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Stage and Ambient Lighting Implementation

Open
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Documents

This scope was carved out of 221220299CK.

The full solicitation package (3 documents), including the RFP, is on the prime solicitation, not on this scope.

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Best Value Acquisition (BVA) 221220299CK - Leadership Summit Audio/Visual Services

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Organization & Contact Information

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AgencyVirginia Commonwealth University
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Performs design, installation, and operation of lighting systems for prime contractors on Virginia Commonwealth University (VCU) Leadership Summit projects. Installs stage spotlights and wash lights, sets up ambient venue lighting, and operates lighting boards and dimmers. Utilizes LED panels, lighting trusses, and DMX controllers. Delivers a fully illuminated stage and ambient environment per event requirements.

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POSTED

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DEADLINE

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Virginia Commonwealth University is seeking a production firm to provide immersive audio-visual services for its Leadership Summit, scheduled for March 16-17, 2027, at the Science Museum of Virginia Dewey Gottwald Center in Richmond. The event requires a TED Talk style experience, characterized by a minimal stage design and focused lighting that allows the speaker to move freely across the stage. The scope of work includes the implementation of audio and sound, stage and ambient lighting, presentation management with confidence monitors and stage timing systems, and the use of interactive LED or projection video walls to create distinct environments for presenters. Optional services include multi-camera videography and post-production editing for archival and social media use. The contract will be awarded based on the best overall value, with evaluations considering price and the firm's status or use of Virginia certified Small Business and Supplier Diversity (SBSD) businesses. Proposals must be submitted electronically by November 25, 2026, and must include a technical design, staffing plan, and a detailed work schedule. The agreement features an initial twelve-month term, with goods shipped FOB Destination. Payment options range from Virtual Card and ACH to paper checks, with various early payment discount options available. Selected firms must comply with the Americans With Disabilities Act, the Virginians With Disabilities Act, and Section 508 of the Rehabilitation Act.
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