This Solicitation opportunity from New York was posted on February 14, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Sound & Stage Production and Equipment Rental Services

Closed

2106654State & Local

Submission Closed03/08/2024

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 532310

SLED

Special Effects (Snow) and Themed Prop RentalThis subcontract for Christopher Newport University in Newport News, Virginia, involves the supply and operation of special effects and themed prop rentals for event projects. The contractor is responsible for providing and setting up six Antari S500 snow machines, as well as themed holiday decor including a throne, beaded chandeliers, and three clusters of snow-flocked trees featuring disco ball ornaments. To qualify for the project, the provider must submit a Certificate of Insurance and ensure all personnel undergo National criminal history background checks. The primary objective is the delivery of fully operational snow machinery and the professional placement of all specified themed decorations to support prime contractors on campus.

Christopher Newport University

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DEADLINE

Event Tent and Sidewall Supply & InstallationThis subcontract agreement involves the supply and installation of large-scale clear-top event tents for prime contractors supporting projects at Christopher Newport University in Newport News, Virginia. The specific scope of work requires the provision and setup of one 30x45 Trac Clear Top tent along with ten 8x15 Clear Trac sidewalls, ensuring the final structure is fully installed and secured. To qualify for the project, the contractor must provide a Certificate of Insurance and ensure that all personnel undergo National criminal history background checks. The solicitation was posted on November 3, 2026, with a response deadline of November 11, 2026, falling under NAICS code 532310.

Christopher Newport University

POSTED

DEADLINE

2026 Lighting of the Lawn

Solicitation # QQ-131120

Christopher Newport University is soliciting quotes under solicitation number QQ-131120 for rental services to support the Lighting of the Lawn event on December 6, 2026, at the Great Lawn in Newport News, Virginia. The selected contractor must provide all labor, supervision, and equipment for the setup and takedown of various items, including a 30x45 Trac Clear Top tent, a 10x20 Truss Arch with white spandex, snow machines, beaded chandeliers, white staging, a throne, heaters, and generators. All equipment must be fully assembled and ready for use two days prior to the event, with final removal completed by December 7, 2026. The contract will be awarded on a grand total basis to the lowest responsive and responsible bidder, with specific preferences given to DSBSD-certified micro businesses for bids up to 10,000 dollars and small businesses for bids up to 100,000 dollars. Bidders must submit quotes via the eVA portal and provide detailed technical literature to be considered responsive. Key requirements include the submission of a certificate of insurance, completion of national criminal history background checks for all personnel, and compliance with the Commonwealth of Virginia's Purchasing Manual for Institutions of Higher Education. All bid prices must be all-inclusive, covering travel and lodging, and are subject to standard commercial packaging and labeling requirements.

Christopher Newport University

POSTED

DEADLINE

Special Events Equipment Rental

Solicitation # 26-032

The City of Dania Beach, Florida, through its Parks and Recreation department, is soliciting bids under Invitation To Bid No. 26-032 for the rental, delivery, setup, maintenance, teardown, and removal of special event equipment. The scope of work includes a wide array of items such as wood and portable flooring, various styles of chairs and tables with linens, and climate control equipment including 5-ton portable AC units, fans, and propane heaters. The City intends to award contracts to three responsive and responsible bidders based on the lowest bid price, taking into account the vendors' experience, staffing, equipment, and past performance. The contract is structured on a unit pricing, not-to-exceed basis, with services required on weekdays, weekends, and holidays. The City will generally provide a minimum of seven calendar days' advance notice for service requests. Awarded contractors must coordinate rental periods with City representatives and are responsible for all costs associated with packaging, installation, and the complete removal of all materials upon project completion. Rigorous inspection processes are in place, requiring the contractor to verify equipment before delivery and after setup, with the City maintaining the right to inspect at multiple stages to ensure compliance with technical specifications, safety standards, and structural integrity. Bidders must submit a completed questionnaire, resumes of key personnel, a notarized Certification of Accuracy of Proposal, and a Non-Collusion Affidavit. Additionally, a Drug-Free Workplace Certification is required, and bidders must disclose any history of failed contracts, litigation with Florida public entities, or governmental debarments. Invoices are to be submitted via email to the City's accounts payable department. The City's evaluation focuses on the lowest price provided by qualified vendors who demonstrate the necessary financial and operational capacity to support various City-sponsored events and ceremonies.

