This Solicitation opportunity from California was posted on July 21, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Supply and Delivery of Fleet Lubricants and Oils

Closed

2026-IFB-MS-0354State & Local

Submission Closed08/04/2026, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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RFI GF-20144-JA Procurement of Imported LPG 2500 MT for the Month of November 2026 (12th – 24th November 2026)

Solicitation # Doc342501509

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AI Contract Overview

The Public Works Department’s Building Systems and Fleet Management Division in Pasadena, California, is soliciting bids for the supply and delivery of fleet lubricants and oils under solicitation number 2026-IFB-MS-0354. The contract requires vendors to provide high-quality lubricants and oils that comply with OEM specifications and industry standards, including API and SAE classifications, to ensure proper performance and warranty compliance across the city’s diverse municipal fleet. These products will be used for routine maintenance and repairs of vehicles and equipment, making consistency, reliability, and technical compliance critical to operational efficiency. Bids must be submitted by August 4, 2026, at 10:00 PM, with inquiries directed to Elena Olimpio, Management Analyst, or Antonio Watson, Project Manager, via email or phone. The contract’s place of performance is in California, and all deliveries must support the operational needs of the city’s fleet maintenance operations. The solicitation is open to qualified suppliers without a set-aside designation, and responses must meet all technical and logistical requirements to qualify for award.

General Info

Supply and delivery of OEM-compliant fleet lubricants and oils to Pasadena city fleet by August 4, 2026.

Agency

California → Public Works Department, BSFMD

NAICS

424720 - Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

Place of Performance

CA, USA

Set-Aside

NONE

Documents

2026-IFB-MS-0354 Supply and Delivery of Fleet Lubricants and Oils

ifb

High

City of Pasadena Multi-Year Purchase Order Contract Cover Page with Terms and Conditions

5 pages · contract-document

High

Declaration of Non-Collusion and Vendor Forms for City of Pasadena Procurement

6 pages · declaration-of-noncollusion

High

DoIT Technical Assessment Questionnaire Rev 20210806

5 pages · technical-questionnaire

High

Supplemental FEMA Terms & Conditions v2 (Oct 1, 2024)

guidance

Medium

City of Pasadena Unique Entity Identifier Submission Form

1 page · other

Low

Federal Required Certification Regarding Lobbying

1 page · certification

Low

Standard Form-LLL Disclosure of Lobbying Activities

3 pages · disclosure-of-lobbying-activities

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJul 21

Solicitation

Response DeadlineAug 4

Deadline has passed

Submission Closed

08/04/2026, 10:00:00 PM UTC

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Organization & Contact Information

AgencyCalifornia → Public Works Department, BSFMD

Contacts2 people available

OfficePasadena, CA, 91101, USA

Organization / AgencyCalifornia → Public Works Department, BSFMD

Office AddressPasadena, CA, 91101, USA

Contacts

Elena OlimpioManagement Analyst

contact@example.gov

+1 (555) 000-0000

Antonio WatsonProject Manager

contact@example.gov

+1 (555) 000-0000

Interested Companies (2)

AVNI EnterprisesUpland, CA

MJ Service IndustriesYucaipa, CA

Full Description

The Building Systems and Fleet Management Division (BSFMD) is responsible for the maintenance and repair of the City's municipal fleet. Fleet personnel rely on a consistent supply of high-quality lubricants and oils to perform routine preventative maintenance and repair work on City vehicles and equipment. Lubricants purchased under this contract will be used across a wide range of City vehicles and equipment and must meet applicable OEM requirements and industry standards such as the American Petroleum Institute (API) and the Society of Automotive Engineers (SAE) classifications. This ensures compatibility with manufacturer specifications and maintains vehicle warranty compliance.