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Staunton Hotel Lodging/Conference Facility/Meals - June 2027

Active

QQ-129652State & Local

Response Deadline10/29/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

Virginia → Commonwealth's Attorneys' Services Council

NAICS

N/A

Place of Performance

Staunton, VA, USA

Set-Aside

NONE

Documents

0

No documents available

Documents will appear here when they are available.

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Timeline

PhaseSolicitation

PostedOct 7

Solicitation

Response DeadlineOct 29

Submission deadline

Response Deadline

10/29/2026, 09:00:00 PM UTCin 21 days

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Organization & Contact Information

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AgencyVirginia → Commonwealth's Attorneys' Services Council

Contacts1 person available

OfficeN/A

Organization / AgencyVirginia → Commonwealth's Attorneys' Services Council

Office AddressN/A

Contacts

A Lamm

contact@example.gov

+1 (555) 000-0000

Full Description

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Important: This is contingent on federal funding which will be confirmed on or before December 11, 2026. CASC is seeking bids from hotels ONLY (no third-parties or event planners) with on-site conference facilities, including lodging, direct meal services, and conference rooms in the Staunton, VA for a 3-day training program in June 2027 for approximately 55 people (estimated). The final attendee count will be confirmed prior to the event. Prefer hotel in greater Williamsburg area with resort type amenities.
Read the Scope of Services document carefully for details.

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Staunton Hotel Lodging/Conference Facility/Meals - May 2027

Solicitation # QQ-129647

The Commonwealth's Attorneys' Services Council is soliciting bids from hotels in Staunton, Virginia, to provide lodging, conference facilities, and meal services for a training program scheduled for May 12 through May 13, 2027. This procurement is strictly limited to hotels with on-site conference facilities; third-party event planners are prohibited. The selected facility must offer pedestrian access to local dining, recreation, and services. Requirements include approximately 10 rooms for the night of May 11 and 20 rooms for the night of May 12, along with a conference room for two days, a complimentary hospitality suite for networking on May 12, two lunch buffets, one hot breakfast on May 13, and continuous beverage service for approximately 20 attendees. This contract is contingent upon the confirmation of federal funding by December 11, 2026. Bids must be submitted via the eVA portal, with all individual item costs and the total amount clearly visible. Pricing for lodging and meals must be at or below the state per diem rate, resort fees are strictly prohibited, and any applicable service charges cannot exceed 20%. The agreement is governed by the General Terms and Conditions of the Commonwealth of Virginia, including requirements for a drug-free workplace for contracts over 10,000 dollars and compliance with the Virginia Fair Employment Contracting Act. Payment terms are set at 30 days after invoice or delivery, whichever occurs last.

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Williamsburg Hotel Lodging/Conference Facility/Meals - March 2027

Solicitation # QQ-129586

The Commonwealth's Attorneys' Services Council is soliciting bids for hotel lodging, conference facilities, and meal services in Williamsburg, Virginia, for a training program scheduled from March 1 to March 5, 2027. This procurement is contingent upon federal funding to be confirmed by December 11, 2026. The agency requires a facility capable of accommodating approximately 70 people, with specific nightly room requirements ranging from 10 rooms on February 28 to 60 rooms through March 3, and 40 rooms on March 4. Required amenities include a classroom-style conference room for five days, a designated registration area, a large private room for one evening, a complimentary hospitality suite, and daily beverage services. Bids are accepted exclusively from hotels; third-party event planners are prohibited. There is a strong preference for hotels in the greater Williamsburg area that offer resort-type amenities. All lodging and meal pricing must be at or below the GSA per diem rate, and resort fees are strictly prohibited, while service charges must not exceed 20 percent. Bidders must submit their proposals through the eVA portal by October 28, 2026, ensuring that a total US dollar amount is viewable. Awardees must comply with Commonwealth of Virginia regulations, including DSBSD certification for small business priority and adherence to the Virginia Fair Employment Contracting Act.

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