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Supply of Generator Spares for US Embassy Pretoria Annex (PR16157821)

Active
(PR16157821)Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The U.S. Embassy in Pretoria is seeking qualified suppliers to provide critical generator spares for routine maintenance and repairs of essential power equipment at its Annex facility. The required items include specific circuit breakers, shunt releases, auxiliary contacts, motor operators, relays, current transformers, water heaters, diesel pumps, solenoid valves, battery chargers, voltage regulators, and fuel level sensors, all listed with exact model numbers. Submitting vendors must provide a detailed quotation with pricing, an identical version with all prices removed for technical evaluation, a company profile, confirmation of stock availability, and estimated lead time after order placement. All submissions must be sent via email by 5pm CAT on Saturday, 15 August 2026, to the designated embassy addresses. Suppliers shipping from outside the U.S. must quote all DAP (door-to-door) shipping costs to the embassy’s address in Pretoria, with preference given to using Zieglar South Africa as the logistics agent; a Certificate A will be issued to exempt the shipment from local customs duties and taxes. Vendors shipping from within the U.S. must deliver to the Consolidated Receiving Point in North Brunswick, New Jersey, and include estimated shipping weight and dimensions to facilitate onward cost calculations. The U.S. Government does not permit deposits or upfront payments and issues only fixed-price contracts, meaning all quotations must absorb potential fluctuations in exchange rates or material costs. Payment via EFT will be processed within 30 days after delivery and invoice receipt, and vendors are required to waive any need for signing legal documentation, including terms and conditions. Compliance with the NDAA provision 52.240-90 is mandatory and assumed upon offer submission.

General Info

Supply generator spares to U.S. Embassy Pretoria with DAP shipping, no upfront payments, fixed pricing, deadline 15 August 2026.

Agency

Department Of State → US Embassy PretoriaView Agency

NAICS

22111View NAICS

Place of Performance

Pretoria, ZA-GT, 0083, ZAF

Set-Aside

NONE

Documents

(1)

Clauses for Purchase Orders and Blanket Purchase Agreements under FAR Part 12

DOCX•clauses

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

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Organization & Contact Information

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AgencyDepartment Of State → US Embassy Pretoria
Contacts2 people available
OfficeWASHINGTON, DC, 20520, USA
Organization / Agency
Department Of State → US Embassy Pretoria
View Agency Profile
Office AddressWASHINGTON, DC, 20520, USA
Contacts
Chantal de Kock
contact@example.gov
Jenny Kriek
contact@example.gov

Full Description

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Supply of Generator Spares for US Embassy Pretoria Annex (PR16157821)



The U.S. Embassy in Pretoria, South Africa, invites companies with the expertise and financial means to submit a quotation for the supply of generator spares. 



Submissions must include the following:


  • Quotation with pricing included
  • Exact copy of the quotation, with all the prices removed (for the technical review)
  • Company profile
  • Confirmation of stock availability
  • Estimated lead time from placement of the order


Quotations must be submitted to the following email addresses, by no later than 5pm CAT (GMT+2) on Saturday, 15 August 2026:


dekockc@state.gov  


kriekjx@state.gov


pretoria_quotations@state.gov



Overview/ Scope of Work



Please quote on the following spares, or suitable compatible alternative, for routine maintenance and repairs on critical generator equipment:



1x  2500A AIR CIRCUIT BREAKER - 1SDA071064R1


1x  MOTOR OPERATOR 24V - 1SDA073722R1


1x  24V SHUNT CLOSING RELEASE - 1SDA073681R1


1x  24V SHUNT OPENING - 1SDA073668R1


1x  800A 3P MCCB - 1SDA101366R1


2x  AUXILLIARY - 1SDA073750R1


2x  24V SHUNT CLOSING RELEASE - 1SDA073681R1


2x  24V SHUNT OPENING - 1SDA073668R1


1x  XT5 AUXILLIARY CONTACT - 1SDA104784R1


1x  XT6 MOTOR OPERATOR - 1SDA104889R1


1x  XT5-XT6 24V SHUNT OPEN RELEASE - 1SDA104933R1


8x  ABB 14PIN 24V RELAY - 1SVR405613R1100CR


8x  ABB BASE FOR CRM4 - 1SVR405651R3000


3x  80149 - KBU 816 2000/5A SPL/CORE CT cl 1


3x  80067 - KBU 58 800/5A SPLIT CORE CT cl 1


1x  SMARTGEN 4000W WATER HEATER


1x  E120M PIUSI DIESEL VAE PUMP


1x  P2W22BH25S10V - SOLENOID VALVE 2/2


1x  C14D2-24VDC - SOLENOID COIL & DIN PLUG


1x  PQS23BH20S10V - 1'' SOLENOID VALVE 2/2


1x  C14D2-24VDC - SOLENOID COIL & DIN PLUG


2x  BC11224VBOB - 24VDC BATTERY CHARGER


1x  IM4210XXBAANU - INTELIMAINS 4 210


1x  IM4200XXBAA - INTELIGEN4 200


1x  LFS5-300 - FUEL LEVEL SENSOR 0-190ohm 300mm


1x  ALPHA R40050 AVR


1x  XT7N 1600A 3P MCCB - 1SDA100829R1


1x  XT6N 800 3P MCCB - 1SDA107561R1




Shipping from outside the US:


If shipping from outside the US, quotations must include all DAP (door-to-door) shipping related costs.  Vendors are encouraged to make use of our preferred agent – Zieglar South Africa.


The successful bidder will be provided with a Certificate A for local customs duties and taxes exemption.


Delivery address:  US Embassy GSO Annex, 30 Gemsbok Street, Koedoespoort, Pretoria, South Africa, 0186



Shipping from within the US


If shipping from within the US,, quotations must include shipping to our Consolidated Receiving Point in North Brunswick, NJ 08902


Please indicate the estimate shipping weight and dimensions on your quotation, to allow us to calculate shipping costs from the US to Post.



U.S Government Payment terms:


Note that NO DEPOSIT/UPFRONT payments will be authorized.


The US Embassy issues only fixed priced contracts; therefore, provision must be made for fluctuations in price, or exchange rates, in the quoted price.  Changes in price caused by the exchange rate, will not be entertained after the order has been placed. 



Available Payment methods:


EFT – Payment will be made within 30 calendar days after delivery of goods and/or services AND receipt of invoice, whichever is later.


Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s.  By submitting your company profile, you agree to waive any such requirement.



NDAA Compliance:


Solicitation provision 52.240-90 is incorporated by reference. “By submission of its offer, the offeror represents” compliance.


The entire solicitation provision can be read here:  


https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_240_90

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