Special Inspections

The New York City Public Housing Preservation Trust is seeking firms through a solicitation to establish multiple Master Service Agreements for providing Special Inspections services across its modernization projects. The contract has a base term of three years with work performed under task orders, and the total value of all task orders combined cannot exceed $8 million. Proposals must be submitted electronically via the Bonfire portal by May 15, 2026, and are evaluated using a weighted scoring system: price accounts for 55% of the score, past performance and experience for 20%, approach and methodology for 20%, and compliance with Section 3 business enterprise goals for 5%. Offerors must demonstrate proven experience qualifying under NYC Building Code Chapter 17 and must employ inspectors accredited by recognized bodies such as ICC or ACI, with key personnel including a full-time, New York State-licensed Professional Engineer serving as Director of Technical and Laboratory Services. All firms must be registered as Special Inspection Agencies with the NYC Department of Buildings and hold current accreditation from IAS or equivalent, alongside comprehensive insurance coverage of at least $500,000 in professional liability and full workers' compensation coverage. Contractors are required to submit detailed documentation including an Anti-Corruption Certification, a Section 3 Business Enterprises Narrative, PASSPort Registration proof, and a Key Personnel Form with resumes and certifications. Additional mandatory requirements include compliance with NIST or ISO cybersecurity standards for data handling, encrypted transmission and storage of confidential information, strict prohibition of data processing on portable media, maintenance of a 24/7 phone service for scheduling, and submission of monthly technical reports with DOB sign-off logs. Contractors must confirm no organizational conflicts of interest, disclose any potential ties to competing agencies, and refrain from intervening in disputes between the Trust and its contractors. All submissions must be formatted as individual, text-readable PDF files under 250 MB with bookmarks and consecutive pagination, and non-compliant submissions will be disqualified. The Trust retains full discretion over task order issuance, including timelines, personnel assignments, and final acceptance of inspections conducted on-site at project locations throughout New York City, with compliance governed by NYC Building Code provisions including BC 1705.7 through BC 1705.39 and applicable state labor and public health laws.