This Solicitation opportunity from Iowa was posted on July 8, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Transcription and Captioning Services

Closed

18198 Addendum 2State & Local

Submission Closed08/05/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561410

New

Federal

R699--MEDICAL TRANSCRIPTION SERVICE

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Solicitation 36C26226Q1138 is a request for proposals from the Department of Veterans Affairs, Network Contracting Office 22, for off-site medical transcription services. This requirement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contractor will provide all necessary personnel, equipment, and software to deliver 24/7/365 remote transcription and verification services, including a contractor-furnished dictation system with VistA integration. Per Amendment 0002, the scope of work is specifically limited to facilities in Phoenix, Tucson, and Albuquerque, and all work must be performed within the United States. The period of performance is from November 1, 2026, to October 31, 2027, with subsequent option years. The government will award a firm-fixed-price contract based on the most advantageous offer, evaluating technical approach and price through a comparative method rather than lowest price technically acceptable procedures. A critical requirement is that billing and payment must be based on Visible Black Characters (VBC), as per-line pricing is strictly prohibited. Quality is monitored through monthly random sampling, with significant errors or upload failures resulting in a 50 percent payment reduction for the affected reports. Offerors must submit redacted and unredacted technical proposals and price schedules by October 23, 2026, at 1:00 PM PST. Compliance with HIPAA, the Privacy Act of 1974, and FISMA is mandatory, and contractors must execute a Business Associate Agreement with each participating site.

262-NETWORK Contract Office 22 (36C262)

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MBC-26-01 Transcription Services

Solicitation # MBC-26-01

The California Department of Consumer Affairs, specifically the Medical Board of California, is soliciting bids for professional transcription services for a performance period from January 1, 2027, through December 31, 2029. The selected vendor will be responsible for producing verbatim transcripts from digital recordings and toll-free dictation lines, including meeting minutes and recordings from medical experts involving complex technical and medical terminology. All deliverables must be submitted via secure, encrypted methods such as SSL, SHTTP, or secure FTP, and must be accompanied by a signed certification. To be considered responsive, bidders must be licensed to do business in California, be in good standing with the Secretary of State, and demonstrate at least two years of experience in providing similar services. The contract will be awarded to the responsive and responsible bidder offering the lowest average grand total, with a five percent preference granted to certified small businesses. Bids are due by November 4, 2026, at 3:00 PM and must include a comprehensive submission package featuring a cost sheet, bidder certifications, three professional references from the last five years, and various state-mandated declaration forms.

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27-08:Digital Scanning Services

Solicitation # 27-08

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Document Printing and Mailing ServicesThis subcontract for Document Printing and Mailing Services supports the County of San Mateo Recorder Notification Program by providing physical production and distribution of legal notifications for prime contractors. The selected provider will be responsible for printing approved notice templates, preparing envelopes and inserts, and managing the full mailing and reconciliation process using high-volume commercial printing and automated mail-folding equipment. Managed by the Office of Assessor-County Clerk-Recorder and Chief Elections Officer for the state of California, the contract requires strict adherence to CA Government Code section 27297.7 and mandatory DIR registration. The scope of work concludes with the delivery of mailed notifications and detailed reporting. Interested parties must respond by November 10, 2026.

Office of Assessor-County Clerk- Recorder & Chief Elections Officer

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Recorder Notification Program Services

Solicitation # 2027-IFB-00158

The County of San Mateo, through the Office of the Assessor-County Clerk-Recorder & Chief Elections Officer, is soliciting bids for a Recorder Notification Program to comply with California Government Code section 27297.7. The selected contractor will be responsible for implementing a secure system to identify, process, and mail notifications to parties executing covered documents, such as deeds and mortgages, within a statutory 30-day window. Key operational requirements include matching Assessor's Parcel Numbers to mailing addresses, producing notification letters using approved templates, and maintaining a reliable, auditable process for mailing and reporting. The contract is structured as an Invitation for Bid (IFB), with the award granted to the lowest-priced responsive and responsible bidder. The agreement is scheduled to commence in January 2027 for an initial one-year term, with the possibility of two additional one-year renewals, not to exceed three years in total. Performance is measured by strict service level agreements, requiring 100% of eligible notices to be mailed within 20 calendar days of recordation. The contractor must adhere to various legal and regulatory standards, including HIPAA, the Americans with Disabilities Act, and Section 504 of the Rehabilitation Act, while maintaining records for three years after final payment. Bids are due by November 10, 2026, via the OpenGov portal, and must include a fully executed bid sheet, proof of minimum qualifications as a prime contractor, and required tax and legal certifications.

