USCG 225WLB THRUSTER GROOM AND ASSESSMENTS

Sources Sought Notice: Amendment Thruster Grooms and assessments for 225' JUNIPER class WLB Seagoing Buoy Tender class This Amendment is issued to make the following changes: (1) Response date 23 July 2015, 10:00AM EST (2) NAICS Code: 336611- Ship Building and Repair (3) Attached revised Statement Of Work (SOW) (Rev-4, dated 19 June 2015) (4) Anticipated NAICS Code/Size Standard: The applicable NAICS Code is 336611 (Ship Repair and Building, with a size standard of 1,000 employees). (5) Documentation Verifying Small Business Certification (Line c, d, e, f, and g) change NAICS to 336611. End of Amendment SOURCES SOUGHT NOTICE: Thruster Groom for 225' JUNIPER class WLB Seagoing Buoy Tender class This is a SOURCES SOUGHT NOTICE / REQUEST FOR INFORMATION; Pursuant to FAR Part 10 (Market Research), the purpose of this notice is to: (1) determine if sources capable of satisfying the agency's requirements exists, (2) determine if commercial items suitable to meet the agency's needs are available or could be modified to meet the agency's requirements, and (3) determine the commercial practices of company's engaged in providing the needed service or supply. Pursuant to FAR Part 6 and FAR Part 19, competition and set-aside decisions may be based on the results of this market research. This notice in no way obligates the Government to any further action. The U.S. Coast Guard Surface Forces Logistics Center, Ice Breaker, Buoy and Construction Tender Product Line (USCG-SFLC-IBCT) is interested in determining what sources are currently available to support efforts intended to improve the system reliability of the Machinery Plant Control and Monitoring System (MPCMS) installed onboard the 225-ft JUNIPER Class WLB Seagoing Buoy Tender (225 WLB) class. These efforts include system improvements, component replacements, upgrades, and additional maintenance support for the MPCMS system, components, and related subsystems. In support of these efforts, the USCG-SFLC-IBCT requires technical support for thruster system grooms and assessments in accordance with Original Equipment Manufacturer (OEM) guidance and directions issued by USCG-SFLC-IBCT. OEM is Beemster Electric, Inc. The intent of these grooms and assessments is to provide repair and maintenance of the bow and stern thruster motor variable speed drives and related subsystems onboard seagoing buoy tenders (WLB) involving various equipment and processes. The total number of installed bow and stern thruster motor variable speed drives for this procurement is thirty two each on sixteen separate JUNIPER Class buoy tenders. At a minimum, the Government will require sixteen grooms' onboard cutters, associated circuit card and equipment services, remote troubleshooting, telephone support, and associated reports as outlined below. Additional services may be required in the support of repairs, on-site technical troubleshooting, offsite / remote troubleshooting (telephone, email), and additional grooms due to planned maintenance and/or unplanned casualty response. These services will be determined by the Contracting Officer's Representative (COR) and approved by the Contracting Officer (KO) on an "as-needed" basis. The Government may elect to activate any combination of optional items (within the scope of the groom) as necessary to meet required support. Should the system be altered due to component obsolescence or other reasons approved by the Government, provide updates to technical manuals and drawings to document the changes. The quality of such changes shall be no less than that of the affected OEM technical manual or drawing before the update. Place of Performance: The majority of services will be performed on-board the cutter, at the respective cutter's homeport located within the United States and United States territories. Refer to Appendix A, "United States Coast Guard 225' Buoy Tenders" and http://www.uscg.mil/datasheet/225wlb.asp for additional information. Work will be conducted "pier-side" and "underway", with operational testing to be conducted underway within the cutter's local area of responsibility (AOR). Underway tasking will not require overnight stay onboard the cutter. However, it may require an overnight stay at a hotel. In some instances, services may be required while the cutter is moored at an alternate location or dry-docked, either at a commercial or Government facility. Engineering Services: The Contractor shall provide engineering services for both hardware and software IAW the draft Statement of Work (SOW). Such services may be requested to develop and refine the recommended scope of work for casualty repair (CASREP), prepare training, provide technical guidance on the system, describe component theory and operation, implement performance monitoring programs, or analyze casualties. Technical Supervisor: The Contractor shall identify a "Technical Supervisor" to serve as the single POC for the COR and the ship's Engineering Officer (EO) while conducting grooms and assessments onboard the vessel. The Technical Supervisor shall be present and responsible for all on-site work accomplished. The Technical Supervisor shall ensure that Contractor personnel possess the necessary qualifications to perform the work described and are proficient in the use of the hardware, software, equipment, and tooling required in support of tasking. The Technical Supervisor shall also ensure that Contractor employees