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This Sources Sought opportunity from Department Of Health And Human Services was posted on May 19, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

SOURCES SOUGHT - CLEARINGHOUSE SERVICES FOR OKLAHOMA AREA IHS

Closed
246-26-Q-0021Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

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The Indian Health Service is seeking information from industry to identify qualified vendors capable of providing clearinghouse services to support electronic claims processing across its Oklahoma Area facilities, including 12 locations in Oklahoma and two in Kansas. This sources sought notice, identified as 246-26-Q-0021, is not a solicitation for proposals but a market research effort to determine industry capability and prepare for a future acquisition. Responses must be submitted via email by 4:30 PM CST on June 2, 2026, and are limited to five pages. Vendors are required to provide detailed information including company name, socioeconomic status, SAM UEI, CAGE code, DUNS number, tax ID, point of contact details, SAM registration status, and any applicable procurement vehicles. The government explicitly encourages responses from Indian Small Business Economic Enterprises and other small businesses, with the understanding that any future award will be governed by the Buy Indian Act, which mandates preference for Indian Economic Enterprises when authorized and practicable. The service requirement involves a secure, cloud-based clearinghouse platform supporting EDI transactions for medical and dental claims, real-time eligibility verification, claims status inquiries, and weekly reporting—all under a flat-fee structure for unlimited transactions. Contractors must ensure full compliance with HIPAA, the Privacy Act of 1974, and 42 CFR Part 2 regulations, execute interconnection security and business associate agreements, and avoid any software installation within IHS systems. Performance will be centered in Oklahoma City with services delivered remotely to field sites, requiring 24/7 readiness for data exchange and a minimum two-hour response time for technical issues. All submissions must exclude proprietary, classified, or sensitive information, and responses will not be returned or acknowledged, nor will they create any entitlement to payment or contractual obligation. The government retains full rights to use any non-proprietary information provided for future solicitation development.

General Info

IHS seeks detailed capability statements from qualified businesses for Oklahoma Clearinghouse Services.

Agency

Department Of Health And Human Services → Indian Health ServiceView Agency

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related ServicesView NAICS

Place of Performance

Oklahoma City, OK, 73114, USA

Set-Aside

NONE

Documents

(1)

Oklahoma City Area Indian Health Service Software Application SOW

DOCXsow

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Timeline

PhaseClosed
Posted

Sources Sought

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyDepartment Of Health And Human Services → Indian Health Service
Contacts1 person available
OfficeOKLAHOMA CITY, OK, 73114, USA
Organization / Agency
Department Of Health And Human Services → Indian Health Service
View Agency Profile
Office AddressOKLAHOMA CITY, OK, 73114, USA
Contacts

Full Description

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This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.


The Government is seeking to identify businesses capable of performing the below Indian Health Services (IHS) requirement. Any vendor responding to this notice should submit their capability statement. Instructions for submission are outlined below.


Indian Small Business Economic Enterprises (ISBEEs) and other small business are highly encouraged to respond to this notice. However, firms should understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. Responses must directly demonstrate the company’s capability, experience, and ability to provide Clearinghouse Services for the Oklahoma Area Indian Health Services.


The Government requests interested parties submit a written response to this notice, which includes:


a. Company Name.


b. Company Socioeconomic Status.


c. Company System for Award Management (SAM) Unique Entity Identifier (UEI) number.


d. Company point of contact, mailing address, and telephone number(s), and website address


e. Name, telephone number, and e-mail address of a company point of contact who has the authority and knowledge to clarify responses with government representatives.


f. DUNS Number:


g. Cage Code:


h. Tax ID


i. Date submitted.


j. Applicable company GSA Schedule number or other available procurement vehicle.


k. Company’s System for Award Management (SAM) registration status. All respondents must register on the SAM located at http://www.sam.gov/.


Disclaimer and Important Notes. This notice does not obligate the Government to award contract. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a government GPE. However, responses to this notice will not be considered adequate responses to a solicitation.


Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).


How to respond: Please include the notice 246-26-Q-0021 in the subject line. Responses must be submitted via email to Contract Specialist, Edson Yellowfish at Edson.Yellowfish@ihs.gov no later than 4:30 PM CST on June 2, 2026.


Capability statements will not be returned and will not be accepted after the due date. The maximum number of pages for this submission is five (5) pages.

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