Office of Assessor-County Clerk- Recorder & Chief Elections Officer

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DEADLINE

Live Event Captioning and TranscriptionThis subcontract opportunity, managed by the Pennsylvania Office of Management and Budget, seeks a provider for live event captioning and transcription services to support accessibility projects for the City of Pittsburgh. The selected contractor will be responsible for providing real-time audio-to-text transcription and deploying specialized technicians to manage text displays on video screens during press conferences, city television shows, and other special events. The scope of work requires the use of specialized live captioning hardware and software to ensure seamless real-time delivery. Interested parties must submit their responses by November 17, 2026, in accordance with the solicitation posted on October 20, 2026. The project falls under NAICS code 561410.

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Transportation and Economic Corridors - Request for Proposal - CON0026190 – Technical Editing Services for Contract Administration Manual, Request For Proposal Packages for CMAs

Solicitation # AB-2026-06951

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The Contractor shall provide all personnel, labor, management, supervision, planning, and administration to provide Photography, Energy Technology Visual Collection (ETVC), and Digital Imaging Servic…The Department of Energy's Office of Management is seeking a contractor to provide comprehensive photography, digital imaging, and Energy Technology Visual Collection services for the Office of Administrative Management and Support Services. The selected contractor will be responsible for all necessary personnel, labor, management, supervision, planning, and administration required to execute these visual services. This opportunity is listed as a forecast with a set-aside for small businesses under NAICS code 561410. The work is expected to be performed in the District of Columbia, and inquiries regarding the requirement can be directed to the Small Business Program Manager.

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Transcription Services for Provincial and Demonstration Schools

Solicitation # tender_22290

The Government of Ontario Ministry of Education is soliciting transcription services for Provincial and Demonstration Schools to support Alternative Educational Resources for Ontario. The scope of work involves producing textbooks in three accessible formats: Braille, DAISY Digital Audio Recording, and E-Text Word. These resources are intended for English and French students across elementary, secondary, and post-secondary levels. E-Text production must include complex content such as mathematical notation in MathML or LaTeX, tables, charts, and graphics. The PDSB intends for these services to be operational by December 20, 2026. The award process follows a three-stage evaluation totaling 100 points. Bidders must first pass a mandatory qualification stage before undergoing a technical evaluation worth 70 points, where a minimum score of 42 points is required to proceed. Technical criteria include company profile, staff education, production maintenance, and specific expertise in Braille, DAISY, and E-Text. The final stage is a commercial evaluation worth 30 points based on the lowest bid price. Bidders must be Canadian businesses or entities with ongoing commercial activities in a Canadian trade partner country and must comply with Ontario Occupational Health and Safety Act regulations, including maintaining written safety policies and providing proof of WSIB coverage and insurance. Responses are due by November 17, 2026, via the Ontario Tenders Portal.

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FA486127R0001 Sources Sought: Tactical Manuals

Solicitation # FA486127R0001

Solicitation FA486127R0001 is a Sources Sought Notice and Request for Information issued by the Department of Defense for the USAFWC/A9 to conduct market research for the production of tactical manuals. The requirement involves providing non-personal services to produce foreign tactics manuals, tactics-related documents, and Subject Matter Expert expertise for approximately 50 countries and 27 Mission Design Series, totaling roughly 342 TTP manuals. This includes the creation of draft and final manuals, Flash Bulletins, and Tactics Bulletins, with a typical revision cycle of every two to three years. The project requires strict adherence to DAFMAN 16-201 and AFMAN 16-101 regarding foreign disclosure and technology transfer, as well as Secretary of the Air Force disclosure guidance. The work is primarily based at Nellis Air Force Base in building 1114 or a facility with equivalent security apparatus, with telework permitted on a case-by-case basis. Due to the sensitive nature of the materials, the contractor must maintain a Top Secret/SCI facility clearance, and personnel must hold at least a Secret clearance, with specific roles requiring Top Secret/SCI eligibility. Key deliverables include draft files due within 45 business days of tasking, final products within 15 business days of review, and digital updates to websites within 30 business days. This opportunity is designated as a Total Small Business Set-Aside. Interested firms must submit their company information, business size, RFP response timelines, and transition estimates to Amber Rivera by October 29, 2026.

