University of Alberta - Request for Proposal - Museum Collections Management Software Solution

The University of Alberta is seeking proposals from qualified solution providers with proven expertise in cloud-based Museum Collections Management Systems, including licensing, implementation, and migration services. The project aims to transition the university’s collections through a phased approach over two to three years, with a total budget cap of $930,000 CAD covering both one-time and recurring costs for the initial three-year term. The contract may be extended up to four additional three-year periods, contingent upon mutual agreement between the parties. Proposals must demonstrate relevant experience and technical capability to deliver a scalable, secure, and compliant digital platform tailored to museum collections needs. The solicitation, identified as AB-2026-04010, was posted on May 26, 2026, with responses due by June 23, 2026. The request falls under NAICS code 518210 and is managed by the University of Alberta through its contracting authority, Juliette McDonald. All work is to be performed in Alberta, Canada, and interested parties must submit their proposals via the official Canadian procurement portal. The contract will be awarded based on technical merit, cost efficiency, and demonstrated experience in successfully delivering similar cloud-based collections management solutions for cultural institutions.