USAFA Cadet Flight, Officer Flight, and Service Caps

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written (formal) solicitation will not be issued. This solicitation is issued as a Request for Quotation, (RFQ), solicitation number FA7000-12-T-0024, in accordance with FAR Parts 12 & 13. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-55 effective 03 Jan 2012. The North American Industry Classification System Code (NAICS) is 315991 and the business size standard is 500. This is a 100% total small business set-aside. All responsible sources may submit a quote, which if received timely, will be considered by the 10th Contracting Division, USAF Academy (USAFA). Please read and comply with all requirements for submitting a quote. Failure to comply with all instructions contained within this combined synopsis/solicitation could result in the quote being ineligible for award. It is the Offeror's responsibility to ensure their quote meets all the requirements identified herein. Buy American Act and certification of compliance is required and must be submitted with quote (see DFARS clause 252.225-7001) Item No. Description Quantity Unit Price Extended Price (0001) Men's Cadet Flight Caps: 1,110 EA tiny_mce_marker_______ tiny_mce_marker_________ IAW Mil-C-3261F(USAF), dated 22 Sept 1989 (See Attachment 1) and USAFA Letter of Exception (LOE), dated 7 Sept 2011( See Attachment 2). Government Furnished Material (GFM): Cloth, Wool, Elastique Blue. Allowance of 2 yards per dozen. See below for sizes and quantities. REQ# STOCK# SIZE QTY 0001 8415L9031967000 6-3/8 10 0002 8415L9031977000 6-1/2 10 0003 8415L9031997000 6-3/4 30 0004 8415L9032007000 6-7/8 40 0005 8415L9032017000 7 30 0006 8415L9032027000 7-1/8 100 0007 8415L9032037000 7-1/4 500 0008 8415L9032047000 7-3/8 100 0009 8415L9032057000 7-1/2 100 0010 8415L9032067000 7-5/8 100 0011 8415L9032077000 7-3/4 50 0012 8415L9032087000 7-7/8 30 0013 8415L9032088000 8 10 TOTAL 1,110 REQUEST 2 CAPS EACH PER BOX WITH A BAR CODE LABEL Bar Code Label Requirement: A bar code label containing a 10ABW/LGLC approved stock number, brief description, and size must be placed on each individually packaged cap, to each box and shipping container. See Attachment 11 for a bar code example. Item No. Description Quantity Unit Price Extended Price (0002) Women's Cadet Flight Caps: 100 EA tiny_mce_marker_______ tiny_mce_marker_________ IAW Mil-C-44130C(GL), dated 11 January 1991 (See Attachment 3) and USAFA Letter of Exception (LOE), dated 6 Sept 2011( See Attachment 4). Government Furnished Material (GFM): Cloth, Wool, Elastique Blue. Allowance of 2 yards per dozen. See below for sizes and quantities. REQ# STOCK# SIZE QTY 0014 8415L9018627000 21 10 0015 8415L9018637000 21-1/2 20 0016 8415L9018647000 22 30 0017 8415L9018657000 22-1/2 40 TOTAL 100 REQUEST 2 CAPS EACH PER BOX WITH A BAR CODE LABEL Bar Code Label Requirement: A bar code label containing a 10ABW/LGLC approved stock number, brief description, and size must be placed on each individually packaged cap, to each box and shipping container. See Attachment 11 for a bar code example. Item No. Description Quantity Unit Price Extended Price (0003) Men's Officer Flight Caps: 680 EA tiny_mce_marker_______ tiny_mce_marker_________ IAW Mil-C-3261F(USAF), dated 22 Sept 1989 (See Attachment 1) and USAFA Letter of Exception (LOE), dated 8 Sept 2011( See Attachment 5). See below for sizes and quantities. Requires Wright Patterson Certification (see information below regarding certification). REQ# STOCK# SIZE QTY 0001 8405L9036577000 7 20 0002 8405L9036597000 7-1/4 30 0003 8405L9036607000 7-3/8 180 0004 8405L9036617000 7-1/2 200 0005 8405L9036627000 7-5/8 160 0006 8405L9036647000 7-7/8 30 0007 8405L9036637000 7-3/4 60 TOTAL 680 REQUEST 2 CAPS EACH PER BOX WITH A BAR CODE LABEL Bar Code Label Requirement: A bar code label containing a 10ABW/LGLC approved stock number, brief description, and size must be placed on each individually packaged cap, to each box and shipping container. See Attachment 11 for a bar code example. Item No. Description Quantity Unit Price Extended Price (0004) Women's Officer Flight Caps: 216 EA tiny_mce_marker_______ tiny_mce_marker_________ IAW Mil-C-44130C)(GL), dated 11 Jan 1991 (See Attachment 3) and USAFA Letter of Exception (LOE), dated 9 Sept 2011( See Attachment 6). See below for sizes and quantities. Requires Wright Patterson Certification (see information below regarding certification). REQ# STOCK# SIZE QTY 0008 8410L9098047000 21-1/2 10 0009 8410L9098057000 22 60 0010 8410L9098067000 22-1/2 60 0011 8410L9098077000 