Supply and Deliver Water Treatment Chemicals

The City of Stillwater, through its Utilities Authority, is soliciting sealed bids for the supply and delivery of water treatment chemicals under solicitation number 12-2026, with submissions due via its online portal by 3:00 p.m. on Wednesday, May 20th, 2026. Bids must include pricing for ten specific chemical items—chlorine gas, liquid ferric sulfate, sodium fluoride, dry and emulsion polymers, sodium hydroxide, sodium hypochlorite, ortho/para phenyl diamine, sulfuric acid, and alum—with quantities based on actual demand during the contract term. The contract will have a one-year base period with three optional one-year renewals, and all pricing must reflect F.O.B. Stillwater, Oklahoma delivery terms, with the contractor responsible for transportation, packaging, and delivery costs. Bids will be publicly opened at the Municipal Building, and only online submissions through the designated portal are accepted; mailed, faxed, or emailed bids will be rejected. Contractors must register as suppliers on the city’s procurement portal and submit required certifications and notarized affidavits, including compliance with Oklahoma’s E-Verify system, a non-collusion statement, a business relationships disclosure, and a firearms non-discrimination affirmation. The bid must include a 5% bid bond, and within ten days of award, the contractor must provide a certificate of insurance naming the city as an additional insured under policies covering general liability, workers’ compensation, auto liability, and property damage, with specific minimum coverage thresholds. The contract imposes strict indemnification, no-lien, and no-subcontracting clauses without prior approval, and includes a termination-for-convenience provision with payment limited to accepted goods or services. Evaluation will prioritize the lowest responsible bidder meeting technical specifications, following a lowest price technically acceptable approach, with no formal weighting of non-price factors. The city reserves the right to audit records for three years and enforce compliance with all federal, state, and local laws. Invoices must be submitted electronically to the city’s accounts payable email and are subject to Net 30 payment terms, with contract administration handled by the Procurement Manager and oversight governed by Oklahoma law in Payne County.