Stillman Hall - Classroom Pool Rms 135 and 145

Project number: OSU-270077
For this project, the Owner will be requesting a Competitive GMP at the time of Request for Proposal as part of the Best Value selection process. Stillman Hall is an academic building used by the Department of Arts and Sciences Advancement, College of Social Work, and Office of Outreach and Engagement. The original portion of the building was constructed in 1939. The north wing of the building was added in 1997. This project will renovate rooms 135, 145, 130 and corridor X107C located on the first floor to align to the university strategic goals of modernizing existing classrooms, as well as the need to provide larger, collaborative classrooms to better support evolving teaching and learning needs. The Program of Requirements (“POR”) is being developed by OTDI-Physical Learning Environments Interior Designer and will be shared with the shortlisted teams for preparation of their GMP. All aspects of the project and related issues will be implemented and operated consistently with the Contracting Authority and/or Owner’s policies and procedures.
Scope of Services: The Owner will be requesting a GMP as part of the Best Value selection process; therefore, self-performed work will be approved, subject to the firm submitting an acceptable subcontractor plan. The short-listed firms are treated as approved subcontractors for this purpose. There will be no obligation for the selected firm to solicit bids from subcontractors for the purpose of comparing the price of proposed self-performed work. In addition, the contingency utilization provisions related to the award of a low subcontractor bid are waived. Per layout received from OTDI-PLE Interior Designer, room 135 is to be extended towards room 145 to accommodate the need for a larger classroom capacity. Room 130 and corridor X107C will be impacted by the demolition of the wall separating Rooms 135 and 145. The Design-Builder should plan on removing all existing power within the walls to be demolished, conduits are to be capped in place. Existing ceiling grid and light fixtures are to be demolished. New lighting layout and technology systems are to be designed in full compliance with the University’s Building Design Standards (BDS), with particular attention to classroom- specific requirements. The Design Builder shall perform all necessary modifications to the existing HVAC and electrical systems to support the new layout for all rooms impacted by the renovations (rooms 130, 135/145, and Corridor X107C). Rooms 135/145, Room 130, and corridor X107C finishes are to be upgraded in accordance with the University’s approved branding palette. Existing markerboards in room 135 and chair rail are to be replaced. Four (4) new 12’ whiteboards are to be provided as part of the renovations, final count location is to be coordinated with OTDI-PLE during design. Built-in counters in room 130 are to be removed. The Design Builder is responsible for all wall patching, repair, and surface preparation required prior to the installation of new finishes. The Design-Builder/Architect-Engineer (DB-A/E) shall propose finish materials and color selections for rooms 135/145, 130 and corridor X107C that are consistent with the University’s branding palette. Final finishes selections shall be reviewed and approved by OTDI-PLE Interior Designer prior to procurement or installation. FF&E selection and procurement are excluded from the Design-Build scope of work. However, the Design-Builder shall coordinate with the University’s selected FF&E vendor to ensure timing delivery and installation prior to the start of AUT ’27 semester. Stillman Hall- Room 135, 145, 130 and corridor X107C existing layout. Stillman Hall- Room 135, 130 and corridor X107C proposed layout There are two alternates proposed for this project, see scope of renovations below. Alternate #1- First floor corridors X105C and X106C flooring replacement: Existing flooring and cove base are to be removed and replaced. The Design-Builder/Architect-Engineer (DB-A/E) shall propose finishes materials and color selections in accordance with the University’s approved branding palette. Final finishes selections shall be coordinated with finishes proposed for base scope and should be reviewed and approved by OTDI-PLE Interior Designer prior to procurement or installation. Alternate #2 - Lounge areas 103 & 107 finishes and A/V upgrades (pathways only): Existing flooring and cove base are to be removed and replaced within lounge areas 103 and 107. The Design-Builder/Architect-Engineer (DB-A/E) shall propose finishes materials and color selections in accordance with the University’s approved branding palette. Final finishes selections shall be coordinated with finishes proposed for base scope and should be reviewed and approved by OTDI-PLE Interior Designer prior to procurement or installation. New