Trane CH-3 Centrifugal Chiller

Brookhaven Science Associates, acting as a contractor for the Department of Energy, is soliciting quotes for the purchase of one 1,250-ton water-cooled centrifugal chiller to replace Chiller 3 at the Central Chilled Water Facility in Upton, New York. This firm-fixed-price procurement includes the equipment itself along with factory performance testing, delivery, manufacturer-authorized installation support, refrigerant charging, startup, commissioning, controls integration, operator training, and ongoing warranty and service support. The solicitation is open to all qualified offerors under full and open competition, with the award intended for the lowest priced responsive and responsible bidder who meets all technical specifications. Interested parties must submit their quotation pricing sheets to the designated point of contact by September 8, 2026. The procurement process requires vendors to be registered in the System for Award Management and to provide necessary documentation, including a W-9 form, annual representations and certifications, and ACH authorization for payments. The contract is governed by FOB Destination terms and requires price validity for 90 days. While the project is subject to the Buy American Act, a subcontracting plan waiver has been utilized to exempt the procurement from specific small business subcontracting plan requirements.