SWC 504 Winter Road Maintenance Materials

The State of Tennessee, through the General Services Central Procurement Office, is soliciting bids for Statewide Contract 504 to establish a source of supply for winter road maintenance materials. This contract serves all Tennessee State Agencies and authorized users, with a primary focus on providing materials such as liquid calcium chloride de-icer, calcium magnesium acetate, and specialized repair materials like Aquaphalt. The solicitation requires bidders to provide regional pricing based on TDOT region mapping via a specific cost proposal spreadsheet. The initial term of the contract is 36 months, with the possibility of two 12-month renewals, not to exceed a total of 60 months. Historical spending for these materials is approximately 4.1 million dollars. Award criteria emphasize technical compliance and pricing. Bidders must provide documentation demonstrating that products meet the Department of Transportation's Qualified Products List and specific environmental standards, including non-toxicity certifications and Energy Star compliance. The contract includes strict adherence to the Buy America provision for iron, steel, and manufactured products, as well as compliance with Tennessee's Contractors Licensing Act and prevailing wage laws. Deliveries are primarily made to TDOT regional locations during standard business hours, with specific minimum order requirements for bulk materials. Payment is processed via ACH, and the state maintains the right to inspect all goods, with a 30-day window to notify contractors of any defects.