TOILET PAPER AND PAPER TOWELS, FY 26-27, 2nd QTR. CDCR 1795 PODO (REGION 1)

This procurement solicitation, issued by the California Department of Corrections and Rehabilitation under Government Code Section 147838.5, seeks paper towels and toilet paper for delivery to multiple state correctional facilities during the second quarter of fiscal year 2026–27. Only California-certified small businesses are eligible to bid, and all offers must be submitted electronically by July 10, 2026, to the designated email address. The contract has a maximum award value of $249,999.99 and employs a lowest price technically acceptable approach, with award going to the most responsive and responsible low bidder. Deliveries are F.O.B. Destination to specified CDCR locations, including the California Medical Facility and Correctional Training Center, with scheduled delivery dates on October 1, November 2, and December 1, 2026. Products must meet strict specifications, including minimum post-consumer recycled content (40% for paper towels, 45% for toilet paper), must be packaged in sealed cases on shrink-wrapped pallets, and labeled clearly with size, quantity, and purchase order number. Pallet stacking limits vary by product type, and damaged or open cases will be rejected. Bidders must submit multiple certifications and declarations, including compliance with California Civil Rights Laws, the Darfur Contracting Act, and CalRecycle’s recycled content standards. Suppliers must also complete forms related to Disabled Veteran Business Enterprise status, generative AI usage, and seller’s permit validation, while certifying they perform a commercially useful function. Security requirements are stringent: all personnel must obtain gate clearance ten days in advance, undergo criminal background checks, and comply with prohibitions on electronic devices and contact with inmates. Violations of PREA standards, delivery delays due to security protocols, or failure to adhere to packaging and labeling rules may result in rejection of goods or contract termination. Payment is due within 45 days per California’s Prompt Payment Act, with invoices tied to remit-to information provided on the STD 204 Payee Data Record. No federal procurement systems like WAWF are used, and UEI or CAGE codes are not required. The contract imposes no options for extension and is structured as a firm fixed price transaction based on line-item quantities with up to a 30% flexibility in delivery volume over 90 days.