Statewide Indeed

The State of Ohio - Department of Administrative Services (DAS) is soliciting for Indeed services to include two (2) Indeed Smart Sourcing Professional Licenses (annual) , Sponsored Jobs on Indeed job board, and Indeed Employer Branding Ads.
The State of Ohio - Department of Administrative Services (DAS) is soliciting for Indeed services to include two (2) Indeed Smart Sourcing Professional Licenses (annual) , Sponsored Jobs on Indeed job board, and Indeed Employer Branding Ads.. Please be sure to include the state contract number in the contract column of the grid, if applicable.Completion of the grid is required and will be considered the response for evaluation. No outside/additional documentation will be considered. The State Standard Terms and Conditions apply to this solicitation. If there is a license agreement and/or privacy policy, please attach a copy to your response.Selection will be based on the lowest responsive and responsible quote.DAS may execute a written contract with the awarded supplier.All responders to this solicitation must be fully registered as a Supplier to do business with the State of Ohio. Please follow all steps below to be fully registered.To register as a Bidder, navigate to https://ohiobuys.ohio.gov and click the OhioBuys Log In and follow the instructions to sign in or create an account. Registering an OhioBuys account will allow you access to view and respond to solicitations in OhioBuys.All suppliers should register as a Payee at https://ohiopays.ohio.gov/. OhioPays is the system where businesses and individuals monitor payments and update their profile when needed.Suppliers must be properly registered with the Ohio Secretary of State by navigating to https://www.ohiosos.gov/businesses/At its sole discretion, DAS may renew the contract for up to three additional one-year term(s) subject to the satisfactory performance of the selected supplier and the needs of the State.
Cloud-based data access and sharing software
Items 1 | Required Item | Indeed Smart Sourcing License for Recruiter | Estimated usage: 2.00000 | Unit: AMT | Requested delivery: 6/22/2026 2 | Required Item | Indeed Sponsored Jobs | Estimated usage: 1.00000 | Unit: AMT | Requested delivery: 6/22/2026 3 | Required Item | Indeed Employer Branding Ads | Estimated usage: 1.00000 | Unit: AMT | Requested delivery: 6/22/2026
Inquiries Inquiry 89609 | Product: Smart Sourcing | Sku: SSProAn Product: Sponsored Jobs | Sku: SponJobs100 Product: Sponsored Jobs | Sku: SponJobs10 Product: Employer Branding Ads| Sku: EBAds10000 Product: Employer Branding Ads| Sku: EBAds5000 | Answer: 5/20/2026 Inquiry 91825 | Questions regarding SRC0000038265, Lot 1, Round 2: Direct Bid / Authorized Reseller RequirementThe RFQ Scope of Work and mandatory Response Questionnaire state that the bidder must be an authorized reseller for Indeed Inc. Please confirm whether Indeed Inc., as the service provider, may submit a response directly, or whether responses must be submitted only by an authorized Indeed reseller. Pricing Form / Line Item EntryFor Line Item 1, which requests two annual Indeed Smart Sourcing Professional licenses and lists Estimated Usage as 2, should bidders enter a per-license annual unit price that the form multiplies by 2, or should bidders enter one combined price for both annual licenses? For Line Items 2 and 3, which appear to request advertising credit pools for Sponsored Jobs and Employer Branding Ads, should bidders enter a single total dollar amount for each advertising credit pool? Definitions of State Data and Contract DataPlease clarify whether “State Data” and/or “Contract Data” excludes: job seeker data independently provided by individuals using Indeed’s public platform; contractor business records; platform telemetry, analytics, operating procedures, software code, algorithms, models, and similar materials not uniquely applied to State Data; de-identified or aggregated data that does not reasonably identify the State or any individual; and public job posting content made available by the State. SurvivorshipSection N, “Survivorship,” appears broad. Please identify which specific sections of the Contract are intended to survive expiration or termination. General Representations and WarrantiesSection V(A) appears to include concepts more applicable to goods, software transfer, or title transfer. Please confirm whether warranties for hosted services may be limited to a warranty that the services will materially conform to the applicable documentation during the subscription term, with repair, re-performance, or pro-rata credit/refund as the exclusive contractual remedy. Warranty / IP ProtectionPlease confirm whether IP protection may be addressed through a targeted IP infringement indemnity, rather than through an uncapped no-infringement warranty or separate warranty indemnity. Indemnity / Security IncidentsPlease clarify whether Contractor’s indemnity and cost-reimbursement obligations for security incidents apply only where a security incident involving Contract Data is caused by Contractor’s failure to meet its contractual security obligations, and whether such obligations are subject to the Contract’s limitation-of-liability provisions. Data Security / NIST 800-53 Moderate BaselineSection VII(B) and