Tree Planting Program

The contract issued by the City of Hollywood, Florida, under solicitation number RFP-364-26-JJ, seeks a qualified proposer to provide comprehensive tree planting services as part of the City’s Tree Planting Program. The contractor is required to furnish all labor, materials, equipment, and supervision necessary to deliver, install, and maintain approximately 700 trees over a two-year base period with options for renewal. The scope of work includes installing trees with appropriate staking, root barriers, soil preparation, maintenance activities such as watering, mulching, fertilizing, weed removal, and herbicide application, as well as tree removals, relocations, and stump/root extractions. Locations for planting will encompass City property, rights-of-way, schools, partner sites, and areas identified with lower tree canopy coverage. The contractor must have certified arborists on staff to collaborate with City personnel on species selection and planting placement, adhering to the “Right Tree Right Place” methodology outlined in the contract exhibits. Species examples include Southern Oak, Gumbo Limbo, Stoppers, and Green Buttonwood, among others detailed in an attached tree species list. Subsurface challenges such as compacted soil, concrete, lime rock, and peat layers require removal or modification to ensure adequate drainage and tree survival, with no additional compensation provided for this work beyond the contract amount. The contract emphasizes compliance with local ordinances, safety protocols—including those relating to proximity to electrical infrastructure—and sustainability principles. Evaluation criteria for award weigh firm qualifications, project approach, team experience, past performance, and price, with emphasis on quality and technical merit over lowest price alone. Contractual requirements include maintaining insurance, indemnification, adherence to procurement ethics, and a strict one-year warranty on tree survival and health. Inspection and acceptance occur onsite, with the City retaining final authority on quality and compliance. The contract is structured as an open-end agreement without guaranteed minimum quantities, allowing the City discretion to issue purchase orders and procure similar services elsewhere if needed. Proposal submissions are electronic only, due by January 13, 2026, and must follow a prescribed format addressing qualifications, approach, references, and pricing. The overall objective is to enhance the urban canopy through professionally executed, sustainable tree planting and maintenance practices that support environmental sustainability and community engagement within the City of Hollywood.