T.S. KENNEDY - Annual Inspection, Maintenance and Testing of Fire Extinguising and Detection System

This competitive combined synopsis/solicitation for commercial items is prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. No separate solicitation will be issued. Solicitation Number DTMA-92-Q-2011-0001 is issued as a Request for Quotation (RFQ). This solicitation is being conducted under Simplified Acquisition Procedures (SAP), FAR Part 13.5 and FAR Part 12. This solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular 2005-44. The NAICS Code is 336611. The Government intends to award a Firm Fixed Price Purchase Order on a competitive basis. This is unrestricted pursuant to FAR Subpart 19.10 - Small Business Competitiveness Demonstration Program for Non-nuclear Ship Repair NAICS 336611, PSC J998. The US DOT Maritime Administration, Division of Atlantic Operations, has a requirement to the annual inspections, maintenance and testing of the fire extinguishing and detection system onboard the T.S. KENNEDY. The T.S. KENNEDY is a U.S. Maritime Administration (MARAD) training ship provided to the Massachusetts Maritime Academy for the purpose of training young men and women for a career in the U.S. Maritime Industry. Contract Line Item Numbers (CLINS) - Provide Pricing in accordance with the attached Statement of Work (SOW) in the following format: CLIN 0001: Annual Inspection, Repair and Testing of Portable Fire System 1 JOB $ 0002: Annual Inspection, Repair and Testing of All Fixed CO2 Systems 1 JOB $ 0003: Annual Inspection, Repair and Testing of Kidde Smoke Detection System 1 JOB $____________ 0004: Annual Inspection, Maintenance and Testing of Ansul Galley Fire Suppression System 1 JOB $______________ 0005: Supplemental Labor : The Government may have supplemental requirements due to emergent or additional work. The Government reserves the right to order any quantity cited in individually priced supplemental work Items. In the event that less than the total quantity of supplement work item is ordered, the Government will decrease the contract amount for the quantity not ordered at the award supplemental item unit price. The COTR will issue a Delivery Order for all growth items. The labor rate offered shall be a yard-wide composite labor rate and shall include all management, supervision, overhead, G&A, handling charges, freight and profit for a total of 20 man-hours of supplemental skilled labor. The yard-wide composite rate offered by the Contractor shall be binding during the entire period of this Contract for all supplemental work which cannot be accurately described at this time and is not included in other CLIN specifications. The Government may order up to 50 percent more hours than are currently estimated in the CLIN at the same labor rate provided therein. Estimated 20 hours x _____= 1 JOB 1 JOB $______________________ 0006: Supplemental Material: The allowance for supplemental material shall be quoted in the amount of exactly $2,000.00, and it is for direct costs only. Any allowance for handling, equipment, profit and overhead is to be included in supplemental growth work. All work under this CLIN must be specifically authorized in writing by the COTR or Contracting Officer. 1 JOB $2,000.00. Perform all work in accordance with the Statement of Work. Location: On board Training Ship KENNEDY, 101 Academy Drive, Buzzards Bay, MA 02532. The period of performance shall start within 3 days after and all work shall be completed by December 10, 2010. EVALUATION/AWARD: IAW FAR 52.212-2, Evaluation-Commercial Items, the Government will award a purchase order resulting from this RFQ to the lowest priced quote which meets the requirement specified herein. Offers shall provide three references from similar projects. Reference information should include name and telephone of contacts, contract number, contract amounts, and dates of previous (3 years) and current contracts. All Quotes shall be marked with the RFQ NUMBER DTMA-92-Q-2011-0001 Quotes will be accepted at Department Of Transportation, Maritime Administration (MARAD), Division Atlantic Operation (DAO), 7737 Hampton Boulevard, Building 19, Suite 300, Norfolk, VA 23505-1204, and must be received NO LATER THAN 1:00 PM local time (EST) ON November 16, 2010. Facsimile Quotes, FAR Clause 52.215-5, WILL BE accepted at fax #: +1 (555) 000-0000 as well as email Quotes to: contact@example.gov. However it is highly recommended that fax & email transmissions be made and confirmed one working day prior to the date specified for receipt of Quotes in accordance with FAR Clause 52.212-1(f) "Late Submissions." . All prospective awardees MUST BE CENTRAL CONTRACTOR REGISTERED (CCR) prior to receiving an award. If your firm has not registered yet, you are highly encouraged to do so NOW. Information concerning CCR requirements may be viewed via the Internet at http://www.ccr.gov or by calling the CCR Registration Centers at +1 (555) 000-0000. Please add your Dun & Bradstreet Number to your quote & Tax ID. All responders must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items. The Offeror is reminded that as of January 1, 2005, it must provide Certifications and Representations online at least annually via ORCA at the following website: http://orca.bpn.gov. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, is hereby incorporated by reference. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items are hereby incorporated by reference. Additional clauses cited in 52.212-5 that apply to this acquisition are: 52.222-3, 52.222-52.222-21, 52.222-26, 52.222-35, 52.222-36, 52-223-15, 52.223-16, 52.225-1, 52.232.33-, 52.232-33, and 52.232-34. These references may be viewed at www.arnet.gov. No telephone requests will be honored. When award is made a firm fixed-price purchase order is anticipated. INDEMNITY AND INSURANCE: The Contractor shall indemnify and save and keep harmless the Government against any or all loss, cost, damage, claim, expense or liability whatsoever because of accident or injury to persons or property of others occurring in connection with the operations under this contract. The Contractor shall secure, pay the premiums for and keep in force until the expiration of this contract, and any renewal thereof, adequate insurance. Such insurance to specifically include liability assumed by the Contractor under this contract. Each policy of insurance shall contain an endorsement that any cancellation or material change in the coverage adversely affecting the Government's interest shall not be effective unless the insurer or the Contractor gives written notice of cancellation or change as required to the Contracting Officer. When the coverage is provided by self-insurance, the Contractor shall not change or decrease the coverage without the Administrative Contracting Officer's prior approval. A certificate of each policy of insurance shall be furnished to the Contracting Officer within ten (10) days after notice of award certifying, among other things, that the policy contains the aforesaid endorsement. The insurance companies providing the above insurance shall be satisfactory to the Government. Notices of policy changes shall be furnished to the Contracting Officer. The contractor shall provide at the Contractor's expense, within five days of request from the MARAD contracting officer, a copy of all original insurance policies. These may be sent by mail or facsimile machine. INDEMNITY AND INSURANCE (ADDITIONAL): (a) INDEMNITY (1) The Contractor shall exercise reasonable care and use its best efforts to prevent accidents, injury or damage to all employees, persons and property in and about the work, and to the vessel or portion thereof upon which work is done. (2) Except as provided elsewhere in this contract, including any guarantee clause, the MARAD assumes the risk of physical loss or damage to any part of the vessel, its machinery, equipment, stores, and other property including cargo if owned by the Government except to the extent that such loss or damage is caused by the negligence, fault, error, act or omission of the Contractor, its subcontractors, agents, or employees. The burden of proving freedom from fault shall be borne by the Contractor. Unless the loss or damage was caused by the willful misconduct of the Contractor, its executive officers, or superintendents the Contractor's liability under this Contract shall not exceed total damage to the ship or ships including total loss up to $1,000,000 per accident or occurrence per vessel, and shall not exceed in the aggregate per accident or occurrence the sum of total damage to the ship or ships including total loss up to $1,000,000 multiplied by the number of MARAD's vessels in the care, custody or control of the Contractor at the location and at the time of the accident or occurrence giving to the loss or damage. (3) As to third parties, including, but not limited to, agents, employees or servants of the Contractor, or any subcontractor, the Contractor will defend, indemnify and hold harmless the Government, the vessel, its owners and charterers, from all claims, actions, suits, costs, demands and expense of all descriptions arising out of disease, illness, personal injury, death or property damage to any third party in any way related to or arising out of the performance of work under this contract except to the extent caused by the fault, error, act or omission, or negligence of the Government, its agencies or employees. The burden of proving fault of the Government, its agencies or employees shall be borne by the Contractor. (4) As to loss and damage which are the responsibility of the Government, the Government shall be subrogated to any claim, demand, or course of action against third parties which exists in favor of the Contractor, and the Contractor shall, if required, execute a formal assignment or transfer of such claim, demand, or course of action, and shall aid in securing information, evidence, obtaining of witnesses, and cooperate with MARAD in all matters MARAD may deem necessary in defense of any claim, or suit or appeal from any judgment or in effecting indemnity, provided, further, that nothing contained in this paragraph shall create or give rise to any right, privilege or power in any person except the Contractor, nor shall any person (except the Contractor) be or become entitled thereby to proceed directly against the Government, its agencies or instrumentalities, or to join the Government, its agencies or instrumentalities, as a codefendant in any action against the Contractor brought to determine the Contractor's liability or for any other purpose. (b) TYPES OF INSURANCE AND MINIMUM COVERAGE. The Contractor shall at its own expense, provide and maintain the following insurances during the entire performance of this contract. (1) Workmen's Compensation, including Longshoremen & Harbor Worker's Act coverage - Covering all agents, servants, borrowed servants, statutory employees of Contractor for all compensation and other benefits required by applicable state and federal law or by