Trailer Rental Services

The Wisconsin State Fair Park Facility Services Department (WSFP) is soliciting bids for trailer rental services to support major annual events at the Wisconsin State Fair Park in Wisconsin. The requested trailers include storage units, office spaces, sales trailers, and accessible restrooms designed to be weather resistant. The contractor will be responsible for the full lifecycle of service delivery, including the transportation, setup (blocking, leveling, stairs, skirting), repositioning, teardown, and return of trailers. In addition, ongoing maintenance and upkeep of rented equipment must be provided, along with 24-hour availability to respond promptly—within two hours—to maintenance issues or emergencies. Trailer quantities and configurations will vary based on the event, requiring flexibility in rental orders throughout the contract term. This solicitation (SF261140), issued on November 5, 2025, involves a three-year base contract with the possibility of two additional one-year renewals. It follows a Lowest Price Technically Acceptable (LPTA) evaluation method, awarding contracts primarily based on cost while ensuring mandatory qualifications and compliance obligations are met. A 5% price preference is granted to Disabled Veteran-Owned Businesses (DVBE). Bidders must provide detailed qualification documentation and adhere to all state-specific terms and conditions, including safety and operational compliance, insurance requirements, and background checks. The procurement enforces prohibitions on the use of certain foreign products and requires contractors to follow strict safety data and environmental standards. Subcontractor management, tobacco-free and conduct policies, and vehicle access rules are also clearly defined. The contract administration requires invoicing via email and specifies on-site performance at the Wisconsin State Fair Park grounds, with inspections and acceptance occurring at the destination. Packaging and marking standards are minimal, focusing primarily on clear bidder identification. Although the bid package includes attachments for cost sheets and qualifications, no specific pricing or line item data is provided upfront, indicating bids will be evaluated on submitted cost proposals. The solicitation encourages electronic proposal submission via the Wisconsin eSupplier Portal, with strict file size and formatting requirements. The overall structure reflects a state-level procurement emphasizing compliance with Wisconsin statutes, safety standards, and operational readiness to support high-profile events through reliable trailer rental services.