on-site are aware of, understand, and abide by all Coast Guard established rules, regulations, safe work practices, and shall have full authority to act on matters pertaining to the performance of services under this contract. Duties are to include, but not limited to, coordination with the COR, serving as the Contractor's on-site representation, and general "on-site" technical oversight. The Technical Supervisor, designated in writing, should be available during normal USCG working hours 0800-1600. The Technical Supervisor shall meet the following requirements: - Minimum of 5 years in support of maintenance and operations of thruster systems and equipment, with special consideration given to USCG applications - Technical expertise pertaining to thruster system equipment, including control systems Overhaul Description: The Contractor shall establish and maintain a Quality Assurance (QA) Plan to ensure that all tasks are completed in accordance with the contract, SOW, and applicable references. The QA Plan shall provide the Government a complete understanding of the actions the Contractor shall put into place and be made available immediately after award. Each thruster shall be overhauled in accordance with a detailed specification mandating use of OEM standards, processes, procedures and OEM-approved new parts, if new OEM-approved parts are not available the Contractor shall contact the KO and/or COR for approval of remanufactured parts Engineering and System Modification Description: Revisions shall be submitted whenever engineering changes and/or modifications occur which add to, delete from, or modify previously submitted Technical Support Data (TSD) (including changes to manufacturer's part numbers). When TSD documents are prepared by other than the OEM, the preparer shall be identified by their company's name, an address, telephone number and point of contact. Remote Troubleshooting Support Provide remote troubleshooting support via telephone line (call center) to individual cutter crews and support staff. The telephone line shall be maintained during regular core business hours. Document all calls to include time, date, caller, and a summary of troubleshooting services provide. If a problem is not resolved within 4 hours of an initial call, electronically notify the COR immediately. During regular working hours, acknowledge all requests within 1 hour and provide initial technical action for the crew no later than 2 hours after acknowledgement. If this time frame cannot be met, then notify the COR or KO within 4 hours after acknowledgement and provide a plan for responding. In the event a call is forwarded, the answering service must clearly identify that the caller has reached the correct location of point of contact (POC). A report of calls and resulting recommendations shall be provided to the COR monthly. A consolidated annual report of all calls and recommendations shall be provided to the COR. Integrated Logistics Support: Provide the logistical support and information for any new equipment proposed and/or installed in the thruster motor drive system. Modifications made to the equipment provided during the term of the contract must be accompanied by updates that relate to those changes. All responsible sources are encouraged to identify their interest and capability to respond to this requirement. Information submitted must include (1) Complete and current engineering data to demonstrate the capability of the Offeror; (2) acceptability of the offered parts (i.e., salient physical, functional, and performance characteristics) and/or (3) Data that the offered parts have been satisfactorily manufactured for the Government or the OEM. This data must include sufficient information to allow the Coast Guard to evaluate the information relative to the above requirements. Inquiries/information received after the established deadline shall NOT be considered for this acquisition. The submission of this data for review shall not impeded award of this contract. The Government does NOT intend to pay for information solicited. This notice is issued pursuant to FAR 6.302-1 and HSAM 3006.302-1. For information regarding this acquisition contact the Contracting officials listed herein. If you intend to submit an offer for this acquisition, please respond by email to contact@example.gov, +1 (555) 000-0000. Anticipated Period of Performance: The period of performance is anticipated to be for one base year with 4 option years with a start date of 1 June 2015 and end date of 31 May 2019. (Subject to change at the discretion of the Government) Anticipated NAICS Code/Size Standard: The applicable NAICS Code is 541330 Engineering Services and the size standard is 500 employees. Submission of Information: Companies having capabilities necessary to meet or exceed the stated requirements are invited to provide information to contribute to this market survey/sources sought notice including commercial market information and company information. Companies may respond to this Sources Sought Notice via e-mail to contact@example.gov or via fax to +1 (555) 000-0000 (Attn: Timothy Shuhart /CDP-C&P2-IBCT) no later than 16 April 2015 at 01:00PM Eastern Standard Time with the following information/documentation: 1. Name of Company, Address and DUNS Number. 2. Point of Contact and Phone Number. 3. A positive statement of your intention to submit a bid for this solicitation as a prime contractor. 