TDCJ - Pack Unit - Procurement of HVAC Parts and Accessories

The Texas Department of Criminal Justice (TDCJ) is soliciting bids under solicitation number IW246647 for the procurement of HVAC parts and accessories, with a response deadline of April 24, 2026. The contract is issued as an Invitation for Bids (IFB) and is expected to result in a Firm-Fixed-Price purchase order, with performance limited to delivery locations within Texas, including all TDCJ facilities, warehouses, and contracted sites. Bidders must comply with Texas state laws and regulations, including the Texas Government Code and Texas Administrative Code, and must provide new, unused items that meet specified technical standards such as UL, FMRC, and NEMA certifications for electrical components. Delivery must be F.O.B. destination, prepaid and allowed, with shipments required to arrive within 14 calendar days if no other schedule is specified, and all deliveries to correctional facilities must adhere to strict security protocols, including mandatory escorting by TDCJ personnel and zero contact with inmates. Contract administration requires invoices to be itemized, reference the purchase order number and payment invoice number, and be submitted via mail to P.O. Box 4018, Huntsville, TX, or emailed to tdcj.ap-invsvs@tdcj.texas.gov; payment is contingent upon state legislative appropriations and processed through the Texas Comptroller’s office using vendor ID 696. Bidders must provide a DUNS number, Federal Employer Identification Number, and Texas Identification Number (TINS), and are required to comply with E-Verify for workforce verification, submitting screenshots of the three most recent hires, as well as disclose ownership information for individuals holding 25% or greater interest, including Social Security numbers. Additional mandatory affirmations include compliance with prohibitions on foreign ownership ties to restricted nations and adherence to state boycott laws; failure to complete these certifications may disqualify a bid. The evaluation criteria include price, past performance, quality and conformance to specifications, and other best-value considerations, assessed holistically without assigned weights or scoring, reflecting a best-value trade-off approach rather than low-price technically acceptable. Unique contractual requirements prohibit the use of artificial intelligence without prior written consent, forbid product substitutions without approval, and mandate that all contract-related data and materials become the exclusive property of the State of Texas. Vendors must also participate in the Vendor Performance Tracking System for contracts over $25,000, cannot imply TDCJ endorsement in advertising, and are solely responsible