This Solicitation opportunity from Ohio was posted on February 22, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Top

Transcription Services

Closed

RFQ029679State & Local

Submission Closed03/13/2025

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561410

New

SLED

Municipal Records Digitization and Document Management Services

Solicitation # 2027-10

The Town of Cave Creek is issuing a Request for Information (RFI) under solicitation number 2027-10 to identify professional services for the digitization, organization, and preservation of municipal records. The project involves the conversion of approximately 462 boxes containing an estimated 1.1 million images, including financial documents, engineering plans, building permits, and historical records. The Town seeks industry recommendations on full-color scanning, quality assurance, and document-level indexing to enable retrieval by parcel number, permit number, property address, customer name, or keywords. A key requirement is the integration of these digital records with existing systems, specifically Laserfiche and SmartGov, while ensuring compliance with records-retention standards and the safe handling of fragile or oversized materials. This RFI is intended for market research and planning purposes only and does not constitute a formal solicitation for bids or a binding contract. The Town is evaluating the feasibility of a six-month completion timeline and is seeking non-binding budgetary pricing and information on available cooperative purchasing contracts for Arizona municipalities. Responses must be submitted electronically through the OpenGov Procurement Portal by November 19, 2026. The primary point of contact for this effort is Monique Harris, Procurement Administrator.

POSTED

DEADLINE

EMS and Ambulance Transport Debt CollectionThis subcontract for EMS and Ambulance Transport Debt Collection involves the end-to-end recovery of delinquent medical receivables for prime contractors serving the City of Lauderdale Lakes. The selected provider will be responsible for debtor research, skip tracing, and managing all collection correspondence and telephone outreach. All activities must be conducted in strict accordance with Florida debt collection laws and HIPAA regulations, with a focus on managing payment arrangements and financial reconciliation. Qualified candidates must possess at least five years of specialized experience in EMS collections. Key deliverables include the remittance of collected funds and the submission of detailed monthly status reports. The solicitation was posted on November 6, 2026, with a response deadline of December 2, 2026, falling under NAICS code 561410.

POSTED

DEADLINE

Document Digitization & ScanningThis subcontract opportunity, titled Document Digitization and Scanning, supports prime contractors on Department of Defense environmental liabilities projects for W2SD Endist Baltimore. The scope of work involves the physical inventory and digitization of legacy environmental documents, utilizing high-speed industrial scanners and OCR software to produce indexed electronic files. All activities, including high-volume scanning and electronic filing, must be performed in strict accordance with established data privacy and handling standards. The project falls under NAICS code 561410 and was posted on November 6, 2026. Interested parties must submit their responses by the deadline of December 4, 2026, at 3:00 PM.

W2SD Endist Baltimore

POSTED

DEADLINE

Environmental Records & Information Management (RIM)The Environmental Records and Information Management subcontract, issued by the Department of Defense under W2SD Endist Baltimore, focuses on the organization, migration, and maintenance of environmental and audit records for prime contractors working on DLA environmental liabilities projects. The scope of work includes applying specific metadata and retention requirements, supporting the migration of data sets, and managing website content. All activities must be performed within Government-approved SharePoint and Microsoft 365 environments to ensure compliance with federal records management standards. This opportunity falls under NAICS code 561410 and requires the delivery of a fully organized digital record system. Interested parties should note the response deadline of December 4, 2026, at 3:00 PM. The primary objective is to ensure that all environmental data is accurately migrated and maintained according to strict regulatory guidelines.

W2SD Endist Baltimore

POSTED

DEADLINE

Virtual Real-Time Computerized Note-Taking ServicesThis subcontract involves providing virtual real-time computerized note-taking services for prime contractors working on projects for the Government of Canada's Department of Public Works and Government Services. The selected provider will attend virtual meetings, workshops, and training sessions to produce electronic notes and transcripts in English, French, or bilingual settings. The contractor is responsible for supplying all necessary equipment and software to ensure seamless delivery of these services. Performance will take place within the National Capital Region, specifically covering Ottawa and Gatineau. All assigned personnel are required to hold Reliability Status to meet security requirements. Interested parties must submit their responses by December 1, 2026, under NAICS code 561410.