23 60 0012 8410L9098087000 23-1/2 20 0013 8410L9098097000 24 6 TOTAL 216 REQUEST 2 CAPS EACH PER BOX WITH A BAR CODE LABEL Bar Code Label Requirement: A bar code label containing a 10ABW/LGLC approved stock number, brief description, and size must be placed on each individually packaged cap, to each box and shipping container. See Attachment 11 for a bar code example. Those contractors who are interested in this acquisition must get certified through Department of the Air Force, Human Systems Center Clothing Division located at Wright Patterson Air Force Base, OH 45533-7009 for the Men's and Women's Officer Garrison (Flight) Caps IAW MIL-C-3261F dated 22 September 1989, and MIL-C-44130C (GL) dated 11 January 1991. Interested contractors not certified may obtain information on certification approval from ASC/WNUV-TAC, Bldg 63, 1901 Tenth Street, WPAFB, OH 45433-7605, Attn: Gina Rice. Her extension is 937-255-6073, or e-mail gina.rice@wpafb.af.mil or the alternate point of contact, Deb Klensch, extension 937-255-4915, or e-mail deb.klensch@wpafb.af.mil. Item No. Description Quantity Unit Price Extended Price (0005) Men's Service Caps: 1,297 EA tiny_mce_marker_______ tiny_mce_marker_________ IAW USAFA CU 400-07 dated 27 April 2010 (See Attachment 7) and USAFA Letter of Exception (LOE), dated 28 July 2011( See Attachment 8). Government Furnished Material (GFM): Cloth, Wool, Elastique Blue. Allowance of 2 yards per dozen. See below for sizes and quantities. REQ# STOCK# SIZE QTY 0001 8405L9025887000 6-3/4 40 0002 8405L9025857000 6-3/8 3 0003 8405L9025877000 6-5/8 4 0004 8405L9025897000 6-7/8 120 0005 8405L9025907000 7 200 0006 8405L9025917000 7-1/8 220 0007 8405L9025927000 7-1/4 360 0008 8405L9025937000 7-3/8 200 0009 8405L9025947000 7-1/2 120 0010 8405L9025967000 7-3/4 30 TOTAL 1,297 REQUEST 2 CAPS EACH PER BOX WITH A BAR CODE LABEL Bar Code Label Requirement: A bar code label containing a 10ABW/LGLC approved stock number, brief description, and size must be placed on each individually packaged cap, to each box and shipping container. See Attachment 11 for a bar code example. Item No. Description Quantity Unit Price Extended Price (0006) Women's Service Caps: 440 EA tiny_mce_marker_______ tiny_mce_marker_______ IAW USAFA CU 2090-05 dated 27 April 2010 (See Attachment 9) and USAFA Letter of Exception (LOE), dated 28 July 2011( See Attachment 10). Government Furnished Material (GFM): Cloth, Wool, Elastique Blue. Allowance of 2 yards per dozen. See below for sizes and quantities. REQ# STOCK# SIZE QTY 0017 8410L9021827000 21 50 0018 8410L9021837000 21-1/2 140 0019 8410L9021847000 22 100 0020 8410L9021857000 22-1/2 100 0021 8410L9021867000 23 30 0022 8410L9021877000 23-1/2 20 TOTAL 440 REQUEST 2 CAPS EACH PER BOX WITH A BAR CODE LABEL Bar Code Label Requirement: A bar code label containing a 10ABW/LGLC approved stock number, brief description, and size must be placed on each individually packaged cap, to each box and shipping container. See Attachment 11 for a bar code example. TOTAL PRICE : $ _________________ The following Federal Acquisition (FAR) clauses apply to this combined synopsis/solicitation and offerors must comply with all instructions contained in FAR 52.212-1, Instructions to Offerors--Commercial Items, addenda applies: The contractor shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, telephone number of the offeror, unit price, extended price, past performance, any discount terms, delivery terms, cage code, DUNS number, tax identification number, size of business and acknowledgement of solicitation amendments if required. Quotes and past performance information must be received no later than 10:00 am Mountain Standard Time (MST), 19 January 2012 at the 10 CONS/LGCB, 8110 Industrial Drive, Suite 200, USAF Academy, CO 80840-2315. Please submit quotes by e-mail to Rachell Monteleone at rachell.monteleone@usafa.af.mil, 719-333-8269. In my absence, please contact Diana Myles-South, Contracting Officer, (719) 333-8650 or email to Diana.Myles-South@usafa.af.mil. Addenda to FAR 52.212-1, PROPOSAL PREPARATION INSTRUCTIONS: a. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) separate parts; Part I - Price Proposal and Part II - Past Performance Information. b. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price c. All quotes will be ranked by price. d. If the lowest priced evaluated offer is judged to have a "Substantial Confidence" performance rating, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further considered of any other offerors. e. All vendors must provide certification number for Officer Flight Caps with their quote. If certification number is not provided, their quote will not be considered. f. Specific Instructions: 1. PART I - PRICE PROPOSAL - Submit on company letter the unit price for each line item to include extended price with an overall total price. The extended amount must equal the whole dollar unit price multiplied by the number of units. a. The provision at FAR 52.212-3, Offeror Representations and Certifications - commercial Items and its Alternate I must be completed. Offerors are highly encouraged to complete all representations and certifications electronically on line at: (http://orca.bpn.gov/publicsearch.aspx). If not completed on-line, 52.212-3 (Attachment 13) and its Alt I (Attachment 14) shall be completed in hard copy and submitted with quote. b. The provision at DFARS 252.225-7000, Buy American Act-Balance of Payments Program Certificate (attachment 8), must be completed, signed and returned with quote (see Attachment 15). The certificate can also be obtained at hptt://farsite.hill.af.mil/). In accordance with FAR 52.212-4(t), Central Contractor Registration (CCR) contractors must be registered with CCR to conduct business with the Department of Defense. No purchase order can be awarded to any company without this registration (www.ccr.gov). c. Past Performance Questionnaires. Offeror shall send the attached "Past and Present Performance Questionnaire" (Attachment 12) to their references to fill-out. Completed performance surveys are not to be reviewed by the offeror. ONCE THE SURVEY IS COMPLETED, IT IS CONSIDERED FOR OFFICIAL USE ONLY, and is only reviewed by Government personnel directly involved in the evaluation process for this acquisition. The references should be companies who have worked with the offeror within the past three years. It is the contractor's responsibility to ensure their references submit timely questionnaires in accordance with the solicitation. References shall submit completed questionaires through e-mail to Rachell Monteleone, Contract Specialist rachell.monteleone@usafa.af.mil or Diana Myles-South, Contracting Officer, diana.myles-south@usafa.af.mil by 19 January 2011, 10:00AM MST. d. Provide a written statement that the offeror's proposal incorporates all amendments to the solicitation (if applicable). e. Prices quotes must be Firm-Fixed Price to include shipping and handling charges based on F.O.B. Destination. Quotes received with FOB: Other than Destination will not be considered. Delivery is required no later than 16 April 2012. ADDRESS: Cadet Store Officer - FX7000 Mitchell Hall Annex, Bldg 2351 USAF Academy, CO 80840 United States 719-333-3017 2. PART II- PAST PERFORMANCE INFORMATION - Present and Past Performance information will be used to determine acceptable performance of the services proposed. Only references for same or similar type contracts are desired. Submit an original copy. a. Quality and Satisfaction Rating for Contracts Completed in the Past Three Years: Provide information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc. b. Past Performance Information: The government will evaluate the quality and extent of an offeror's performance deemed relevant to the requirements of this solicitation. The government will use information submitted by the offeror and other sources such as other Federal government offices and commercial sources, to assess performance. Provide a list of no more than five (5) references of the most relevant contracts performed for commercial customers, Federal agencies, or other military organizations that have used, or are currently using the same or similar service proposed for this contract. Relevancy is defined as: Relevant - Present/Past performance effort involved much of the same or similar manufacturing of flight caps, service caps, parade caps, officer flight caps or similar in type as defined in the specifications with the same or similar scope, magnitude, and complexity this solicitation requires. Somewhat Relevant - Present/Past performance effort involved some of the same or similar manufacturing of flight caps, service caps, parade caps, officer flight caps or similar in type as defined in the specifications with the same or similar scope, magnitude, and complexity this solicitation requires. Not Relevant - Present/Past performance effort did not involve any of the magnitude of effort and complexities this solicitation requires. If a teaming arrangement is contemplated, identify the work the subcontractor will be performing if you are relying on the subcontractor's past performance. c. