US Mission Japan Local Guard Services

The U.S. Department of State is seeking qualified contractors to provide local guard services in support of the U.S. Mission in Tokyo, Japan, under solicitation number 19AQMM26R0314, which is classified as a sources-sought action under NAICS code 561612. The requirement calls for the contractor to establish and manage a comprehensive security force capable of protecting U.S. personnel, dependents, and property, deterring terrorist threats, and preventing unauthorized access to mission facilities. The contractor must supply fully trained, vetted personnel who will conduct roving foot patrols, operate CCTV and GEMS systems, respond to intruder alerts, and maintain strict adherence to General Orders and Post Orders as specified in the Performance Work Statement. All employees, regardless of nationality, are subject to background investigations conducted by both the contractor and the U.S. Government, and must receive formal approval from the Contracting Officer’s Representative prior to reporting for duty. The contract includes a one-year base period with four optional one-year extensions, to be exercised at the government’s sole discretion, with full performance beginning upon receipt of a Notice-to-Proceed and a transition period not exceeding 90 calendar days. Contractor personnel must comply with rigorous standards including strict grooming policies that prohibit visible tattoos, branding, scarification, or non-medical implants on the head, face, or neck while in uniform, as well as adherence to host country laws regarding arrest authority, which is limited to that of a private citizen. The contractor is responsible for acquiring all necessary licenses, permits, and bonds under Japanese law within 30 days of contract award, or risk termination. Equipment requirements are detailed in Exhibits D and E, which specify firearms, ammunition, and other gear to be provided by the contractor and the government, respectively, while training requirements encompass basic security training, firearms qualification, annual refresher courses, GEMS operation, explosive detection, x-ray screening, and safe-driving instruction, all of which must be documented and approved by the COR. The contractor must also maintain comprehensive training records and conduct twice-daily and three-times-nightly site inspections to ensure posts are properly manned, equipped, and compliant with orders. Submission of proposals must occur through SAM.gov, with required documents including updated Exhibits M and S and an EPA Worksheet submitted in Excel format with all formulas intact and changes highlighted in red text. Access to solicitation materials requires completion of a restricted access request, and the offeror deadline is July 8, 2