Exhibit A reference data security requirements, including a NIST 800-53 moderate baseline. Given that the requested services are public-facing recruiting, sourcing, and advertising services, please confirm whether the State will accept security documentation and certifications appropriate to hosted recruiting/advertising services, such as SOC 2 Type 2, ISO 27001, and/or ISO 27017, in lieu of treating the services as a moderate-impact State system. Offshore ServicesSection II(I) restricts State Data from being made available outside the United States. The requested services involve public job advertisements and hosted platform functionality that may be accessed globally and supported through global cloud infrastructure. Please confirm whether the State will waive or modify this requirement for the requested services, or clarify how the requirement should apply to public job postings and standard hosted recruiting/advertising services. Infringement Indemnity / DeliverablesPlease confirm that “Deliverables” does not include Contractor’s underlying platform, software, source code, models, algorithms, ad inventory, job seeker content, or third-party content that is accessed, displayed, or made available through the services. Please also confirm that any IP indemnity applies only to third-party claims alleging that defined Deliverables, as provided and used as authorized under the Contract, directly infringe third-party IP rights. Limitation of LiabilityPlease confirm whether the State will accept a mutual aggregate cap on each party’s total liability, such as a multiple of fees paid or payable under the Contract over a defined lookback period, while preserving any State-required carve-outs for categories such as bodily injury, death, or tangible property damage caused by negligence or willful misconduct. Product RecallSection V(E), “Product Recall,” appears tailored to physical goods or consumable products. Please confirm that this section does not apply to hosted services, digital advertising, online recruiting functionality, or other non-physical deliverables. Custom DeliverablesSection VI(D), “Custom Deliverables,” appears tailored to custom development or bespoke work created for the State. Please confirm that this section does not apply to Contractor’s pre-existing platform, standard hosted services, standard product features, models, algorithms, software, third-party content, or job seeker content, unless a separate written SOW expressly requires custom development. Quality AssuranceSection VII(G), “Quality Assurance,” appears tailored to physical goods, samples, product shipments, and laboratory testing. Please confirm that this section does not apply to hosted services, digital advertising, online recruiting functionality, or other non-physical deliverables. Generative Artificial IntelligenceExhibit A includes requirements regarding generative artificial intelligence. Please clarify that any restriction on use of Confidential Data with generative AI is intended to restrict use of State Confidential Data to train or improve cross-customer generative AI models, and does not prohibit runtime use solely to provide, maintain, support, secure, or operate the State’s services. Please also confirm that Contractor may continue to use de-identified or aggregated data and business records/telemetry that do not reasonably identify the State or individuals, and that generative AI features may be disclosed and reviewed under IT-17 before being enabled for the State, where applicable. | Answer: Questions regarding SRC0000038265, Lot 1, Round 2: Direct Bid / Authorized Reseller RequirementThe RFQ Scope of Work and mandatory Response Questionnaire state that the bidder must be an authorized reseller for Indeed Inc. Please confirm whether Indeed Inc., as the service provider, may submit a response directly, or whether responses must be submitted only by an authorized Indeed reseller. Indeed Inc. may submit a direct response, assuming they are registered in OhioBuys as a supplier. Pricing Form / Line Item EntryFor Line Item 1, which requests two annual Indeed Smart Sourcing Professional licenses and lists Estimated Usage as 2, should bidders enter a per-license annual unit price that the form multiplies by 2, or should bidders enter one combined price for both annual licenses? Per – license annual unit price. For Line Items 2 and 3, which appear to request advertising credit pools for Sponsored Jobs and Employer Branding Ads, should bidders enter a single total dollar amount for each advertising credit pool?Yes, single total dollar amount for sponsored jobs and employer branding ads, respectively. Definitions of State Data and Contract DataPlease clarify whether “State Data” and/or “Contract Data” excludes: job seeker data independently provided by individuals using Indeed’s public platform; contractor business records; platform telemetry, analytics, operating procedures, software code, algorithms, models, and similar materials not uniquely applied to State Data; de-identified or aggregated data that does not reasonably identify the State or any individual; and public job posting content made available by the State. Job posting content provided by the State is State Data pursuant to the definition. SurvivorshipSection