Supply and Delivery of Customer Use Laptops and Chromebooks for Vaughan Public Libraries

The City of Vaughan has issued solicitation Q26-372 for the supply and delivery of 32 customer-use laptops for the Vaughan Public Libraries. The requirement is split into two categories: 21 Chromebooks (Category A), specifying Acer Chromebook Plus CB514 or Lenovo IP Slim 3i Chromebook Plus, and 11 Windows Laptops (Category B), specifying Lenovo IdeaPad Slim 5 or Acer Aspire 14 inch. All hardware must be new, CSA approved, and released in 2024 or later. Deliveries are required by December 15, 2026, to the Dufferin Clark Library in Vaughan, Ontario, on an F.O.B. destination, freight pre-paid basis. The contract is governed by the laws of the Province of Ontario and the City Standard Work Agreement for Goods and Services. Bidders must submit responses online by October 20, 2026. Evaluation factors include bid price, bidder reputation, financial stability, and the experience of key personnel. To be eligible, bidders cannot be American suppliers and must provide contract security, including a digital bid bond of 10 percent of the bid price if required. Successful vendors must maintain records for three years following final payment and comply with the Municipal Freedom of Information and Protection of Privacy Act.