Standard Preapproved Housing Design Plan Program

The City of Kingman, Arizona, is soliciting proposals under RFP 2026-RFP-010 for a Standard Preapproved Housing Design Plan Program, aiming to streamline housing development through standardized design templates and oversight services. The contract targets professional services in planning, engineering, and compliance management to support the City’s growth objectives, leveraging its strategic location as a logistics and tourism hub with a robust industrial base and a population within a day’s drive of 34 million. The City operates under a Council-Manager structure, with the elected Council holding authority to award contracts over $100,000, and the Development Services Manager serving as the primary point of contact. Proposals must be submitted electronically via the OpenGov portal by August 24, 2026, and must include detailed information on key personnel, project understanding, scope of services, and past experience, with technical merit accounting for 80% of the evaluation and cost contributing 20%. The evaluation employs a trade-off approach, prioritizing overall benefit to the City rather than lowest price, and may involve interviews and negotiations with top-ranked offerors. The contract term is one year, with options for two additional one-year renewals, and requires strict adherence to City standards, Best Management Practices, and municipal codes. Offerors must meet mandatory pass/fail criteria, including certifications for suspension and debarment status, E-Verify enrollment, drug-free workplace compliance, human trafficking prevention, and non-discrimination in workforce practices, particularly regarding MBE/WBE inclusion. Insurance requirements are comprehensive, mandating general liability, auto, pollution, and cyber liability coverage with the City named as an additional insured across all layers, including umbrella policies, along with separation of insureds clauses and no undisclosed limitations. Subcontractors must comply with identical terms, and the Contractor is responsible for monitoring their adherence. All work products become the property of the City, and personnel substitutions require prior written approval, with the City retaining the right to remove underperforming staff. No pricing details are provided in the solicitation, and the contract value remains unspecified, though the structure supports potential multi-year extension. Proposals must be submitted as a single electronic file with a separately sealed cost proposal, and no physical submissions are accepted. The City enforces strict compliance with its procurement procedures, prohibits ex parte communications, and emphasizes professional diligence, timely delivery of inspection reports, plan reviews, and technical documentation as key performance outputs.