Town of Chelsea - Upper Village Rd Paving Request for Bids

The Town of Chelsea is soliciting bids for a paving project on Upper Village Road in Vermont, divided into two distinct work sections. Section 1, the base bid, requires leveling and overlaying approximately 3,710 linear feet of existing pavement with a minimum of two inches of asphalt, maintaining the current roadway width, from Baraw Hill Road to the end of the existing pavement. Section 2, an optional add-alternate, involves full-depth reconstruction of approximately 2,665 linear feet extending to the intersection of South Washington Road and Corinth Road, which includes grading and compacting the existing gravel base and placing two separate two-inch asphalt lifts at a uniform 22-foot width. Bidders must submit a single sealed proposal with a cover sheet, total proposed cost, and proof of insurance or bonding by the deadline of August 14, 2026, with all submissions sent via physical mail to the Town’s designated PO Box. The project must be completed by October 1, 2026, and while no formal contract type is designated, the structure implies a fixed-price arrangement with an optional scope. The Town reserves the right to evaluate bids holistically, considering price, ability to meet schedule, past performance with the Town, quality of materials and workmanship, and compliance with all terms, and may award the contract to any bidder even if not the lowest, indicating a trade-off selection process rather than a strictly lowest-price award. The procurement is managed at the municipal level under the Town of Chelsea’s Selectboard and Town Administrator, with no federal contracting clauses, SAM.gov registration, UEI, CAGE codes, or socioeconomic certifications required. No formal contracting officer, COR, or COTR roles are designated, but primary contact for queries is the Town Administrator via email, and site visit coordination is handled by the Road Foreman. Attachments include two pavement layout sketches for critical intersections, referenced but not formally numbered. The solicitation does not provide unit pricing, contract value estimates, or detailed inspection standards, relying instead on clear technical specifications such as minimum asphalt depth and width requirements. Payment procedures, invoicing methods, accounting codes, and electronic submission portals are not addressed, reinforcing that this is a locally administered municipal project governed by state and town procedures rather than federal acquisition regulations. Bidders must ensure compliance with submission format, timeliness, and insurance requirements to be considered.