This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR 13.5, as supplemented with additional information included in this notice. The United States Patent and Trademark Office (USPTO) has a need for sleeping rooms, conference space, audio visual and food and beverage for attendees of the Trademark Manager's Training Workshop. Dates that are acceptable for the two-day workshop are any combination the week of either May 4, 2009 or the week of May 11, 2009. Participants include managers from the Trademark division of the USPTO. This announcement incorporates FAR provisions and clauses in effect through FAR FAC 2005-18 and constitutes the solicitation; a written solicitation will not be issued. NAICS Code 721110. The solicitation number is PROC0509Trademark. The solicitation is issued as a Request for Quote (RFQ). The requirements will be fulfilled using the Simplified Acquisition procedures, FAR Part 13. The period of performance is a two-day training workshop during the week of either May 4, 2009 or the week of May 11, 2009. Attendees will arrive by 9am on the first day and depart after 3pm on the second. Place of performance is to be between 50 and 150 miles from the USPTO campus in Alexandria, VA. The facility should be able to accommodate team building exercises, either within the property or within a reasonable distance from the property. To be eligible for award under this solicitation, the offeror must propose a facility that is compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. seq.) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.dhs.gov/applications/hotel/ and must be registered on the Central Contractor Registration website (www.ccr.gov). Requirements: Meals and lodging shall be at Government per diem or less. The USPTO is a Federal agency and tax exempt. Guest Rooms 80 guest rooms are required (single occupancy). These rooms will be paid for on the USPTO Master Account. Incidentals are the responsibility of all individual attendees. Conference Meeting Room and Food and Beverage All meeting space is required for both days of the training workshop. A space to accommodate 80 people in rounds is required for the general session. A stage with a skirted dais is necessary to accommodate four panel speakers, as well as a podium with sound. Lunch and dinner may be served in this room. Two breakout rooms are also required. Each breakout room should be able to accommodate 45 people in classroom style. The room should be set up with 18 skirted tables, with a maximum of 2 attendees at each (6ft.) table. Food and Beverage for the workshop includes: Day one: Continental breakfast (80 people); sit down lunch (80 people); sit down dinner (80 people) Day two: breakfast (80 people); sit down lunch (80 people) Audio Visual The workshop requires audiovisual equipment and support. Aside from the equipment, personnel are needed to set up the site, be on-site throughout the two-day event to run the equipment and trouble shoot any problems that might arise during the workshop, as well as take down the site after the workshop. The AV requirements for this program may include: AUDIO VISUAL REQUIREMENTS (subject to change) General Session and Breakout Rooms 3 Screen w/ Dress Kit 3 Projector 3 Wireless Cue Lite - Mouse/Slide advancer 3 Laptop (with ability to read CDROM, DVD) 3 Internet connection SOUND - General Session and Breakout Rooms 3 Computer Audio Hook-Up 4 Table microphones for stage panel 3 Podium microphone 3 Lapel microphones Selection Factors: The Government will make an award resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Quality of property. This includes, but is not limited to, hotel layout, location, ease or access and security, cleanliness, ability to meet AV requirements, etc. 2. Past Performance in hosting similar events of this size and type. 3. Total price for lodging, food and beverage, conference rooms, IT/AV. Flexible attrition and cancellation terms will also be considered when looking at price. Price is less important than the other 2 factors combined. The following clauses apply to this acquisition: 52.212-3, Offeror Representations and Certifications - Commercial Items; 52.212-4, Contract Terms and Conditions - Commercial Items; and 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items: 52.222-3, Convict Labor (June 2003), 52.222-19, Child Labor - Cooperation with Authorities and Remedies (Jan 2006), 52.222-21, Prohibition of Segregated Facilities (Feb 1999), 52.222-26, Equal Opportunity (Apr 2002), 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001), 52.222-36 Affirmative Action for Workers with Disabilities (June 1998), 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001), 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration (Oct 2003). Your response must include pricing for conference and sleeping rooms, as well as food and beverage and AV. If sending an AV pricing sheet, please also price the AV requirements listed in this RFQ. The breakdown of conference room space (layout, capacity, etc.) and sample menus should also be included, as well as any additional information the contractor desires to submit. The selected hotel must be registered in CCR and accept a Government purchase order. The USPTO reserves the right to do a site visit for any property proposed and to consider information gathered in the site visit in making a selection decision. Quotations shall be submitted via email to Marla.Robinson@uspto.gov. The due date for receipt of quotations is 5:00 PM, December 10, 2008. The point of contact for this solicitation is Marla Robinson, 571-272-5057 or Marla.Robinson@upto.gov. This solicitation shall not be construed as a commitment of any kind.
