Specialty Mattress Rental STL

Statement of Requirements: The Department of Veterans Affairs (VA), St. Louis VAMC(VASTLHCS), has a requirement for the rental of inpatient beds, mattress, and accessories that will require the contractor to supply rental items to include all inpatient requirements of the facility, the Spinal Cord Injury Units, and Community Living Centers located at the facilities. The contractor shall provide delivery, set-up, maintenance /service/repair, and pick-up of all items as described in the - Description of Need below. The contractor may elect to submit a quote for additional rental equipment, although these items are not mandatory for award. Key Operator Training shall be provided for all rental items. SCOPE OF WORK: The contractor shall provide bed rental equipment to the VA St. Louis Healthcare System (STLVAHCS), 1 Jefferson Barracks Drive, St. Louis, Missouri, 63125 and 915 North Grand Boulevard, St. Louis, Missouri, 63106, for the Sole purpose of patient care for our residents and re within defined time frames for services. PERFORMANCE PERIOD: This is a firm-fixed contract. This contract will be for one base year plus a four (4) year option. RENTAL EQUIPMENT SPECIFICATIONS: The following items will be delivered as needed: Standard Dolphin Fluid Immersion Simulation Therapy Mattress (100% overlay) for the SICU/Spinal Cord Injury/Amputation, Stroke Patients: The surface/mattress must: Mattress must have sensor capability for weight distribution to determine pressure reduction requirements. Fluid Immersion Simulation Technology On board 12-hour battery back up Support all patients with advance stage wounds, multiple pressure ulcers, flaps, skin grafts, and burns. Provide neutral buoyancy Promote proper tissue symmetry Assist in the elimination of deep tissue shear Promote near normal deep tissue perfusion Microclimate management Accommodate bariatric patients (up to 1000lbs) and standard patients (up to 350lbs) Be able to accommodate existing bed frames in the medical centers and accommodate electrical functions of the beds (i.e., elevation of head or foot of bed) Safety alarm for bed functions Patient Lock out control Width requirement - up to 36 inches (standard) and up to 48 inches (bariatric) Length requirement - up to 88 inches Low Air Loss Mattress Pulsate Mattress (STD) 35 x 82 / Bari 42 x 82 Must have safe working load of 600 lbs. / 1,000 lbs. Width requirement - up to 36 inches (standard) and up to 48 inches (bariatric) Must have length of 82 Must have height of 8 Must have sizes standard and bariatric control unit Must have a pulsation mode consisting of 3-, 5-, or 10-minute interval Must have an immersion mode (static) Must be low air loss, microclimate management Must have an alarm for power failure or low pressure The control unit must be a blower Must have a CPR release Must have a HEPA filter Must have pressure sensor technology The performance fabric must be a polycarbonate 4-way stretch Must have full body air support, head to toe therapy Must have a Fowler sensor Be able to accommodate existing bed frames in the medical centers and accommodate electrical functions of the beds (i.e., elevation of head or foot of bed Platinum 6000 Universal Mattress Standard 35'x 82/ Bariatric 48 x 82 Must be True Low Air Loss Must have an auto firm mode with a (maximum) 30-minute automatic shut-off Must have Trendelenburg positioning Must have minimum weight requirements of 80 lbs. to 350 lbs. Must have a minimum requirement of 1000 PSI Must have an 8 minimum mattress height Must have alternating pressure Must have immersion therapy Must have a 10 low deck minimum Must have a surface length of 80 and a width of (minimum) 35 Must be available in standard and bariatric sizes Must support stage I-IV pressure injuries Must have an anti-shear coverlet Must have a power failure alarm Must have a battery backup (standard 6 hours), (bariatric 4 hours) Be able to accommodate existing bed frames in the medical centers and accommodate electrical functions of the beds (i.e., elevation of head or foot of bed) Width requirement - up to 36 inches (standard) and up to 48 inches (bariatric) Specialty Bed Frame Umano OOK Snow Low Bed Must have a low deck of 10 inches Must have a weight capacity of 600 lbs. Must have elevated side rails Must have restraint components Must have a frame integrated receptacle for the trapeze bar with a 6 minimum width Must provide a clearance of 6 x 42 (low-profile bed) allowing for wheeled equipment to be positioned underneath the bed Must have a platform width of 36 Must have a platform length of 88 that is able to extend to 98 Must have a minimum height of 10 Must have a