URINALYSIS AND BODY FLUID ANALYTICAL SYSTEM

The Regional Health Contracting Office-Central, JBSA FT Sam Houston, Texas is issuing this sources sought as a means of conducting market research to identify parties that have an interest in and the resources to support a requirement for URINALYSIS AND BODY FLUID ANALYTICAL SYSTEM at Weed Army Community Hospital, Fort Irwin, CA 92310. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 334516. This will be for a Base and Three (3) option years starting October 1, 2021 to September 30, 2025. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. If your organization has the capacity and authority to provide the following: 1. This contract will be a cost per test contract. 2. Contract will consist of a base year plus up to four renewable option years. 3. Contract may be cancelled by either party by giving the other party a thirty day notice. SYSTEM CAPABILITIES 4. The system is capable of analyzing body fluids such as urine, peritoneal fluid, synovial fluid, and spinal fluid if the spinal fluid has sufficient particles. 5. The system will be one single system maintained by a single vendor. 6. The system should operate off of 110 or 220 current at 50?60 hertz. 7. Calibration should hold for at least three months once the system is calibrated. 8. Any waste must comply with California and any federal waste standards. Ideally, the waste will be capable of being emptied into the hospital's waste water drainage system. If these requirements cannot be met then the vendor must pick up and dispose of any waste not meeting these standards. SYSTEM COMPONENTS 9. Vendor will provide the analytical system, keyboard, printers, scanners, uninterrupted power system, and any other peripherals, hardware, or software to keep the system operational at all times. ANALYSIS OF SAMPLES 10. Fully automated from the time a sample is loaded until analysis is complete. 11. Can perform the chemistry tests on a dipstick and perform a microscopic urinalysis as well with all transitioning of the sample to take place in or on the system. (No manual handling of the sample by the operator to transition from one to the other). 12. Chemistry testing for urine must consist of at least the following tests: Leukocyte Esterase, Nitrate, Protein, pH, Blood, Specific Gravity, Ketones, and Glucose. NOTE: These tests are frequently done on what is called a - dipstick, on which the testing reagents are affixed. If the vendor's dipstick includes additional tests then that is acceptable. 13. Particle or microscopic testing for urine and most other body fluids will consist of a minimum of white blood cells, red blood cells, hyaline casts, epithelial cells, and bacteria. Any particles for which the analyzer is unsure will show on a screen. The unknown particles can then be examined by an operator and categorized as required by the operator. REAGENTS, CONTROLS, CALIBRATORS, AND OTHER CONSUMMABLES REQUIRED FOR ANALYSIS 14. Vendor will provide necessary reagents, controls, calibrators, and other consumables (other than the vacutainer blood collection tubes) required to perform analysis, plus up to an additional ten percent for wastage. 15. To help the vendor and government keep costs at a minimum, vendor will provide the government with a list of all reagents, controls, calibrators, and other consumables required and the government will phone in an order for these supplies as needed. COMPUTER LINKS 16. The system must interface and be compatible with the Cerner Corporation's MHSGenesis computer system to include reading the MHSGenesis barcode and inputting results into MHSGenesis system. MAINTENANCE 17. Government personnel will perform daily, weekly, monthly, quarterly, and other periodic maintenance as defined by the vendor for users of this analytical system. 18. The vendor will provide a 7/24 hotline for service and maintenance problems that are beyond routine maintenance. 19. The vendor will provide a service contract consisting of a trained field representative who can be onsite within 24 hours to fix a service problem for any service issues beyond the capability of an operator. 20. Vendor will provide all replacement parts, transportation, and other expenses, to keep the instrument running under the service contract. NUMBER OF SAMPLES TO BE ANALYZED 21. It is anticipated that the government will perform 100 samples per month, plus or minus twenty percent, consisting of one or more of the four tests listed above (PT/INR, PTT, Fibrinogen, D?Dimer) with the majority of those tests being the PT/INR and the PTT. TRAINING 22. The Vendor will provide user training. 23. Vendor, at their discretion, may opt to provide one or more trainers at Fort Irwin for at least one week to train the users of the system. Or, alternatively, the Vendor may opt to provide training to two operators of the system at Vendor's training facility, cost of the training to be borne by the Vendor. PRICE VARIATION DUE TO INFLATION OR OTHER REASONS 24. Due to the length of the contract, vendor may increase prices up to 3% when renewable option years are exercised. 25. The Government has the right to adjust quantities of tests provided when exercising option years. Vendor will then have the right to adjust prices accordingly. 26. Any price increase above 3%, or an increase during periods other than when the option year renewal is exercised will require re?negotiation. 27. The Government has the right to adjust quantities of tests provided when exercising option years. Vendor will then have the right to adjust prices accordingly. 28. Any increase above 3% or an increase during periods other than when the option year renewal is exercised will require re?negotiation. The government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Submission Instructions: Interested parties who consider themselves qualified to deliver the above-listed supplies are invited to submit a response to this Sources Sought Notice by 4:00 p.m. CST, August 26, 2021. All responses under this Sources Sought Notice must be emailed to veronica.m.brooks2.civ@mail.mil. If you have any questions concerning please contact the Contract Specialist, Ms. Veronica Brooks at veronica.m.brooks2.civ@mail.mil