Commonwealthâs Attorneysâ Services CouncilTrial Advocacy ProgramJune 8â 13, 2025Scope of Services Required60 hotel rooms for the nights of June 8 â June 13, 2025, at or below state per diem rateDesignated conference registration site, to be supplied with 12 ft. registration table, ice water and glasses, 5 display easels, small waste basket and 2 chairs.Meeting room each day (including Friday morning, June 13, 2025) with ample space to provide seating for 60 classroom style with pads and pens for attendees. Five additional smaller meeting rooms June 8 â 13, 2025 (each to seat 15 in hollow square style) for breakout groups. Each room to have large easel with flip pad.Five additional smaller private spaces or meetings rooms June 10 - 13, 2025 for one-on-one interactions.A head table with microphones with wireless capabilities and/or cables to measure 6 feet in length with 3 chairs, along with room for a podium and PowerPoint/video viewing capabilities. A/V connections to include HDMI, VGA, and analog audio with connection to loudspeakers. Projector or Large screen that can be seen by all students shall be available at no extra charge.Five easels and five flip chart boards or dry erase boards with markers. One for each breakout room.A room suitable for after-hours Hospitality Suite each night â Guests to provide own food and beverages. Will need tables and chairs (60) glasses, bowls and bins for ice and ice 2 large trash cans. Ice water and drinking cups in conference rooms for all attendees.Coffee/tea and refreshment breaks throughout program, to be billed on a consumption basis.Breakfast buffet (price to be set at or below state per diem rate) to be served between 7:30 a.m. and 9:00 a.m. each morning, June 9- 13, 2025.Luncheon for 60 persons (price to be set at or below state per diem rate) for June 9 â 12, 2025. Welcome dinner at or below per diem June 8, 2025, for 60 attendees.Cloth table covers wherever tables are needed. Attendees to have tables large enough to place a binder and reading materials.Complimentary Access to audiovisual equipment if Agency is unable to provide own, including overhead digital projector, audio interface for computer audio with speakers, and microphones, at no extra charge.Materials: ⢠Easily accessible storage space for boxes of 60+ binders and additional materials is required. ⢠Acceptance of delivery and storage for up to 3 days of 1 pallet of boxes. ⢠Delivery of those boxes to registration site prior to 10:00 a.m. Sunday, June 8, 2025.⢠No box handling fee⢠Designated secured (locked) storage space from Sunday, June 8, 2025 through Friday morning, June 13, 2025. ⢠CASC to have access to storage space during event.Small Refrigerator in locked storage room if any attendees are breastfeeding. Complimentary Wi-Fi in Conference Room and Meeting spaces.Free parking sufficient to accommodate up to 60 attendees and staffWilliamsburg location convenient to the historic area, resort type amenities preferred.