maximum height of 35 Must have a backrest angle of 65 degrees Must have a footrest angle of 30 degrees Must have a Trendelenburg position Must have 4 DC actuators and a battery backup Must have 4 casters with a central brake and 4 corner roller bumpers Must have one hand release siderails Must have an open architecture Must have a one-step Trendelenburg Must have a one-step vascular foot position Must have an integrated pump holder and transport handles on the headboard and footboard Must have nurse controls integrated into the siderails and footboard and patient controls integrated into the siderails Must have a patient control lockout Must have BoostlessTM Backrest System and a backrest angle indicator Must be compliant with standard IEC 60601-2-52 Umano Bariatric OOK Snow All Low Bed Must have a 1060 lb. capacity for bariatric use Must have a 10 low-profile bed for fall prevention Must have a platform width of 48 Must have a platform length of 90 that can extend to 94 Must have 4 DC actuators and a battery backup Must have a 35 to 47 customizable width adjustment Must have 11 low height with 5 dual casters Must have a built-in bed scale system Must have programmable auto-contour mode Must have a built-in bed exit detection system with 3 levels of sensitivity Must have a remote bed exit alarm connectivity Must have a smart screen, nurse controls and patient control lockout of the footboard Must have nurse and patient controls integrated into the siderails Must have Trendelenburg angle displayed on the footboard Must have one hand release siderails Must have 411 integrated bed extender and a CPR release handle Must have liftable and flat deck covers Must have one step Trendelenburg and one step vascular foot position Must have an integrated pump holder Must have BoostlessTM Backrest System and a backrest angle indicator Must have nightlights and bed exit side view lights Must have patient restraint loops Must have 12'volt / 5A insulated outlets at the foot end of the bed Must have a communications port (for upgradable bed software) Must have one-touch button groups 30-degree head of bed and Must have one-button chair position and flatbed position Safe Patient Handling and Mobility Equipment Sizewise Bariatric Wheelchair Up to 34 width 850 lb. weight capacity Sizewise Bariatric recliner 750 lb. weight capacity Sizewise Bariatric Drop Arm Commode 36 Width 1,000 lb. weight capacity Sizewise Bariatric Shower Commode 30 width 750 lb. weight capacity Sizewise Shuttle Chair A with Drive Drive mode Stretcher mode 650 lb. weight capacity 25 seat width Sizewise Shuttle B with Drive (Bariatric) Drive mode Stretcher mode 1,000 lb. weight capacity 31 seat width 18 seat depth Sizewise Bariatric Lift and Transfer 1,000 lb. weight capacity Free Standing Trapeze Must be wheeled Must have an overhead boom that swivels 0-180 degrees 1,000 lb. weight capacity VHA DIRECTIVE 1009 - STANDARDS FOR ADDRESSING THE NEEDS OF PATIENTS HELD IN TEMPORARY BED LOCATIONS This Veterans Health Administration (VHA) Directive provides policy guidelines for providing care to admitted patients placed in temporary bed locations when the appropriate acute care beds are not immediately available. Additional Bed Rental Contractor requirements for this Directive: Work in conjunction with Bed Flow Coordinator(s) (a staff member with clinical background) to coordinate rental equipment with inpatient admissions and bed assignments. Assisting with equipment needs and processes for prioritization and decision-making to ensure safe patient care during periods of high demand for rental inpatient beds. Patient right to privacy is protected. Coordinating rental product removal with the discharge of hospital patients. All rental items delivered would be clean, sanitized, and ready for immediate patient use utilizing specified and traceable infection control and quality control guidelines as set forth by the rental contractor JCAHO standards for both pre?delivery inspection (PDI) and pre?maintenance inspections (PMI). DELIVERY REQUIREMENTS: All bariatric and standard equipment must be inspected by Biomed personnel prior to placing in service. FDA compliance and meet the Department of Veterans Affairs Safe Patient Handling requirement. All bed frames greater than 80" in length must have equivalent size mattresses. Mattress covers for low air loss mattresses will be replaced as needed. Contractor to remove trash and all debris from installation and packing materials Operator Manuals to be provided to users and Service maintenance to be provided as needed on rental equipment. Multiple surfaces to meet various patient needs (Pulse, Alternate, Immersion & Rotation). Delivery/Pickup Service: Delivery within a four (4) hour window. Upon a delivery request, vendor will remove Government facility owned beds or mattresses from assigned room to a designated storage area. Vendor will deliver standard and Bariatric beds, Mattresses, Advanced Patient Care Products, and accessories as requested in the styles and quantities needed. Upon rental equipment pickup request, Vendor shall remove the items for the premises immediately. Government facility owned beds or mattresses will be removed from the designated storage area and place back into the assigned room by Vendor. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES: N/A MAINTENANCE: Vendor will provide manufacturer's cleaning instructions and insure all rental property is cleaned and decontaminated prior to bringing to STLVAHCS and must be tagged with name of Vendor for ownership/identification purposes. TRAINING/IN-SERVICE: Unlimited Operator Training to be conducted to staff on proper use of equipment upon request 24/7 five days per week Monday through Friday excluding holidays. HOURS OF WORK: Beds will be delivered on an as needed basis for patients per request of the Wound Care Team or Clinical Coordinators. National holidays observed by the Federal Government are as follows: New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday. DELIVERY LOCATION: Throughout STLVAHCS as directed by the Wound Care Team or Clinical Coordinators SCHEDULE FOR RETURNS: Equipment to be returned will be picked-up in 24 hours unless mutual agreement to hold in event unusual circumstances and delivery will be within same day if request is made by 12 noon. If the request is made after 12 noon, delivery is expected by 12 noon of the following day. Broken equipment must be picked-up as soon as possible. IDENTIFICATION/PARKING: The contractor's employee(s) shall always wear visible identification while on the premises of the STLVAHCS. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the Police and Security Section. The Contractor, at his/her own expense, shall provide all employees with a Contractor Identification Card (ID), prior to performing work under this contract. Contractor employees are required to always display this card when performing under this contract. The Contractors employee shall sign each card issued. Employees released from service by the Contractor shall have their card collected by the Contractor. All cards shall contain an expiration date and photograph of the employee. All cards shall be destroyed upon contract completion or termination of the contract. The contractor's onsite supervisor shall ensure that all employees carry and display their card when on duty and are prepared to present them upon request. The Contracting Officer Representative (COR) shall periodically verify cards of contract employees match their personal identification. PERMITS AND RESPONSIBILITIES: The Contractor shall obtain and maintain all permits, licenses, and appointments required for the execution of work under this contract at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. In addition, contract termination shall result if the required documents are subsequently denied or withdrawn by the local authorities. Application, justification, fees, and certifications for any licensure required are entirely the responsibility of the Contractor. The Contractor shall ensure that all employees receive the mandatory training, if applicable to this contract, as required by OSHA, JCAHO, etc., and shall comply with all standards and/or requirements. CONTRACTING OFFICER REPRESENTATIVE (COR): The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor. CONDUCT OF PERSONNEL: The Contractor shall be responsible for the performance and conduct of its employees. Personnel employed by the Contractor in the performance of this SOW or any representative of the Contractor entering the VA premises shall be subject to inspections by the Government as deemed necessary. The Contractor shall not employ for performance under this SOW any person whose employment would result in a conflict of interest with the Government's standards of conduct. PERSONNEL REMOVAL: Government rules, regulations, laws, directives, and requirements that are issued during the Contract term relating to law and order, and security shall be applicable to all employees or representatives who enter the VA premises. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Removal of employee does not relieve the Contractor from the responsibility for the work defined in this SOW. The Contracting Officer or designated representative (COR) may require the Contractor to remove any employee performing requirements under this SOW for reasons of misconduct, safety, or security risk posed. Contractor employees shall be subject to immediate dismissal from the premises upon determination by the COR that such action(s) is in the best interest of the Government. PERSONNEL APPEARANCE: Contractor employees shall be well-groomed, clean, and neat in appearance; clothes properly fitted, uniform appearance with nametags, and appropriately dressed for the work to be done. Contractor employees shall not wear clothing with slogans, drawings, or language which could be construed as being lewd, obscene, profane, racially offensive, sexually suggestive, and anti-American or which advocates the use of illegal drugs or other unlawful conduct. PERSONNEL COURTESY: Contractor employees shall not exhibit rude behavior. Loudness, vulgarity, rudeness, or other similar offensive conduct by an employee of the Contractor will be ground for denying the employee further access to the VA premises. ALCOHOL AND ILLEGAL DRUG USE: Contractor employees shall not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract. The contractor shall not allow any employee to perform work if the employee is under the influence of alcohol or illegal drugs. Contractor employees found to be under the influence of alcohol or illegal drugs during working hours will be immediately removed from duty. For the purpose of this provision, the threshold for being under the influence of alcohol or illegal drugs is the same as that established by current laws for vehicle operations. The Contractor is responsible for establishing the method(s) by which employees will be determined to be under the influence of alcohol or illegal drugs. VEHICLE CONDITION AND MARKINGS: All Contractor-owned vehicles shall be maintained in a neat, presentable, and operational condition as determined by the Contracting Officer or COR. Contractor vehicles shall be clearly marked so as to be distinguishable from Government Equipment. Markings shall include, but not limited to, the Contractor's name and telephone number on all equipment and vehicles used to carry out the requirements of the contract. Contractor vehicles will follow parking rules while on US government property and is subject to tow if illegally parked. CONFIDENTIALITY: The Contractor's personnel shall agree to comply with the Privacy Act of 1974 (the Act) and other applicable federal laws, rules, regulations, and policies issued under the Act during and after the execution of this contract. Because confidential medical record information may be accessible and/or visible to Contractor employees during performance of their daily duties, the Contractor shall obtain a signed "confidentiality certificate" from each employee prior to allowing them to start work under this contract. Any information about an individual that is maintained by the VA, including, but not limited to, education, financial transactions, medical history, and criminal or employment history or any record that contains the person's name, or the identifying number, symbol, or other identifying particular assigned to the individual, shall be kept CONFIDENTIAL. A copy of this certification shall be provided to the COR upon request. CONTRACTOR PERSONNEL: The Contractor is completely responsible for all actions of their employees. All contractor personnel employed in the performance of this contract shall comply with all VA building regulations, policies, and guidelines while on the premises. Contractor personnel shall be free of body odor and wear clean clothing (uniforms as appropriate) while performing duties under this contract. The Contractor shall consider the clinical environment and instruct/train their personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as human secretions, blood, barium, etc. Contractor personnel shall take appropriate precautions while performing duties applicable to this contract. INSURANCE: The Contractor shall procure and maintain for the entire contract period, Workmen's Compensation, and employers Public Liability Insurance in accordance with State laws. Before commencing work under this contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. See FAR 52.228-5, Clauses Section. Contractor shall provide the CO with an original signed copy of Insurance Certification with appropriate coverage, no later than ten (10) calendar days after notice of award. The contractor will notify the VA immediately of any changes in insurance coverage. Failure to submit documentation regarding the above insurance requirement shall be grounds to terminate the contract for default. CHANGES TO CONTRACT: The contracting officer is the only person authorized to modify this order.