POSTED

DEADLINE

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DEADLINE

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Department of the California Highway Patrol

POSTED

DEADLINE

Request for Quotations for temporary tents for Jack Layton ferry terminal and Centre Island ferry dock

Solicitation # Doc5846718291

The City of Toronto is seeking quotations for the provision of temporary tents to be installed at the Jack Layton ferry terminal and the Centre Island ferry dock. This solicitation, identified as Doc5846718291, requires all bid submissions and supporting documentation to be completed by November 16, 2026, at 12:00 PM local Toronto time. Prospective bidders should note that any submissions received after the noon deadline will be declared non-compliant, regardless of any conflicting times listed in the Ariba Discovery posting. Additionally, the City of Toronto has stated that budget information is not provided and any listed opportunity amounts may not reflect the actual project estimate.

POSTED

DEADLINE

Armoured Vehicle Lease and MaintenanceThe Armoured Vehicle Lease and Maintenance subcontract, issued by the Government of Jamaica for the National Land Agency, involves the provision and upkeep of armored transport vehicles for prime contractors on escort projects. The contractor is responsible for supplying vehicles that meet B6/B7 security specifications and ensuring they are operationally ready for use at the Land Titles Division, Estate Management Complex, and Corporate Office. Key obligations include performing routine maintenance and emergency repairs while adhering to high-risk transport safety standards. To maintain compliance, the contractor must provide all necessary vehicle safety certifications and detailed maintenance logs. This agreement falls under NAICS code 532310 and was posted on August 12, 2026.

POSTED

DEADLINE

MPA 639 Tent Rentals and Associated Equipment

Solicitation # OEV27006845

Solicitation OEV27006845, titled MPA 639 Tent Rentals and Associated Equipment, is an open enrollment master price agreement issued by the State of Rhode Island Division of Purchases. The contract provides statewide agency access to tent rentals and related equipment, including various tent sizes, lighting, flooring, tables, chairs, and associated setup and breakdown services. To qualify for the vendor list, applicants must pass a qualification assessment based on providing evidence of at least two years of business experience, three professional references, and a comprehensive list of offered services via Attachment A. The scope of work mandates strict adherence to safety and quality standards, including a 60 mph wind load capacity for all tents and compliance with NFPA-1 25.2.5 for fire extinguishers and HFPA 701 for flame resistance. Specific safety requirements include providing exit signs for tents with sides and emergency lighting for any tent exceeding 1,200 square feet. Selected vendors must provide a Certificate of Insurance, obtain all necessary event permits, and coordinate with Dig Safe when required. Vendors are held liable for any damages caused to property by their personnel or vehicles, and state agencies maintain the right to inspect all installations upon completion.

State of Rhode Island

POSTED

DEADLINE

Rental, Lease or Purchase of Office Trailers

Solicitation # SK-9078-Continuous

The Government of Saskatchewan Ministry of Highways is seeking prequalified suppliers for the rental, lease, or purchase of various styles of office trailers. This Request for Supplier Qualifications serves as a continuous onboarding process to identify capable vendors who will then be invited to bid during a second-stage procurement process. Potential requirements for the trailers may include skid frames, central air-cooling, propane or LPG heating, interior lighting, and multiple office spaces, though specific needs may vary based on operational requirements. This solicitation is a repost of RFSQ 9078, and suppliers already prequalified under that previous notice are not required to respond. The opportunity is managed by SaskBuilds and Procurement with a response deadline of May 31, 2030. Interested parties should direct inquiries to the contracting authority, Eoin Keating, via the provided government contact email.

SaskBuilds and Procurement

POSTED

DEADLINE

Equipment Rental and Field Support ServicesThis contract focuses on providing heavy forestry equipment, including feller-bunchers, masticators, and skid steers, either on a rental basis or with operators included, specifically for operations in remote and rugged terrain. The services aim to support forestry activities that require specialized machinery capable of handling challenging environmental conditions. The contract is categorized under NAICS code 532310, which pertains to equipment rental and leasing services. Issued by the National Interagency Fire Center under the Department of the Interior, this subcontract facilitates field support in remote locations, ensuring that necessary heavy equipment is available to carry out forestry operations effectively. Although specific location and contact details are not provided, the emphasis is on delivering reliable equipment solutions tailored to the difficult demands of forestry work in isolated areas.