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor's consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor. The evaluation of past performance information will take into account past performance information regarding key personnel who have relevant experience or subcontractors that will perform major critical aspects of the requirement when such information is relevant to the instant acquisition. Contracts older than three years will not be considered. Furnish the following information for each reference: (i) Company/Division name (ii) Services provided (iii) Contracting Agency/Customer (iv) Contract Number (v) Contract Dollar Value (vi) Period of Performance (vii) Verified up-to-date name, address, email address, FAX and telephone number(s) for each company Point of Contact. (viii) Comments regarding compliance with contract terms and conditions (ix) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions. d. Contracts provided must be recent, meaning services performed or completed in the past three years. The provision at FAR 52.212-2, Evaluation--Commercial Items apply to this acquisition: 52.212-2 Evaluation-Commercial Items (Jan 1999) a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factor shall be used to evaluate offers: i. Past Performance ii. Price Paragraphs b and c are not applicable as shown below: b. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). c. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) ADDENDUM TO 52.212-2 -- Evaluation -- Commercial Items (Jan 1999). BASIS FOR CONTRACT AWARD: This is a competitive best value source selection in accordance with FAR Parts 12 and 13 in which competing offerors' past performance history will be evaluated on a basis significantly more important than cost or price considerations. By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions to Offerors, the offeror accedes to all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors. All offerors will be treated equally except for their prices and performance records. This award will result in a Firm-fixed price purchase order and all such offers shall be treated equally except for their prices and performance records. The evaluation process shall proceed as follows: a. Price Evaluation. Initially, offers shall be ranked according to price. An offeror's proposed prices will be determined by multiplying the quantity by the contractor's proposed unit price to confirm the extended amount for each contract line item (CLIN). The price evaluation will document the reasonableness and affordability of the proposed total evaluated price. b. Using questionnaires, the contracting officer shall seek relevant performance information based on (1) the past and present efforts provided by the offeror and (2) data independently obtained from other government and commercial sources. Relevant performance includes performances of efforts involving manufacturing of flight caps, service caps, parade caps, officer flight caps or similar in type as defined in the specifications with the same or similar scope, magnitude, and complexity this solicitation requires. The government reserves the right to seek information on higher priced offerors if none of the lower priced offerors receives a "Substantial Confidence" performance assessment rating. The purpose of the past performance evaluation is to allow the government to assess the offeror's ability to perform the effort described in the solicitation, based on the offeror's demonstrated present and past performance. c. The assessment process will result in an overall performance confidence assessment rating of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence or Unknown Confidence as defined in AFFARS Mandatory Procedures 5315.3, Table 3 and shown below. Offerors with no relevant or recent past or present performance history shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably. Confidence ratings are defined as follows: SUBSTANTIAL CONFIDENCE: Based on the offeror's performance record, the government has a high expectation that the offeror will successfully perform the required effort. SATISFACTORY CONFIDENCE: Based on the offeror's performance record, the government has an expectation that the offeror will successfully perform the required effort. LIMITIED CONFIDENCE: Based on the offeror's performance record, the government has a low expectation that the offeror will successfully perform the required effort. NO CONFIDENCE: Based on the offeror's performance record, the government has no expectation that the offeror will be able to successfully perform