A/V pathways and electrical changes within lounge areas 103 and 107 are to be coordinated during design. FF&E selection and procurement are excluded from the Design-Build scope of work. However, the Design-Builder shall coordinate with the University’s selected FF&E vendor to ensure timing delivery and installation prior to the start of AUT ’27 semester. The selected Design-Builder (“DB”), as a portion of its required Scope of Services and prior to submitting its proposal, will discuss and clarify with the Contracting Authority and/or Owner, the breakdown of the Agreement detailed cost components, to address the Owner’s project requirements and refine the project schedule. Participate in the Encouraging Diversity, Growth & Equity (EDGE) Program as required by statute and the Agreement. As required by the Agreement, and as properly authorized, provide the following categories of services: develop and maintain estimates of probable construction cost, Target Value Budget/Target Value Design, project schedules, and construction schedules; lead and manage the Schematic Design, Design Development, Subcontractor Prequalification and Bidding process, Construction Documents, Construction and Closeout stages. The project shall follow the applicable University Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf The selected DB will be required to sign the standard agreement provided at time of Request for Proposal. No modifications to the requirements in the agreement will be accepted. Required Professional Liability Insurance will be per General Conditions Articles 10.3.7, 10.3.8 and 10.3.9. The preconstruction and construction services are generally described below. With the exception of self-performed work, subcontracts including but not limited to Plumbing, Fire Protection, HVAC, and Electrical trades will be awarded by the DB to prequalified vendors using a competitive process. The parties will engage in an "open book" pricing method in which all subcontracted work shall be based upon competitive pricing that will be reviewed by the Contracting Authority/Owner, the Criteria A/E and the DB. The Contracting Authority/Owner shall have access to all books, records, documents and other data in the DB's possession related to itself, its subcontractors and material suppliers pertaining to bidding, pricing or performance of the Agreement. Preconstruction Services: The DB will work cooperatively with the Contracting Authority/Owner, Criteria A/E and Project Team, and will provide, among other services, schedule development, estimate development, program verification, schematic design, design development, subcontractor prequalification and bidding, construction documents preparation, constructability review, permits, budgeting, Target Value Budget/Target Value Design, and preconstruction planning throughout the preconstruction stages. Construction Services: The DB shall construct the Project pursuant to the construction documents and in accordance with the schedule requirements. The DB shall hold all subcontracts and shall be fully responsible for the means and methods of construction, weekly progress meetings, testing and inspections, project safety, project completion within the schedule agreed upon in the preconstruction phase, compliance with all applicable laws and regulations including monitoring compliance with all EDGE, equal employment, and prevailing wage requirements, and submitting monthly reports of these activities to the Contracting Authority. All subcontracts shall be on the subcontract form prescribed by OAC Section 153:1- 03-02. The Contracting Authority reserves the right to approve the DB’s selection of subcontractors and any supplemental terms to the subcontract form. The Ohio State University is dedicated to providing a safe and healthy environment for students, patients, staff, visitors and contractors. While not exclusive, guidelines governing safety expectations for construction/ renovation projects within Ohio State buildings are set forth in the Building Design Standards Appendix V and are summarized here: https://fod.osu.edu/resources under the section titled “Construction Site Safety Requirements.” Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format using e- Builder Project Management System and adhere to The Ohio State University Project Closeout Standards. The Ohio State University Project Closeout Standards can be accessed via the OSU FOD vender resource website (https://fod.osu.edu/resources) under Post Construction / Close Out. For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ: 1. Design Build Project Delivery Method 2. Role on Projects completed as the Design Build 3. Mechanical, Electrical and Technology Design Experience 4. Sustainable Design Experience 5. Interiors/Finishes For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330), projects must have been completed by the Design Build Firm.