USPFO-PR Furniture Lifecycle Replacement

Request for Quotations No: W912LR26QA044
Date of Solicitation: 09 September 2026
Contracting Office: USPFO for Puerto Rico – Purchasing & Contracting Division

The Puerto Rico Army National Guard (PRARNG) has a requirement for the USPFO-PR Furniture Lifecycle Replacement. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO FAR Part 12. 

The Government intends to issue a Request for Quotation for commercial products and incidental services to obtain modern commercial off-the-shelf (COTS) modular office furniture to replace obsolete systems across designated areas in Buildings 540 and 541 at Fort Buchanan, Puerto Rico. The Contractor shall provide all logistics management, labor, tools, equipment, materials, and supervision necessary to perform: (1) systematic disassembly and on-site staging of legacy furniture; (2) procurement and delivery of new modular workstations, desks, credenzas, seating, and breakroom fixtures meeting ANSI/BIFMA and tropical climate durability standards; and (3) incidental installation, electrical connection of modular systems, alignment, and final site cleanup as defined in the Description of Requirements (DOR).

This solicitation incorporates provisions and clauses by reference. This acquisition is not subject to the Defense Priorities and Allocations System (DPAS). This requirement is a 100% Small Business set-aside under North American Industry Classification System (NAICS) 337214 Office Furniture (except wood) Manufacturing. Quotations are solicited from Small Business Concerns.

• NAICS: 337214 – Office Furniture (except wood) Manufacturing
• Size Standard: 1,100 Employees
• PSC: 7110 – Office Furniture
• Estimated Award Date: 30 September 2026
• Basis of Award: PRICE ONLY (see provision 52.212-2, SF 1449; quote conforming to solicitation requirements and DOR)
• Delivery Schedule / Period of Performance: 90 Calendar Days from date of award (8 to 12 weeks ARO)
• Place of Performance / Delivery Location: USPFO PR, Building 540 & Building 541, Borinqueneer Road, Fort Buchanan, Puerto Rico 00934-4069
• Delivery and Acceptance FOB Point: DESTINATION

Attachments Included:

1. SF 1449 RFQ W912LR26QA044
2. DOR (Description of Requirements - USPFO Furniture Modernization)

Pre-Proposal Site Visit

A pre-proposal site visit will be held on 16 September 2026 at 10:00 AM Local Time (Puerto Rico) to inspect physical spaces across Buildings 540 and 541, verify dimensions, and assess layout/electrical connections. Attendees must coordinate base access and possess a valid driver's license. Attendance is not mandatory but highly encouraged.

Fort Buchanan Base Access Requirements:
Vendors planning to attend must submit the following attendee details in advance to coordinate base access clearance:

• Full Legal Name (First Name, Last Name)
• Full SSN
• Driver's License Number and State of Issuance
• Date of Birth

Questions

Submit questions, if any, no later than 15 September 2026 at 10:00 AM Local Time (Puerto Rico) to ng.prarng.purchasing-and-contracting.mbx@army.mil. Questions must relate to clarification of requirements, terms, and conditions only. The contracting office shall provide responses only to questions not specifically addressed in the solicitation document and attachments.

Submission of Quotes

All quotations need to be submitted no later than 18 September 2026 at 4:00 PM Atlantic Standard Time / local time Puerto Rico to NG.PRARNG.PURCHASING-AND-CONTRACTING.MBX@ARMY.MIL.

Quotes received after closing of solicitation are late and shall not be considered.

Submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified. Quotes may be submitted on an SF 1449, letterhead stationery, or as otherwise specified. Offerors MUST include their Unique Entity Identifier (UEI) and CAGE Code in their quote. As a minimum, quotes must show:

(1) The solicitation number (W912LR26QA044).
(2) The time specified in the solicitation for receipt of quotes.
(3) The name, address, telephone number, and email of the quoter, and MUST include CAGE Code and Unique Entity Identifier (UEI) registered in SAM.gov.
(4) A technical description of the items and services being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation and DOR.
(5) Terms of standard commercial warranty (minimum 10-year structural, 3-year electrical).
(6) Price and any prompt payment discount terms.
(7) "Remit to" address, if different than mailing address.
(8) Acknowledgment of Solicitation Amendments (if any).
(9) If the quote is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations or information or reject terms and conditions may be excluded from consideration.
(10) Quotes shall be submitted via electronic mail (email) to NG.PRARNG.PURCHASING-AND-CONTRACTING.MBX@ARMY.MIL no later than the date and time specified. Identify the email by using the SOLICITATION NUMBER in the SUBJECT LINE. Documents shall be sent in either PDF, Word Document, or Excel File. Do NOT submit quotes using web-based file sharing systems that require access, login, or external authentication.
(11) Quotes received after closing of solicitation are late and shall not be considered.
(12) Provide a completed SF 1449 and a copy of your vendor quote with pricing.

Contact Information:

• Primary Point of Contact: Bernadette Barrios Rosario – ng.prarng.purchasing-and-contracting.mbx@army.mil | Tel: 787-289-1400 ext. 7696