Department of Public Works and Government Services

POSTED

DEADLINE

NCCS_ITQ26006OP_R742040_Provision of Editorial and Related Services for NCCS Research Report Book 2025–2027

Solicitation # Doc2461551788

National Cancer Center Singapore is seeking proposals for the provision of editorial and related services for the NCCS Research Report Book covering the period from 2025 to 2027. ALPS Pte Ltd is managing the publication and award process on behalf of the center. Interested suppliers must submit their proposals through the Ariba system by the strict deadline of November 27 at 3:00pm Singapore time. All detailed requirements and applicable terms and conditions are provided within the solicitation documentation.

POSTED

DEADLINE

Medical Imaging Copying and Legal Disclosure ServicesThis subcontract for Medical Imaging Copying and Legal Disclosure Services involves supporting prime contractors on legal disclosure projects for the San Mateo Medical Center. The selected provider will be responsible for duplicating X-ray films and CDs, managing subpoena release date logic, and maintaining detailed chain-of-custody activity logs. To fulfill these requirements, the contractor must utilize medical-grade film duplication equipment and specialized CD burning hardware. Strict adherence to HIPAA compliance and the signing of Statements of Confidentiality are mandatory for this engagement. The scope of work concludes with the delivery of duplicated imaging sets and the submission of monthly activity reports. Interested parties should note the response deadline of December 2, 2026, for this opportunity under NAICS code 561410.

POSTED

DEADLINE

Integrated Publication, Design and Engagement Services with the IPCC Working Group II Technical Support Unit

Solicitation # Doc2863875422

Singapore Management University is soliciting proposals for integrated publication, design, and engagement services to support the Intergovernmental Panel on Climate Change (IPCC) Special Report on Climate Change and Cities (SRCities) under the Seventh Assessment Cycle. The scope of work is divided into four modules: copyediting of approximately 2,000 pages adhering to GB English and IPCC terminology, layout and typesetting to produce print and online-ready files using specific IPCC templates, optional design services for communication materials, and optional engagement services for expert outreach and media analysis. The contract period of performance is scheduled from January 1, 2027, to June 30, 2027, with critical milestones including the delivery of the Summary for Policymakers in March 2027 and the full report between late March and May 2027. Award evaluation is weighted at 70 percent for quality and 30 percent for pricing. Quality is assessed based on prior experience with large-scale scientific or intergovernmental reports, InDesign proficiency, confirmed capacity for rapid turnaround, and the provision of at least two project references. Proposals must be submitted via the designated sourcing event portal by the deadline, as late or incomplete submissions will be disqualified. Payment is issued within 30 days of receiving an electronic invoice. Suppliers are required to maintain strict confidentiality regarding all project information during and after the contract term.

Singapore Management University

POSTED

DEADLINE

TSPS – Five (5) Technical Writers

Solicitation # W6369-26-X028

The Department of National Defence is seeking a contractor to provide Task Based Professional Services to support the DRDC Editorial Office. The requirement involves the provision of five Technical Writer resources under Stream 3.10 to ensure the timely execution of high quality publications. This solicitation, numbered W6369-26-X028, is for a single contract with a fixed term of three years and no options for extension. The work will be performed in the National Capital Region of Canada, and responses must be submitted by November 18, 2026.

Department of National Defence

POSTED

DEADLINE

RFP - Document Accessibility Services

Solicitation # Doc5821214840

The City of Toronto is seeking proposals for Document Accessibility Remediation Services under solicitation number Doc5821214840. The city intends to award the contract to the highest-ranked supplier that meets the specified requirements. All solicitation documents are hosted exclusively on the SAP Ariba e-bidding platform, and interested parties must be registered within this system to view documents or submit a response. The submission deadline is December 15, 2026, at 12:00 p.m. local time in Toronto, or the time indicated by the countdown clock in the online procurement system. All bids must be submitted through SAP Ariba to be considered. New suppliers can register via the City of Toronto's official business registration page to participate in this procurement process.

