Two (2) Year Contract for Preventative Maint. & Repairs of Elect. Switchgear & Related Equip. for Jefferson Parish Dept. of Water

The contract solicits bids for a two-year preventative maintenance and emergency repair service agreement for electrical switchgear and related equipment at Jefferson Parish Department of Water facilities, specifically the Eastbank and Westbank Water Plants in Louisiana. The scope encompasses comprehensive maintenance tasks including inspection, testing, thermographic evaluations, relay calibration, and emergency response, adhering to stringent safety protocols and national standards such as IEEE, NETA, NFPA, and OSHA. Contractors are expected to maintain 24/7 emergency response capability with a guaranteed response time of 90 minutes and provide detailed, licensed engineer-signed reports documenting all maintenance activities, test results, and recommendations. The work involves energized system interventions and requires adherence to local electrical codes and best practices. Bids must comply with detailed local provisions concerning insurance, bonding, and contract administration, including mandatory bid bonds at 5% of the bid value and performance/payment bonds for contracts exceeding $25,000. Insurance must meet established Jefferson Parish standards, with any exceptions requiring pre-bid approval. The contractor is liable for workmanship and material defects for one year and must maintain project documentation for three years post-completion. Administrative processes mandate electronic invoice submission via the Infor Supplier Portal starting July 2026, and bid submissions are restricted to a single PDF upload through the Jefferson Parish e-procurement system by June 4, 2026. The evaluation process emphasizes minimum compliance, with bids subject to rejection if administrative or certification requirements—such as campaign contribution disclosures, workers’ compensation affidavits, and technology compliance affidavits—are not satisfied. The Parish retains rights to delete contract items, request work-specific estimates before approval, and cancel the contract with 30 days’ notice. No formal federal FAR clauses are incorporated; instead, the agreement follows local Jefferson Parish procurement policies and standards. Pricing schedules appear as unit costs for labor categories and capped parts expenses, but no total contract value or award criteria such as Lowest Price Technically Acceptable or Best Value is explicitly stated.