National Interagency Fire Center

POSTED

DEADLINE

Vehicle Recompete: Bpa 140F0422A0036This is a five-year service-wide blanket purchase agreement for heavy equipment supporting the Department of the Interior's Fish and Wildlife Service. Managed by the FWS Southeast Regional Office, the contract has an IDV ceiling of 10 million dollars and is classified as a full recompete under NAICS code 532310. The ordering period for this vehicle is scheduled to end on July 31, 2027. While there are currently no active task orders, previous activity includes equipment rentals such as dump trucks and fire bill equipment provided by Herc Rentals Inc.

Fws Southeast Regional Office

POSTED

9 months ago

DEADLINE

N/A

AI Contract Overview

The Battery Park City Authority is seeking proposals from production companies to provide sound and stage production services and equipment rentals for a series of outdoor events, primarily concerts and cultural programs held between May and October in Battery Park City, Lower Manhattan. The scope includes technical services such as audio and music equipment, stage setup, and technical staffing, with detailed requirements outlined in the RFP available on their website. The contract, which lasts for three years, aims to support over 1,000 annual events managed by BPCA’s Parks Programming department, emphasizing high-quality production to enhance public outdoor programming. Proposals are due by March 8, 2024, and must comply with the submission guidelines specified in the RFP, including completing the Proposal Submission Packet. BPCA encourages participation from certified Minority-Owned Business Enterprises (MBEs), Women-Owned Business Enterprises (WBEs), and Service-Disabled Veteran-Owned Business Enterprises (SDVOBs), with specific subcontracting goals set at 5% for MBE, 25% for WBE, and 6% for SDVOB. The contract is open to businesses within New York, and past experience with similar contracts, such as those held by Crossfire Sound Productions, LLC, is noted. Interested firms can access further details and submit their proposals through the designated online portal or the BPCA website.

General Info

Agency

New York → Hugh L. Carey Battery Park City Authority

NAICS

532310 - General Rental Centers

Place of Performance

NY, USA

Set-Aside

NONE

Documents

rfp

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedFeb 14

Solicitation

Response DeadlineMar 8

Deadline has passed

Submission Closed

03/08/2024

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Organization & Contact Information

AgencyNew York → Hugh L. Carey Battery Park City Authority

Contacts1 person available

OfficeN/A

Organization / AgencyNew York → Hugh L. Carey Battery Park City Authority

Office AddressN/A

Contacts

Michael LaMancusaAssociate Contract Officer

contact@example.gov

+1 (555) 000-0000

Full Description

Battery Park City Authority d/b/a Hugh L. Carey Battery Park City Authority (“BPCA”) requests proposals (individually a “Proposal” and collectively the “Proposals”) from production companies (individually a “Proposer” and collectively the “Proposers”) to provide BPCA with sound and stage production and equipment rental services to support a variety of outdoor concerts and other programs. BPCA’s Parks Programming department manages over 1,000 events throughout the year with the majority held between May and October. The selected Proposer will assist with the production of outdoor events for programs that may include a variety of different musical acts. Information on past programs and venues can be found on BPCA’s website and social media pages. Stage and sound production and equipment rental services shall include, but not be limited to: (1) audio technician services; (2) sound equipment; (3) music equipment; and (4) stage equipment. A detailed scope of work for which the selected Proposer will be responsible can be found in the RFP which can be found at: https://bpca.ny.go v/apply/rfp-opp/ Interested parties may download the complete request for proposals (“RFP”) via the link provided below or by visiting BPCA’s website at www.bpca.ny.gov and clicking on the “Opportunities” tab. All Proposals must meet the requirements listed in the RFP. As stated in the RFP, firms interested in responding to the RFP must complete Proposal Submission Packet, found as Exhibit C to the RFP. New York State-certified Minority-Owned Business Enterprises (“MBE”), Women-Owned Business Enterprises (“WBE”) and Service-Disabled Veteran-Owned Business Enterprises (“SDVOB”) are encouraged to submit Proposals. Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 5% Women Owned Sub-Contracting Goal: 25% Service-Disabled Veteran-Owned Business Contracting Goal: 6% Due date:03/08/2024 3:00 PM Contract term: 3 Years County(ies): New York Location: Battery Park City, Lower Manhattan, NYC Business entities awarded an identical or substantially similar procurement contract within the past five years: Crossfire Sound Productions, LLC

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