Special Events Contractor Services

The City of Garden Grove is seeking qualified and experienced Events Contractors to deliver comprehensive event infrastructure, decor, entertainment elements, and logistical support for a variety of large-scale city-sponsored events throughout the year. These events include, but are not limited to, Winter in the Grove and Foods of Garden Grove, as well as any other current or future events that require similar services. The contract aims to ensure the successful execution of these events by engaging a contractor capable of managing complex logistical and aesthetic requirements, with project values estimated between $500,000 and $2,000,000. The solicitation, identified as S-1380, was posted on August 15, 2025, with a response deadline of September 15, 2025. The City encourages vendors to submit their qualifications via the PlanetBids electronic bidding portal, which provides detailed instructions for bid submission, including handling addenda, uploading documents, and bid revisions. The contract emphasizes the importance of selecting a contractor with proven experience in large-scale event support, capable of providing a wide range of services from infrastructure setup to entertainment coordination. The City of Garden Grove, operating under California jurisdiction, aims to partner with a contractor who can deliver high-quality, reliable services to enhance the success of its community events. The designated point of contact for inquiries is Sandy Segawa, reachable via email at [email hidden] or by phone at [phone hidden]. The procurement process is structured to facilitate transparent and efficient bidding through the City’s PlanetBids portal, which includes comprehensive guidance for vendors to navigate electronic submissions successfully.