governmental authority on account of injury, death, sickness or disease - Statutory - no minimum. (2) Employers Liability - to cover both injury and death resulting from accident, sickness or disease - $1 million bodily injury by accident, each accident - $1 million bodily injury by disease each accident - $1 million bodily injury by disease in the aggregate. (3) Maritime Employers Liability (Jones Act) to cover both injury and death resulting from accident, sickness or disease - $1 million for each person per occurrence and $1 million in the aggregate. (4) Comprehensive General Liability to include coverage for (but not limited to) products and completed operations liability, property damage liability and contractual liability - $1 million combined single per occurrence limit for bodily injury and property damage and $1 million in the aggregate. (5) Ship Repairers Legal Liability - coverage to be provided under the standard London or American Institute forms or their equivalent $1 million per vessel, per occurrence or such other amount as may be requested. (6) Pollution - sudden and accidental liability - $1 Million per occurrence. (c) All such insurance shall be subject to the approval of the Division of Marine Insurance and will contain thirty (30) calendar days advance notice of cancellation or of any non-renewal which is the option of the insurer, said notice to be provided to the U.S. Department of Transportation, Maritime Administration, Division of Marine Insurance, 1200 New Jersey Avenue, S.E., Washington, DC 20590. (d) FORM OF CONFIRMATION (1): The pollution insurance may be a separate policy or part of the Comprehensive General Liability policy, but the coverage must be specifically shown on the required confirmation of insurance. Excess liability and umbrella liability policies may be used in the excess of primary policies to meet the minimum limit requirements. The United States of America shall be an additional assured in the Ship Repairs Legal Liability policy, Comprehensive General Liability Policy and Pollution Policy. Such policies shall contain a clause statement that there is no recourse against the United States of America for payment of premium. All such insurance shall be subject to the approval of the Division of Marine Insurance and must contain thirty (30) calendar days advance notice of cancellation (without disclaimer) or of any non-renewal which is the option of the insurer, said notice to be provided to the U.S. Department of Transportation, Maritime Administration, Division of Marine Insurance, 1200 New Jersey Avenue, S.E., Washington, DC 20590. (2) The Contractor shall have its insurance broker provide a detailed certificate of insurance, cover note or policy confirming the above required coverage. The confirmation shall name the Contractor and United States of America as assureds and confirm the types of coverage, policy forms, policy periods, deductibles (if any) and underwriters with their percentage of participation. The N.Y. Suable Clause or Service of Suit USA Clause must be confirmed for any Foreign underwriter placements. The policy amounts, terms and conditions, deductibles and underwriters shall at all times be satisfactory to the Maritime Administration. (e) The contractor shall insert the substance of this clause in subcontracts under this contract that require work on a Government installation. APPLICABLE WAGE DETERMINATION: The following Department of Labor Service Contract Act Wage Determination is applicable to performance of work at the Massachusetts Maritime Academy, Buzzards Bay, MA. WD 05-2259 (Rev.-11) was first posted on www.wdol.gov on 06/22/2010. The wage determination may be viewed on-line at: http://www.wdol.gov/wdol/scafiles/std/05-2259.txt SECURITY: Contractor shall be responsible for obtaining installation access as required, for vehicles and personnel needed at the work site. Contractor personnel shall report to the Department of Transportation, Maritime Administration (MARAD), Division Atlantic Operation (DAO), COTR, Mr. Matt O'Donnell, +1 (555) 000-0000, contact@example.gov, before performance of work. Contractor shall observe applicable personnel security directives in place at the Massachusetts Maritime Academy. DAMAGE TO GOVERNMENT FACILITIES: Damage to any facility, interior/exterior equipment, or systems caused by the contractor, as a result of work performed under this contract, shall be repaired by the contractor at his/her own expense. The contractor shall be required to repair or replace all items and components, to return the damaged area to its condition before the damage incident. INVOICES SHALL BE SUBMITTED TO THE Department of Transportation, Maritime Administration (MARAD), DOT/Enterprise Services Center (ESC), OFO/FAA, Oklahoma City, MARAD A/P Branch, AMZ-150; PO Box 25710, Oklahoma City, OK 73125 and/or submitted electronically to: contact@example.gov The following notice is provided for informational purposes for Minority, Women-Owned and Disadvantaged Business Enterprises. ATTENTION: Small and Disadvantaged (SDB), Women-Owned, and Disadvantaged Business Enterprises (DBEs). The Department of Transportation's (DOT) Short-Term Lending Program (STLP) offers working capital financing in the form of lines of credit to finance accounts receivable for transportation-related contracts. The Maximum line of credit is $750,000. The STLP loan has a variable rate, which is connected to the prime rate. The current rate may be found on the OSDBU website http://osdbuweb.dot.gov or call +1 (555) 000-0000