Term Contract for Property & Casualty Insurance Broker of Record

The City of Garland is soliciting proposals through an RFP for a Term Contract to serve as the Property & Casualty Insurance Broker of Record. The solicitation, identified by REQ00002079, was posted on April 27, 2026, with responses due by May 14, 2026. This contract is structured as an initial term agreement with four optional renewal periods, allowing for a potentially extended partnership. Bidders must complete and return all required forms included in the solicitation package and submit all questions exclusively through the Ion Wave Q&A system, as no faxed, emailed, or phone inquiries related to the bid will be answered. The evaluation process gives clear guidelines on the weighting of price relative to other factors, emphasizing transparency and thoroughness in proposal responses. The contract incorporates the City of Garland’s Standard Terms and Conditions for Goods & Services (Version 1058), which establish the comprehensive legal framework governing the agreement. These terms address critical elements such as the hierarchy of contract documents, fraud reporting procedures, audit rights, indemnification, amendment and waiver protocols, and risk of loss responsibilities. Official communications and bid notices are carefully defined to ensure transparency and proper administration. The agreement’s jurisdiction and performance location are set within Texas, aligning with the City of Garland’s needs and regulatory environment. Point of contact for this solicitation is Alex Arellano, reachable via email and phone as specified, facilitating centralized communication. Overall, this contract seeks to secure an experienced insurance broker to manage the City’s property and casualty insurance needs under clearly outlined procedural and contractual terms.