SOMS/ERMS Barcode Labels-3-Year Term Purchase Agreement-CDCR-2026030-PODO

The California Department of Corrections and Rehabilitation (CDCR) is soliciting bids under solicitation number CDCR-2027030-PODO to establish a three-year term purchase agreement for barcode labels. These labels are essential for linking source documents to the Electronic Records Management System via the Strategic Offender Management System. The agreement is intended to provide various CDCR facilities across California with a single supplier for on-going, as-needed ordering. The estimated maximum quantity for the term is 1,950,000 labels, with an option for the agency to increase this quantity by 30 percent. The contract will be awarded on an all-or-none basis to the responsive and responsible bidder offering the lowest cost. Bidders must demonstrate experience in providing large quantities of barcode labels with Global Unique Identifiers (GUIDs). Technical specifications are strict, requiring white matte finish labels measuring 3.5 by 1 inch with blue or black backing. The barcodes must use the PDF417 design, be smudge-proof, and be printed in permanent black toner. Bidders are required to submit at least 100 physical samples for validation testing using specific Honeywell and Kodak scanners. Submission requirements include a comprehensive package of mandatory documents, such as the Request for Quotation, Bidder Declaration, and various certifications including the Darfur Contracting Act and Postconsumer-Content certifications. Bids must be submitted via email by November 18, 2026, while physical samples must be mailed and received by the same deadline. A 5 percent preference is available to non-small businesses that claim at least 25 percent California certified small business subcontractor participation.