TECHNICAL SUPPORT SERVICES FOR METASYS SYSTEM

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted under Simplified Acquisition procedures pursuant to the authority of FAR Subpart 13.5, Test Programs for Certain Commercial Items (10 U.S.C. 2304(g) & 2305 & 41 U.S.C. 253(g) & 253a & 253b), FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994 (Public Law 103-355)), & FAR Subpart 37.4, Non-personal Health Care Services (10 U.S.C. 2304 and 41 U.S.C. 253). This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Aberdeen Area Indian Health Service (IHS) intends to award a firm-fixed price commercial item purchase order in accordance with the Request for Quotation (RFQ) 12-064, for Credentialed Technical Support Services (monthly) for the Metasys System Extended Architecture (MEA). The solicitation is issued as a 100% small business set-aside. The solicitation documents & incorporated provisions & clauses are those in effect through Federal Acquisition Circular 2005-53. The associated North American Industry Classification System code is 561210 and the small business size standard is $35.5 million. BID SCHEDULE: CREDENTIALED TECHNICAL SUPPORT SERVICES FOR MEA SYSTEM: the quoted pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this purchase order. Please complete the following pricing schedule utilizing your most competitive and reasonable rates which the IHS will use to select the "best value" to the government. 1. BASE YEAR (Date of Award plus 12 months) Credentialed Technical Support Services for MEA System: 14 Trips/Year X dollar amount______________ per trip = Total Amount ___________ 2. OPTION YEAR ONE Credentialed Technical Support Services for MEA System: 14 Trips/Year X dollar amount______________ per trip = Total Amount ___________ 3. OPTION YEAR TWO Credentialed Technical Support Services for MEA System: 14 Trips/Year X dollar amount______________ per trip = Total Amount ___________ 4. OPTION YEAR THREE Credentialed Technical Support Services for MEA System: 14 Trips/Year X dollar amount______________ per trip = Total Amount ___________ 5. OPTION YEAR FOUR Credentialed Technical Support Services for MEA System: 14 Trips/Year X dollar amount______________ per trip = Total Amount ___________ BASIS FOR AWARD: Quoters are advised that, in addition to price the Government will take into consideration the following factors in additions to technical criteria factors in determining the successful contractor. All required information must be submitted in order to be considered responsive and eligible for award. 1. Past Performance - History of Delivery Performance which includes a minimum of three (3) similar jobs including contact names and phone numbers and also provide COR with record of all work completed and list of parts to be replaced. a. The Government reserves the right to conduct their own investigation other than the contractors provided list. 2. Ability to meet performance schedule. 3. Ability to meet the requirements and qualifications in the statement of work. 4. Reasonableness of price. 5. Responsiveness to requirements. 6. Contractor must be registered with the Central Contractors Registration. The website to register is: www.ccr.gov/ 7. Resume stating qualifications and meeting the requirements of the statement of work. 8. Minimum of three (3) references of similar work in the last three (3) years. Include address and phone numbers. 9. List of previous contracts (if applicable) 10. Complete and sign the Declaration for Federal Employment - Optional Form 306. 13. Complete and Sign Addendum to Declaration for Federal Employment (OF306) 14. Complete Tax payer Identification. 15. Complete Annual Representations & Certifications. https://orca.bpn.gov/ 16. Complete Small Business Program Representations. 17. Copy of Liability Insurance Form 18. Material Safety Data Sheet - to provide for all chemicals to be used 19. Be registered with DUNS, ORCA and list your TIN number. 20. Quality Control Plan - include samples of Work Plan and Schedule and methods for Quality Control This contract will terminate when period of performance expires or if funds availability imposes constraints. Project Officer Jeff Thomas - Facility Manager PERIOD OF PERFORMANCE: Performance of the contract(s) shall be from Date of Award through 12 months, plus 4 Option Years. CONTRACTING OFFICER AUTHORITY: Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer. PRO-CHILDREN ACT OF 1994: The Contractor certifies that it will comply with the provisions of Public Law 103-227, Pro-Children Act of 1994, which imposes restrictions on smoking where federally funded children's services are provided. INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its original invoice to the Aberdeen Area Indian Health Service, Financial Management branch, 115 4th Avenue SE, Aberdeen SD 57401. The Contractor agrees to include the following information on each invoice. (1) Contractors name, address; (2) Contract Number (entire contract number must be included); (3) Invoice number and date; (4) Cost or price; (5) Dates of Service including the number of hours worked; and (6) Remit to address. The Aberdeen Area Financial Management Branch, 115 4th Avenue SE, Aberdeen, SD 57401, shall make payment. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable including below. FAR 52.212-1 Instructions to Offerors-Commercial Items (June 2008). Quotes shall be submitted on company letterhead stationery. Signed and dated. And it shall include: 1. Solicitation number 2. Closing Date: December 23, 2011 at 12:00 pm CST 3. Name, address and telephone number of company and email address of contact person. 4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary 5. Terms of any express warranty 6. Price and any discount terms 7. "Remit to" address, if different from mailing address. 8. A completed copy of the representations and certifications at FAR 52.212-3 or a copy of the contractor's Online Representations and Certifications Application (ORCA). 9. Acknowledgment of Solicitation Amendments (if any issued) 10. Past performance information, when included as a "best value" factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information). FAR 52.212-2, Evaluation-Commercial Items (January 1999). The provision at 52.212-2 applies to this acquisition and is provided in full text. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and the following "best value" factors considered. (1) Past Performance - the government reserves the right to conduct their own investigation other than the contractors provided list. (2) Ability to meet the requirements in the statement of work. (3) Responsiveness to requirement. FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (May 2011). See attachment for full text and instructions for completion. FAR 52.212-4, Contract Terms and Conditions-Commercial Items (June 2010), applies to this acquisition and is incorporated by reference. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (May 2011). See attachment for full text. FAR 52.222-41, Service Contract Act of 1965. As prescribed in 22.1006(a), insert the following clause: "Service employee" means any person engaged in the performance of this contract other than any person employed in a bona fide executive, administrative, or professional capacity, as these terms are defined in Part 541 of Title 29, Code of Federal Regulations, as revised. It includes all such persons regardless of any contractual relationship that may be alleged to exist between a Contractor or subcontractor and such persons Submit quote to: Aberdeen Area Indian Health Service Attn: Robyn LeCompte, Purchasing Agent 115 4th Ave. SE, Room 309 Aberdeen, SD 57401 Or fax to 605-226-7669 or email robyn.lecompte@ihs.gov Contractors intending to conduct business with the Federal Government must register with the Central Contractor Registration (CCR) database prior to award. The CCR is the primary Government repository, which retains information on Government contractors. You may register via the Internet at http://www.ccr.gov or by calling (888) 227-2423 or (269) 961-5757. No contract award shall be made to any vendor or provider listed on the OIG Exclusion List at http://exclusions.oig.hhs.gov throughout the duration of the contract. It shall be the responsibility of the contractor to notify the Acquisition Official if there is a change in provider. ACCEPTANCE PERIOD: Your quotation must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.