POSTED

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English Video Captioning and Transcription ServicesThis subcontract for English Video Captioning and Transcription Services supports prime contractors working on projects for the Baltimore County Office of Information Technology. The selected provider will be responsible for transcribing audio from video and WebEx recordings into text and producing synchronized caption files. All deliverables must maintain a 99% accuracy rate and be provided as separate .srt caption files and .txt transcripts. The contract mandates strict adherence to accessibility and legal standards, including Section 508, ADA, Title 7, WCAG 2.1, and CVAA. Additionally, the provider must ensure full HIPAA compliance and perform all work within the United States. This opportunity falls under NAICS code 561410, with a response deadline set for October 28, 2026.

Office of Information Technology

POSTED

13 days ago

DEADLINE

in 6 days

AI Contract Overview

The University of Iowa is seeking qualified suppliers to provide transcription and captioning services through a comprehensive Request for Proposal (RFP) process. The solicitation, identified as Contract Number 18198 Addendum 2, was posted on July 8, 2024, with a response deadline of August 5, 2024. The contract aims to secure services within a budget range of $50,000 to $200,000 and is managed by the Iowa-based organization under the NAICS code 561410. Interested vendors are instructed to submit their proposals via the designated eBid system, with the primary contact being Aaron Proctor, reachable by email and phone. Notably, the bid process has undergone updates, including an extension of the questions cutoff date to July 17, 2024, and the posting of supplier questions and answers in an addendum on July 23, 2024. This extensive bid emphasizes the importance of timely submission and adherence to the specified procedures, ensuring a competitive and transparent procurement process. The contract's scope involves providing transcription and captioning services to support the university's needs, with detailed instructions and evaluation criteria outlined in the bid documentation. The procurement process aligns with the university’s commitment to transparency and compliance, requiring vendors to submit comprehensive proposals that meet specified technical and contractual requirements. The inclusion of updates and clarifications through addenda indicates an ongoing engagement with potential suppliers, fostering a thorough and fair selection process. The university’s objective is to establish a reliable partnership with qualified providers capable of delivering high-quality transcription and captioning services within the specified financial parameters, ultimately supporting the institution’s educational and operational objectives.

General Info

Agency

The University of Iowa

NAICS

561410 - Document Preparation Services

Place of Performance

IA, USA

Set-Aside

NONE

Documents

Addendum 1 to RFP 18198 - Supplier Questions for Transcription and Captioning Services

amendment

High

Information Technology Security and Architecture Questionnaire

questionnaire

High

RFP 18198 Addendum 2 - Transcription and Captioning Services

rfp

High

University of Iowa Standard Terms and Conditions Updated 2023-05-15

7 pages · standard-terms-and-conditions

High

Business Associate Agreement Template - State University of Iowa

contract-document

Low

Captioning Solutions Overview Spreadsheet

other

Low

University of Iowa Trade Secret Affidavit Process

affidavit

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJul 8

Solicitation

Response DeadlineAug 5

Deadline has passed

Submission Closed

08/05/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyThe University of Iowa

Contacts1 person available

OfficeN/A

Organization / AgencyThe University of Iowa

Office AddressN/A

Contacts

Aaron Proctor

contact@example.gov

+1 (555) 000-0000

Full Description

The University of Iowa located in Iowa City, Iowa, desires to obtain written proposals from qualified Suppliers to provide transcription and captioning services. Please be aware that this is an extensive bid. All Suppliers are cautioned to allow ample time for the submittal of RFP responses well before the due date time requirement. Bids must be submitted via the eBid system. 7/8/24 Addendum 1 updated questions cutoff to 7/17 and bid close date to 8/5. 7/23/24 Addendum 2: Supplier questions and answers have been posted in the Attachments section of the bid in the document titled "18198 Addendum 2 - Supplier Questions".