Two Xerox High Speed Color / B&W Digital Imaging Systems Brand Name or Equal Basis

The Washington Headquarters Service, Acquisition and Procurement Office (WHS/A&PO) Department of Defense, 1155 Defense Pentagon, Washington, DC 20301-1155 is requesting a Open Market quote. The Government intends to purchase two Xerox High Speed Color/ B&W Digital Imaging Systems on a Brand name or equal basis with a 5 year maintenance agreement, for each. The associated North American Industrial Classification System (NAICS) code for this procurement is 423420 with a small business size standard of 100 employees. This is not a small business set-aside. The Government is requesting quotes concerning Trade Ins that will off set any portion of the price of this requirement. Please provide the trade in credit value in your quote. To schedule a site visit to view the trade in copiers the POC's are listed below. The contractor will ensure all cost associated with the transportation of the trade in copiers. 1. Quotes must be firm-fixed-priced, and include all quantities listed, all or none. **RFQ Close Date: 09 April 2009, 3pm EST** 2. The Government will evaluate quotes and make a selection based on the lowest priced, technically acceptable quotation meeting the specified salient characteristics. The offeror will include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. The Government is not responsible for locating or obtaining any information not identified in the offer as defined in FAR 52.211-6. 3. Submittals after the closing date and time of the RFQ will not be accepted 4. The point of contact (POC) for this request for quote is Rodney E. Brooks, Contract Specialist at rodney.brooks@whs.mil or 703.6964106 5. Offeror's shall include Tax Identification Number, CAGE code, Central Contractors Registration Number, DUNNS Number and applicable FSC Codes stated on their quotes. 6. The contractor shall: - Provide full service maintenance on all parts, labor and transportation costs associated with maintaining the equipment in good operating condition following commercial standards. Parts provided must be original manufacturer parts and supplies. This includes supplies, toner, drums, developer, and staples. Maintenance must include 40,000 black and white copies per month and 5,000 color copies per month. There shall be no copy overages charges. - Provide On-Site Field Maintenance. Defined as repair service at the designated equipment location. - Provide service from 8:30AM to 5:00PM, Monday through Friday, holidays excluded. A response time of four (4) business hours will be maintained at a minimum, with a performance goal of 2-hour response time. - Provide materials used in the services covered by this contract are furnished on an exchange basis. Replacement parts will be new or refurbished parts of comparable quality. - Contractor must meet the Pentagon basic security check. - Estimated Performance Period June 2009 thru May 2014 (subject to change) 1 base year with 4 one year options. - Estimated Award Date No later than 30 April 2009. 7. Specifications of copiers - 50 PPM Color and 75 PPM B/W - 200 or more sheet depleting automatic document feeder - Automatic reduction and enlargement to fit selected paper size - Automatic reduction and enlargement with auto center for selected paper size - 2-sided reproduction - Ability to lighten or darken copies - 50 sheet external (convenience) stapler - Document feeder with the ability to handle custom paper sizes up to 13x19 in - Three and two hole punching capabilities - Automatic stapling capabilities - Automatic paper selection - Invert image feature - Output copying capabilities to include: plain, transparencies, card stock, labels, bond - Finisher with various folding capabilities and booklet making capabilities - Large capacity paper trays with ability to hold at least 5000 sheets amongst them - Paper trays for various sized paper - Collating 8. Trade ins are located at the following address: WHS/ITMD Warehouse 5775 General Washington Drive Springfield, VA POC: Layla Abney 703-604-1511 1. Xerox DC440 s/n: NG4004275 2. Panasonic DP-3000 s/n: EBGOAW00146 3. Konica 7045 s/n: 55YE07841 4. Panasonic FP-605 s/n: HAU24H00187 5. Panasonic DP6020 s/n:1CGLT00008 Trade-in is located at the following address: Crystal Gateway #1 1235 S. Clark St, Suite 210 Arlington, VA 22202 POC: Jennifer Campbell or Craig Martin 703-601-4300 1. Xerox DC460 s/n: NE8025855