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Supply and Delivery of Fleet Lubricants and Oils

Active
2026-IFB-MS-0354State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Public Works Department’s Building Systems and Fleet Management Division in Pasadena, California, is soliciting bids for the supply and delivery of fleet lubricants and oils under solicitation number 2026-IFB-MS-0354. The contract requires vendors to provide high-quality lubricants and oils that comply with OEM specifications and industry standards, including API and SAE classifications, to ensure proper performance and warranty compliance across the city’s diverse municipal fleet. These products will be used for routine maintenance and repairs of vehicles and equipment, making consistency, reliability, and technical compliance critical to operational efficiency. Bids must be submitted by August 4, 2026, at 10:00 PM, with inquiries directed to Elena Olimpio, Management Analyst, or Antonio Watson, Project Manager, via email or phone. The contract’s place of performance is in California, and all deliveries must support the operational needs of the city’s fleet maintenance operations. The solicitation is open to qualified suppliers without a set-aside designation, and responses must meet all technical and logistical requirements to qualify for award.

General Info

Supply and delivery of OEM-compliant fleet lubricants and oils to Pasadena city fleet by August 4, 2026.

Agency

California → Public Works Department, BSFMDView Agency

NAICS

424720 - Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)View NAICS

Place of Performance

CA, USA

Set-Aside

NONE

Documents

(8)

Federal Required Certification Regarding Lobbying

PDF•certification

Supply and Delivery of Fleet Lubricants and Oils.pdf

PDF

City of Pasadena Multi-Year Purchase Order Contract Cover Page with Terms and Conditions

PDF•contract-document

Emergency_FEMA_TC.pdf

PDF

City of Pasadena Unique Entity Identifier Submission Form

PDF•other

Declaration of Non-Collusion and Vendor Forms for City of Pasadena Procurement

PDF•declaration-of-noncollusion

Standard Form-LLL Disclosure of Lobbying Activities

PDF•disclosure-of-lobbying-activities

DoIT Technical Assessment Questionnaire Rev 20210806

XLSX•technical-questionnaire

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyCalifornia → Public Works Department, BSFMD
Contacts2 people available
OfficePasadena, CA, 91101, US
Organization / Agency
California → Public Works Department, BSFMD
View Agency Profile
Office AddressPasadena, CA, 91101, US
Contacts
Elena OlimpioManagement Analyst
contact@example.gov
+1 (555) 000-0000
Antonio WatsonProject Manager
contact@example.gov
+1 (555) 000-0000

Interested Companies (2)

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AVNI Enterprises
Upland, CA
MJ Service Industries
Yucaipa, CA

Full Description

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The Building Systems and Fleet Management Division (BSFMD) is responsible for the maintenance and repair of the City's municipal fleet. Fleet personnel rely on a consistent supply of high-quality lubricants and oils to perform routine preventative maintenance and repair work on City vehicles and equipment. Lubricants purchased under this contract will be used across a wide range of City vehicles and equipment and must meet applicable OEM requirements and industry standards such as the American Petroleum Institute (API) and the Society of Automotive Engineers (SAE) classifications. This ensures compatibility with manufacturer specifications and maintains vehicle warranty compliance.

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