N, “Survivorship,” appears broad. Please identify which specific sections of the Contract are intended to survive expiration or termination. The section describes which sections survive and does not need further clarification. General Representations and WarrantiesSection V(A) appears to include concepts more applicable to goods, software transfer, or title transfer. Please confirm whether warranties for hosted services may be limited to a warranty that the services will materially conform to the applicable documentation during the subscription term, with repair, re-performance, or pro-rata credit/refund as the exclusive contractual remedy. The warranties are not just for goods or software or title transfer and apply to hosted services. The terms and conditions posted with the RFQ are not negotiable. Warranty / IP ProtectionPlease confirm whether IP protection may be addressed through a targeted IP infringement indemnity, rather than through an uncapped no-infringement warranty or separate warranty indemnity. The terms and conditions posted with the RFQ are not negotiable. Indemnity / Security IncidentsPlease clarify whether Contractor’s indemnity and cost-reimbursement obligations for security incidents apply only where a security incident involving Contract Data is caused by Contractor’s failure to meet its contractual security obligations, and whether such obligations are subject to the Contract’s limitation-of-liability provisions. The terms and conditions posted with the RFQ are not negotiable. The security incident indemnity provision is not fault-based. Data Security / NIST 800-53 Moderate BaselineSection VII(B) and Exhibit A reference data security requirements, including a NIST 800-53 moderate baseline. Given that the requested services are public-facing recruiting, sourcing, and advertising services, please confirm whether the State will accept security documentation and certifications appropriate to hosted recruiting/advertising services, such as SOC 2 Type 2, ISO 27001, and/or ISO 27017, in lieu of treating the services as a moderate-impact State system. Exhibit A provides for ISO27001 as an alternative. Offshore ServicesSection II(I) restricts State Data from being made available outside the United States. The requested services involve public job advertisements and hosted platform functionality that may be accessed globally and supported through global cloud infrastructure. Please confirm whether the State will waive or modify this requirement for the requested services, or clarify how the requirement should apply to public job postings and standard hosted recruiting/advertising services. The terms and conditions posted with the RFQ are not negotiable. Please complete the Affirmation and Disclosure Form as instructed. Infringement Indemnity / DeliverablesPlease confirm that “Deliverables” does not include Contractor’s underlying platform, software, source code, models, algorithms, ad inventory, job seeker content, or third-party content that is accessed, displayed, or made available through the services. Please also confirm that any IP indemnity applies only to third-party claims alleging that defined Deliverables, as provided and used as authorized under the Contract, directly infringe third-party IP rights. See the definition of Deliverable (any Contractor-provided products, supplies, services, work or product described in the specifications of the Contract). The Contractor’s platform, software, source code, models, etc. that are provided to the State would be included in the definition. Also see Section V(B)(3) regarding IP indemnity requirements for the third party liability. Limitation of LiabilityPlease confirm whether the State will accept a mutual aggregate cap on each party’s total liability, such as a multiple of fees paid or payable under the Contract over a defined lookback period, while preserving any State-required carve-outs for categories such as bodily injury, death, or tangible property damage caused by negligence or willful misconduct. The terms and conditions posted with the RFQ are not negotiable. Product RecallSection V(E), “Product Recall,” appears tailored to physical goods or consumable products. Please confirm that this section does not apply to hosted services, digital advertising, online recruiting functionality, or other non-physical deliverables. If any of the conditions described in the provision occur regarding the hosted services, digital advertising, etc., the section applies. Custom DeliverablesSection VI(D), “Custom Deliverables,” appears tailored to custom development or bespoke work created for the State. Please confirm that this section does not apply to Contractor’s pre-existing platform, standard hosted services, standard product features, models, algorithms, software, third-party content, or job seeker content, unless a separate written SOW expressly requires custom development. Correct. Quality AssuranceSection VII(G), “Quality Assurance,” appears tailored to physical goods, samples, product shipments, and laboratory testing. Please confirm that this section does not apply to hosted services, digital advertising, online recruiting functionality, or other non-physical deliverables. Correct. Generative Artificial IntelligenceExhibit A includes requirements regarding generative