POSTED

DEADLINE

The Contractor shall provide all personnel, labor, management, supervision, planning, and administration to provide Photography, Energy Technology Visual Collection (ETVC), and Digital Imaging Servic…The Department of Energy Office of Management is seeking a contractor to provide comprehensive photography, digital imaging, and Energy Technology Visual Collection services for the Office of Administrative Management and Support Services. The selected provider will be responsible for all necessary personnel, labor, management, supervision, planning, and administration to execute these visual services. This opportunity is listed as a forecast and is set aside for small businesses under NAICS code 561410. The work is expected to be performed in the District of Columbia, with Alexton Incorporated identified as the incumbent contractor.

POSTED

DEADLINE

8(a) Direct Award to Alexton Incorporated for Printing and Copy Management Services The period of performance is 04/01/2024 to 03/31/2027 consisting of 1 base and 2 option periods. REQ 24MA000238 $22…This 8(a) direct award contract is granted to Alexton Incorporated to provide printing and copy management services for the Department of Energy's Office of Management. The agreement is valued at 222,000 dollars and is categorized under NAICS code 561410. The period of performance runs from April 1, 2024, through March 31, 2027, structured as one base period and two option periods. The work is to be performed in the District of Columbia under requisition number 24MA000238.

Office of Management

POSTED

9 days ago

DEADLINE

N/A

AI Contract Overview

The City of Columbus is seeking a qualified vendor to provide transcription services for recordings of Historic District Commission meetings. The selected contractor will be responsible for converting audio recordings, supplied by the Planning Division, into accurate written transcripts that serve as official records for the city, particularly in cases of appeals related to commission decisions. The contract is expected to commence around March 1, 2025, and will run through February 28, 2026, with an option for a one-year renewal. Bidders are required to submit their proposals through the City’s Vendor Services Portal by March 13, 2025, and the contract will be awarded based on the lowest responsible and responsive bid that meets the criteria outlined in the solicitation and Columbus City Code Chapter 329. The project falls under NAICS code 561410, which pertains to transcription services, and the contract value is estimated to range between $50,000 and $150,000. Interested vendors can access detailed instructions and assistance through the provided online resources or by contacting the City’s Purchasing Office Help Desk. The City emphasizes a competitive bidding process aimed at selecting the most qualified bidder who offers the best value, ensuring the transcription services meet the city’s needs for accuracy, reliability, and timeliness.

General Info

Agency

Ohio → City of Columbus

NAICS

561410 - Document Preparation Services

Place of Performance

OH, USA

Set-Aside

NONE

Documents

amendment

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedFeb 22

Solicitation

Response DeadlineMar 13

Deadline has passed

Submission Closed

03/13/2025

Find active opportunities like this

Get full access to discover similar active contracts, track opportunities, and build proposals with AI assistance.

Organization & Contact Information

AgencyOhio → City of Columbus

ContactsNo contacts available

OfficeN/A

Organization / AgencyOhio → City of Columbus

Office AddressN/A

ContactsNo contact information available

Full Description

This solicitation is being advertised under the competitive bidding provisions of Columbus City Code 329.18. The City of Columbus Department of Development (hereinafter “City”) is seeking a vendor to perform transcription services. This service will be used to create a written transcription of city Historic District Commission meetings from an audio file. (The Planning Division will provide the audio file). The transcription is used as a written record of a given meeting and serves the city in the instance that an appeal is made on the given commission’s decision on a case. The City seeks to hire one (1) Contractor for this service and the Contract shall run from approximately March 1, 2025, through February 28, 2025, with an option to renew for one additional year. Interested bidders shall respond to this solicitation by submitting a bid through the City of Columbus’ Vendor Services Portal. If you should need assistance with this process, please click on the link below for detailed instructions. https://www.youtube.com/watch?v=t5PJqQhAhF0 The City’s Purchasing Office Help Desk is available to speak with vendors and to provide technical assistance. Please contact Vendor Services at +1 (555) 000-0000 if you need any help with the online bidding process, including how to submit questions during the bidding process. The bid will be awarded to the lowest, responsive, responsible, and best bidder per the provisions of Chapter 329 of Columbus City Code and the provisions listed in this solicitation.