US Mission Japan Local Guard Services

The U.S. Department of State is seeking qualified contractors to provide local guard services for the U.S. Mission in Tokyo, Japan, under solicitation number 19AQMM26R0314, with a NAICS code of 561612. This requirement is for a base year and four one-year options, exercisable at the government’s sole discretion, with performance beginning upon a Notice-to-Proceed and a transition period not exceeding 90 calendar days. All personnel, regardless of nationality, must undergo both contractor-conducted and U.S. government background investigations to establish suitability for employment. Access to the solicitation is restricted and requires completion and return of a Restricted Access Request to the designated point of contact. The contractor must provide organized, well-trained security personnel to protect human life, control access to U.S. facilities, maintain order, and deter threats under Chief of Mission authority, including roving patrols, CCTV and Central Alarm Monitoring System operation, and responses to intruder alerts. Key deliverables include General and Post Orders as detailed in Exhibit B, a comprehensive and COR-approved training program covering firearms qualification, annual refresher training, GEMS, explosive detection, x-ray, and safe driving, along with documented training records. All guard personnel must comply with strict grooming standards, including prohibitions on visible tattoos, branding, scarification, or non-medical implants on the head, face, or neck while in uniform. The contractor is responsible for providing all necessary equipment listed in Exhibit D, obtaining and paying for all required host country licenses and permits, and maintaining strict accountability for government-issued identity cards, immediately reporting any loss or theft. The contractor must deploy a Guard Electronic Monitoring System (GEMS) to ensure compliance with inspection requirements and quality control, conducting daily supervision of all posts—twice during daylight and three times at night—to verify staffing, equipment functionality, familiarity with orders, and accurate log maintenance. Personnel may only exercise detention or arrest powers as defined by Japanese law as private citizens. The solicitation posting on SAM.gov triggers a thirty-day window for proposal submission, and all required exhibits, including Exhibit M, Exhibit S, and the EPA Worksheet, must be submitted in Excel format with formulas intact and any changes clearly marked in red font. The contract includes FAR clauses for continuity of services and government property, with cost reimbursement terms applicable. The government reserves the right to deny access to any individual and may terminate the contract if the contractor fails to obtain all required host country licenses within thirty days of award