the required effort. UNKNOWN CONFIDENCE: No performance record is identifiable or the offeror's performance record is limited that no confidence assessment rating can be reasonably assigned. d. Past performance regarding predecessor companies, key personnel who have relevant experience or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information from the principal offeror. Offerors with no relevant past or present performance history or the offeror's performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably. If the prime contractor has no past performance and is relying on their subcontractor's past performance, the prime contractor will be assessed an unknown confidence rating and, depending on the past performance information on the subcontractor, their past performance will be assessed as defined in AFFARS Mandatory Procedures 5315.3, Table 3 (shown above) and then the two ratings will be combined. e. A relevancy determination of the offeror's present and past performance, including joint ventures, subcontractors and/or teaming partners will be made. In determining relevance for individual contract, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. Relevance will be assessed for contracts that are most similar to the effort, or portion of the effort, for which that contractor is being proposed, and may contribute to an overall higher relevancy determination for the offeror. The Government is not bound by the offeror's opinion of relevance. The following relevancy definitions are: Relevant - Present/Past performance effort involved much of the same or similar manufacturing of flight caps, service caps, parade caps, officer flight caps or similar in type as defined in the specifications with the same or similar scope, magnitude, and complexity this solicitation requires. Somewhat Relevant - Present/Past performance effort involved some of the same or similar manufacturing of flight caps, service caps, parade caps, officer flight caps or similar in type as defined in the specifications with the same or similar scope, magnitude, and complexity this solicitation requires. Not Relevant - Present/Past performance effort did not involve any of the magnitude of effort and complexities this solicitation requires. f. In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. g. If the lowest priced evaluated offer is judged to have a "Substantial Confidence" performance rating that offer represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers. h. If the lowest priced offeror is not judged to have a "Substantial Confidence" performance assessment, the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is judged to have a "Substantial Confidence" performance assessment or until all offerors are evaluated. In that event, the Source Selection Authority shall make an integrated assessment best value award decision. i. Offerors are cautioned to submit sufficient information and in the format specified in the proposals preparation instructions. Offerors may be asked to clarify certain aspects of their proposal or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors would not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision. (End of Addendum) ADDENDUM TO 52.212-4 1. BAR CODE LABELS A) An adhesive label of regular commercial quality, reflecting the Cadet Issue Division stock number, size and a brief description, compatible with the Government's UPC Code 39 system, shall be affixed to each package and on each shipping carton of two (2) each. If it should become necessary to mix sizes within the shipping carton, barcode labels for each size shall be affixed to that shipping carton. The barcode labels shall all be placed in the same place on each box, without exception. B) A sample bar code label for each type of garment shall be submitted for Contracting Officer for approval within ten calendar days after contract award. Submittals shall be made to: CONTRACTING OFFICER 10 CONS/LGCB 8110 INDUSTRIAL DRIVE., STE 200 USAF ACADEMY, CO 80840-2315 C) See Attachment 11 for sample bar code 39 labels. 2. EXPLANATORY NOTE- PACKAGING AND MARKING Unit pack of two (2) each per box, 24/48 each per carton for the service, cadet, and officer caps. B) Shipping carton(s) shall be marked to indicate the contract number, stock number, quantity, commodity nomenclature and name of contractor. Additionally, carton(s) shall be "MARKED FOR FX7000." C) Packaging and marking shall be in accordance with USAFA Specifications as described on page 35, paragraph 5, 5.2.1 "Packaging" and 5.2.2. "Packing" of both USAFA Specifications: 1) CU 400-07, entitled "Cadet Flight Cap, women's, MIL-C44130C, dated 11 Jan 1991 & USAFA LOE and 2) CU 427-06, dtd 09 Dec 2004 & USAFA LOE, Cadet Flight Cap, Men's 3. EXPLANATORY NOTE- PROVISIONS RELATING TO MATERIAL FOR BOTH CAPS TO BE FURNISHED BY THE GOVERNMENT (a) Material to be made available by the Government. 