TOILET PAPER AND PAPER TOWELS, FY 26-27, 2nd QTR. CDCR 1800 PODO (REGION 6)

This solicitation under Government Code Section 147838.5 is a Small Business set-aside opportunity for the procurement of paper towels and toilet paper by the California Department of Corrections and Rehabilitation for FY 2026-27, second quarter, Region 6. Only California-certified Small Businesses are eligible to bid, and all respondents must provide verified SB certification along with mandatory supporting documentation including the Bidder Declaration, Darfur Contracting Act Certification, Postconsumer Content Certification, GenAI Reporting Factsheet, Payee Data Record, Seller’s Permit, and FEIN. Bids must be submitted exclusively via email to cdcr-obs-non-it-goods-bids@cdcr.ca.gov as clearly labeled PDF attachments, with a maximum file size of 40 megabytes per submission, and must include all required forms signed by an authorized representative. The award will be made to the lowest responsive and responsible bidder on an “all or none” basis, with no consideration of cash discounts, and the total contract value is capped at $249,999.99. Products must meet strict specifications: paper towels and toilet paper must be first quality, new or recycled content, comply with dimensional tolerances of plus or minus .05 inch, and be packaged in cases containing only one size per case, secured to pallets with shrink wrap, and labeled in large black letters with quantity, size, and PO number. Pallet stacking limits vary by product type, with toilet paper capped at five cases high and 25 cases per pallet, singlefold and multifold paper towels at nine cases high and 72 per pallet, and roll/hardwound paper towels at eight cases high and 64 per pallet. Deliveries are F.O.B. destination with freight prepaid, and vendors must comply with all CDCR institutional security protocols including gate clearance, vehicle security, and main entrance access. All items are subject to inspection and acceptance at delivery locations, with open or damaged cases rejected at no cost to the State. Payment is governed by the California Prompt Payment Act with Net 45 terms, and vendors must ensure their remit-to address on invoices exactly matches their registered payee information. Failure to meet any pass/fail gate—including SB certification, responsiveness, responsibility, or administrative completeness—results in bid rejection, and in the event of a tie, award will be determined by a public coin toss observed and documented by at least one witness. Vendor compliance with the Unruh Civil Rights Act