UPS System Maintenance

The contract for UPS System Maintenance under solicitation number 1232SA26Q0411 is a firm-fixed price requirements contract with a one-year base period and four optional one-year extension periods, for a potential total duration of five years. Services are to be performed exclusively at the National Bio and Agro-Defense Facility in Manhattan, Kansas, and encompass comprehensive preventative maintenance, inspections, repairs, and replacements for Rectifier/Charger, Battery, and Uninterruptible Power Supply systems. The work must strictly adhere to manufacturer specifications, electrical safety codes, Section 508 accessibility standards, and facility security protocols, with all replacement parts required to be new and compatible. Performance is measured by strict acceptance criteria including a 98% acceptable quality level for preventative maintenance, a two-hour response and six-hour on-site arrival for emergencies, and mandatory daily reporting. The contract includes specific optional line items for battery and capacitor replacements across multiple UPS models, and pricing is to be submitted in whole dollars with no cents allowed, though no contract value is disclosed due to unpopulated pricing fields. The solicitation mandates a total small business set-aside, requiring compliance with multiple FAR clauses including small business subcontracting plans, Buy American provisions, equal opportunity for veterans and workers with disabilities, and privacy training. Offerors must complete SAM registration and provide their UEI number, and all personnel requiring access to the facility must pass a Tier 2 background investigation and be escorted on-site. Key personnel must include a Contract Manager and Alternate available during regular business hours, both with full authority, and must be factory-authorized technicians whose qualifications and case studies are submitted in the proposal. Proposals must be submitted via email by May 20, 2026, and include a detailed cost proposal, key personnel resumes, an emergency contact list, and a coordination plan, with mandatory attendance at a site visit by April 28, 2026. Invoicing must occur via the Invoice Processing Platform (IPP), and the government retains full inspection and acceptance authority at the delivery site. The award will be made based on the greatest overall benefit, emphasizing technical acceptability with mandatory site visit attendance, past performance risk assessment, and balanced pricing, using a trade-off process rather than lowest price technically acceptable. The contract incorporates stringent contractual clauses related to anti-discrimination compliance under AGAR 452.203-70, trafficking in persons prohibitions, and full flow-down obligations to subcontractors, with non-com