1) The government will make available to the contractor, for use in connection with and under the terms of this contract, the Government Furnished Material (GFM) described below. The contractor shall use the material in the furnishing of the Cadet Flight Caps and Service Caps. The government will be the sole source of supply of the fabric listed below and only the fabric obtained from the government for Contract Line Items (CLIN's) 0001, 0002, 0005, and 0006 under this contract shall be used in the performance of this contract. Price for cloth is based on gross yardage with no allowance for imperfections. Any changes in the price of cloth will be modified at time of each option renewal, if exercised. Type of Material Unit Price Per Yard Shipping Location Wool, Elastique, Sponged $24.60 Defense Supply Center Philadelphia (DSCP) (2) The government will furnish the contractor the following amount of basic fabric for each garment ordered. Delivery will be made to the contractor's plant of manufacture within 30 days after contractor's award. Item No. Type of Fabric Allowance Per Garment 0001 Wool, Elastique, Sponged 1.7 yards 0002 Wool, Elastique, Sponged 1.7 yards (3) The government reserves the right to make available not more than 10% of the GFM in short pieces. The contractor shall cut and use the short pieces furnished and/or generated and not retain them for return to the government at completion of the contract. Only the types of materials listed above will be made available to the contractor by the government. The contractor shall furnish all other types of materials in the performance of this contract. (4) The contractor shall maintain adequate property control records in accordance with sound industrial practice and shall make such records available to the government inspection at all reasonable times. The contractor shall return all GFM not consumed in production to the U.S. Air Force Academy along with, or prior to, final delivery, or as directed by the Contracting Officer. (5) All amount of GFM consumed in excess of the allowance per garment will be charged to the contractor at the per yard cost rate shown at (a)(1). (b) Irreparable Rejects. The contractor agrees to purchase any or all irreparable rejects when notified in writing by the Contracting Officer, or his/her duly authorized representative, at the per yard rate for that particular garment as shown at (a)(1) above. The contractor shall remove or obliterate all labels referring in any way to the government, all other identification and all military insignia and ornamentation. (c) Purpose of GFM: The contractor warrants that any fabric obtained from the government is required for use in connection with the garments to be furnished under this contract. (d) Responsibility for GFM: The contractor assumes the risk of, and is responsible for, any loss or damage to GFM regardless of the cause, from the time the fabric is delivered to the contractor to the time it is returned to the government. It shall be the contractor's responsibility to obtain such insurance, as he/she may deem necessary, at his/her own expense. (e) Deficiency or Delay in Furnishing GFM: The delivery or performance dates for the supplies to be furnished by the contractor under this contract are based upon the expectation that the GFM will be available for delivery to the contractor within the specified time. In the event the GFM is not available for delivery to the contractor by such time, the Contracting Officer will, if requested by the contractor, make a determination of the delay. (1) In the event the contractor believes that damages or defective GFM, exclusive of normal imperfections, has been furnished, or in the event of shortages, narrow widths, or other discrepancies, the contractor shall immediately notify, in writing, the damage, defect, or discrepancy to the Contracting Officer. The contractor shall not cut or use such Government Material, or in the event the damaged, defect, or discrepancy is such that it could not reasonably have been discovered until after cutting or further processing, the contractor shall not further process the Government material until instructions have been received from the CO. If replacement is to be made, the government will replace...