SPECIAL EVENT MANAGEMENT SERVICES

The City of Detroit Office of Contracting and Procurement, on behalf of the General Services Department, is soliciting proposals for comprehensive recreation event management services over a two-year period from October 2026 to April 2028. The contract requires respondents to recruit, program, and manage vendor participation for key public events including Spirit Plaza activities, the Easter Fun Festival, and Palmer Park Bandshell performances. Proposals must demonstrate substantial experience in event management and vendor recruitment, with evaluation weighted heavily toward these technical capabilities—40 points each—while price accounts for the remaining 40 points, creating a trade-off award framework that prioritizes quality alongside cost-effectiveness. All submissions must be uploaded through the Bonfire procurement portal by the August 24, 2026 deadline and include mandatory attachments such as a detailed response questionnaire, proposed solution approach, pricing structure, and multiple affidavits verifying compliance with disclosure, non-collusion, and political contribution requirements under Detroit City Charter provisions. Contractors must adhere to strict compliance standards including ISO 27001 and SOC 2 Type 2 certifications for information security, maintain full transparency regarding political contributions and business interests through annual filings, and avoid using telecommunications equipment from designated foreign entities such as Huawei, ZTE, Hikvision, and Dahua. The City retains oversight authority through its Office of Inspector General and expects full audit access to records and sites of performance. Payment will be processed NET 30 via the Oracle Vendor Portal following submission of invoices containing specific detail including the purchase order number and remittance instructions, and work must be performed primarily at designated public locations in Detroit, though site adjustments are permitted by mutual agreement. Personnel proposed for key roles are subject to City approval, with the authority to mandate replacements if deemed insufficient. The contract includes option periods of up to one year each, restricted under FAR 6.302-2 unless exceptional urgency justifies extension. All contractors must be registered in SAM with an active Unique Entity ID, and while no small business set-aside is formally designated, Detroit-specific socioeconomic categories are evaluated for scoring purposes. There is no specified contract value, as pricing is to be detailed by respondents in placeholder-formatted exhibits pending final submission.