4. A guarantee that you can obtain genuine OEM parts. 5. Business Size applicable to the NAICS Code: Please state which of the following apply to your company: a. 8(a) Small Business Concern; b. HubZone Small Business Concern; c. Service-Disabled Veteran Owned Small Business Concern (SDVOSBC); d. Veteran Owned Small Business Concern (VOSBC); e. ED Woman Owned Small Business Concern (EDWOSB); f. Woman Owned Small Business Concern (WOSBC); g. Small Business Concern; h. Large Business Concern 6. Documentation Verifying Small Business Certification: Please provide the following documentation as it applies to your company: a. If claiming 8(a) status, provide a copy of your 8(a) Certificate from SBA. b. If claiming HuBZone status, provide a copy of your HuBZone Certificate from SBA. c. If claiming SDVOSBC status, provide documentation that shows the Service Disable Veteran (SDV) unconditionally owns 51 % of the business, controls the management and daily operations, and holds the highest officer position in the company. Documentation should also be provided to show that the SDV has a service-connected disability that has been determined by the Department of Defense or Department of Veteran Affairs. Finally, provide documentation that shows the business is small under the NAICS code 541330. d. If claiming VOSBC status, provide documentation that shows the Veteran unconditionally owns 51% of the business, controls the management and daily operation, make long-term decisions for the business, and holds the highest officer position in the company that works at the business fulltime during normal working hours. The documentation should also show the business is small under the NAICS code 541330. e. If claiming EDWOSB status, provide documentation that shows the company is at least 51% owned by one or more women who are "economically disadvantaged", and primarily managed by an economically disadvantaged woman that make long-term decisions for the business, hold the highest officer position in the business and work at the business full-time during normal working hours. The documentation should also show the business is small under the NAICS code 541330. A woman is presumed economically disadvantaged if she has a personal net worth of less than $750,000 (with some exclusions), her adjusted gross yearly income averaged over the three years preceding the certification less than $350,000, and the fair market value of all her assets is less than $6 million f. If claiming Woman Owned Small Business status, provide documentation that shows the company is at least 51% owned and controlled by one or more women, and primarily managed by one or more women that make long-term decisions for the business and hold the highest officer position in the business and work at the business full time during normal working hours. The women must be U.S. citizens. The documentation should also show the business is small under the NAICS code 541330. g. If claiming Small Business status, provide documentation to show the business is small under NAICS code 541330. 7. Statement of Proposal Submission: State how your company will do the work and that your company WILL submit a proposal as a prime contractor if a solicitation is issued as a result of this Sources Sought Notice. 8. Past Performance Information: Evidence of experience in work similar in type and scope to include contract numbers, project titles, and dollar amounts, points of contact and telephone numbers. If two companies are planning to conduct business and submit an offer as a Joint Venture or similar type of teaming agreement, they are requested to provide past performance information on projects of similar scope that they have performed together as a Joint Venture, if available. Providing individual past performance documentation from each company on separate projects where the two did not work together may be considered less relevant. 9. SAM: (Formally known as CCR). Interested parties should register in the System for Award Management (SAM) as prescribed in FAR Clause 52.204-7. The SAM can be obtained by accessing the internet at www.sam.gov or by calling +1 (555) 000-0000. Disclaimer and Important Notes: This Sources Sought Notice is for market research purposes only and does not constitute a Request for Proposal/Quotation; and, it is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided; no basis for claim against the Government shall arise as a result from a response to this Sources Sought Notice or Government use of any information provided. Failure to respond or submit information in sufficient detail may result in a company not being considered a likely offeror when making a decision on whether or how to set aside a solicitation for restricted competition. Regardless of the information obtained from this Sources Sought Notice, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response to this Sources Sought Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. At this time no solicitation exists; therefore, do Not Request a Copy of the Solicitation. After a review of the responses received, a pre-solicitation notice and solicitation may be published on Federal Business Opportunities (FedBizOpps) website. It is the potential offeror's responsibility to monitor FedBizOpps for release of any future solicitation that may result from this Sources Sought Notice. However, responses to this Sources Sought Notice will not be considered adequate responses to any resultant solicitation.