UNIPOC Management System for Red Lake Hospital

This contract is a sole-source, firm-fixed-price acquisition for the UNIPOC Point of Care Management System to be deployed at Red Lake Hospital in Minnesota, managed by the Bemidji Area Indian Health Service under the Department of Health and Human Services. The procurement is exclusively reserved for Indian Economic Enterprises (IEE) as defined under the Buy Indian Act, requiring offerors to be at least 51% owned by a federally recognized Indian tribe or individual, with mandatory submission of the IHS IEE Representation Form and SAM registration including a valid UEI. The base performance period runs from September 1, 2026, to August 31, 2027, with four one-year option periods extending potential contract duration through August 31, 2031, all subject to government exercise of options with at least 60 days advance notice. The award is justified on technical exclusivity grounds, as the UNIPOC system is the only solution that interoperates with existing RPMS and Reflections EHR platforms and meets non-negotiable regulatory requirements including CLIA, The Joint Commission, HIPAA, and Section 508 accessibility standards. All deliverables must be installed and accepted at the Red Lake Hospital site under FOB Destination terms, with expectations for 95% system uptime, 2-hour technical response times, and 24-hour on-site support for critical failures. The contractor is responsible for full lifecycle management including equipment installation, training, preventive maintenance, software updates at no additional cost, and replacement of defective hardware. Invoicing is strictly required through the Treasury’s Invoice Processing Platform (IPP), and compliance with data security protocols such as VPN usage and adherence to 42 CFR Part 2 is mandatory. While pricing details are not specified in the bid schedule, the contract demands complete documentation of calibration, quality control, training, and competency records. Proposals are due by August 12, 2026, at 2:00 p.m. Central Time, and failure to meet IEE certification requirements or provide accurate representations may result in criminal penalties under 18 U.S.C. § 1001 and the False Claims Act.