artificial intelligence. Please clarify that any restriction on use of Confidential Data with generative AI is intended to restrict use of State Confidential Data to train or improve cross-customer generative AI models, and does not prohibit runtime use solely to provide, maintain, support, secure, or operate the State’s services. Please also confirm that Contractor may continue to use de-identified or aggregated data and business records/telemetry that do not reasonably identify the State or individuals, and that generative AI features may be disclosed and reviewed under IT-17 before being enabled for the State, where applicable. ​​​​​​​​​​​​​​Any data provided to a third-party is property of the State and remains property of the State during and after the engagement. The third-party is not permitted to utilize the data for any other purposes except when required for maintaining the services being provided under the agreement. This would include aggregated and deidentified data. Ultimately, the business owner is the data owner and can allow a third-party to utilize deidentified data but we recommend that use case be documented and agreed to by the business owner and contractor. | Answered: 7/2/2026 Inquiry 91876 | Questions regarding SRC0000038265, Lot 1, Round 2: Direct Bid / Authorized Reseller RequirementThe RFQ Scope of Work and mandatory Response Questionnaire state that the bidder must be an authorized reseller for Indeed Inc. Please confirm whether Indeed Inc., as the service provider, may submit a response directly, or whether responses must be submitted only by an authorized Indeed reseller. Indeed Inc. may submit a direct response, assuming they are registered in OhioBuys as a supplier. Pricing Form / Line Item EntryFor Line Item 1, which requests two annual Indeed Smart Sourcing Professional licenses and lists Estimated Usage as 2, should bidders enter a per-license annual unit price that the form multiplies by 2, or should bidders enter one combined price for both annual licenses? Per – license annual unit price. For Line Items 2 and 3, which appear to request advertising credit pools for Sponsored Jobs and Employer Branding Ads, should bidders enter a single total dollar amount for each advertising credit pool?Yes, single total dollar amount for sponsored jobs and employer branding ads, respectively. Definitions of State Data and Contract DataPlease clarify whether “State Data” and/or “Contract Data” excludes: job seeker data independently provided by individuals using Indeed’s public platform; contractor business records; platform telemetry, analytics, operating procedures, software code, algorithms, models, and similar materials not uniquely applied to State Data; de-identified or aggregated data that does not reasonably identify the State or any individual; and public job posting content made available by the State. Job posting content provided by the State is State Data pursuant to the definition. SurvivorshipSection N, “Survivorship,” appears broad. Please identify which specific sections of the Contract are intended to survive expiration or termination. The section describes which sections survive and does not need further clarification. General Representations and WarrantiesSection V(A) appears to include concepts more applicable to goods, software transfer, or title transfer. Please confirm whether warranties for hosted services may be limited to a warranty that the services will materially conform to the applicable documentation during the subscription term, with repair, re-performance, or pro-rata credit/refund as the exclusive contractual remedy. The warranties are not just for goods or software or title transfer and apply to hosted services. The terms and conditions posted with the RFQ are not negotiable. Warranty / IP ProtectionPlease confirm whether IP protection may be addressed through a targeted IP infringement indemnity, rather than through an uncapped no-infringement warranty or separate warranty indemnity. The terms and conditions posted with the RFQ are not negotiable. Indemnity / Security IncidentsPlease clarify whether Contractor’s indemnity and cost-reimbursement obligations for security incidents apply only where a security incident involving Contract Data is caused by Contractor’s failure to meet its contractual security obligations, and whether such obligations are subject to the Contract’s limitation-of-liability provisions. The terms and conditions posted with the RFQ are not negotiable. The security incident indemnity provision is not fault-based. Data Security / NIST 800-53 Moderate BaselineSection VII(B) and Exhibit A reference data security requirements, including a NIST 800-53 moderate baseline. Given that the requested services are public-facing recruiting, sourcing, and advertising services, please confirm whether the State will accept security documentation and certifications appropriate to hosted recruiting/advertising services, such as SOC 2 Type 2, ISO 27001, and/or ISO 27017, in lieu of treating the services as a moderate-impact State system. Exhibit A provides for ISO27001 as an alternative. Offshore ServicesSection II(I) restricts State Data from being made available outside the United States. The requested services involve public job advertisements and hosted platform functionality that may be accessed globally and supported through global cloud infrastructure. Please confirm whether the State will waive or modify this requirement for the requested services, or clarify how the requirement should apply to public job postings and standard hosted recruiting/advertising services. The terms and conditions posted with the RFQ are not negotiable. Please complete the Affirmation and Disclosure Form as instructed. Infringement Indemnity / DeliverablesPlease confirm that “Deliverables” does not include Contractor’s underlying platform, software, source code, models, algorithms, ad inventory, job seeker content, or third-party content that is accessed, displayed, or made available through the services. Please also confirm that any IP indemnity applies only to third-party claims alleging that defined Deliverables, as provided and used as authorized under the Contract, directly infringe third-party IP rights. See the definition of Deliverable (any Contractor-provided products, supplies, services, work or product described in the specifications of the Contract). The Contractor’s platform, software, source code, models, etc. that are provided to the State would be included in the definition. Also see Section V(B)(3) regarding IP indemnity requirements for the third party liability. Limitation of LiabilityPlease confirm whether the State will accept a mutual aggregate cap on each party’s total liability, such as a multiple of fees paid or payable under the Contract over a defined lookback period, while preserving any State-required carve-outs for categories such as bodily injury, death, or tangible property damage caused by negligence or willful misconduct. The terms and conditions posted with the RFQ are not negotiable. Product RecallSection V(E), “Product Recall,” appears tailored to physical goods or consumable products. Please confirm that this section does not apply to hosted services, digital advertising, online recruiting functionality, or other non-physical deliverables. If any of the conditions described in the provision occur regarding the hosted services, digital advertising, etc., the section applies. Custom DeliverablesSection VI(D), “Custom Deliverables,” appears tailored to custom development or bespoke work created for the State. Please confirm that this section does not apply to Contractor’s pre-existing platform, standard hosted services, standard product features, models, algorithms, software, third-party content, or job seeker content, unless a separate written SOW expressly requires custom development. Correct. Quality AssuranceSection VII(G), “Quality Assurance,” appears tailored to physical goods, samples, product shipments, and laboratory testing. Please confirm that this section does not apply to hosted services, digital advertising, online recruiting functionality, or other non-physical deliverables. Correct. Generative Artificial IntelligenceExhibit A includes requirements regarding generative artificial intelligence. Please clarify that any restriction on use of Confidential Data with generative AI is intended to restrict use of State Confidential Data to train or improve cross-customer generative AI models, and does not prohibit runtime use solely to provide, maintain, support, secure, or operate the State’s services. Please also confirm that Contractor may continue to use de-identified or aggregated data and business records/telemetry that do not reasonably identify the State or individuals, and that generative AI features may be disclosed and reviewed under IT-17 before being enabled for the State, where applicable. ​​​​​​​​​​​​​​Any data provided to a third-party is property of the State and remains property of the State during and after the engagement. The third-party is not permitted to utilize the data for any other purposes except when required for maintaining the services being provided under the agreement. This would include aggregated and deidentified data. Ultimately, the business owner is the data owner and can allow a third-party to utilize deidentified data but we recommend that use case be documented and agreed to by the business owner and contractor. | Answer: This is an additional response for #15:“Generally, the State’s position is that any data provided to a third-party is property of the State and remains property of the State during and after the engagement. The third-party is not permitted to utilize the data for any other purposes except when required for maintaining the services being provided under the agreement. This would include aggregated and deidentified data. Specifically, the restrictions are for the use of State Confidential Data and do not prohibit runtime use solely to provide, maintain, support, secure, or operate the State’s services, provided that no State Confidential Data is processed by or disclosed to generative artificial intelligence during such runtime use. As described above, Contractor may not continue to use de-identified or aggregated data after the State’s contract has ended or is terminated. The State’s position is that the State is the data owner and a third-party cannot continue to use the data the State provided for any other purposes other than what was contracted to provide.” | Answered: 7/7/2026