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UWM 1239699-MB:HVAC PREVENTATIVE MAINTENANCE REPAIRS AND RELATED SERVICES

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university-of-washington-1239699State & Local

Response Deadline09/04/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

UW Medicine is soliciting proposals to establish a qualified vendor pool for comprehensive HVAC services including preventative maintenance, repairs, and related support at Harborview Medical Center, University of Washington Medical Center on both its Montlake and Northwest campuses, and their associated clinics. The contract is set to begin on October 15, 2026, and run through October 14, 2028, with the possibility of extensions totaling up to nine years, including three additional two-year options and one one-year option. Proposals must be submitted by September 4, 2026, and late or incomplete submissions will not be accepted; zip files and password-protected documents are prohibited. Bidders must meet minimum qualifications, be available to perform work in Washington State, and fully respond to all required questions while uploading all requested documentation through the UW Workday Sourcing portal. Eligible firms must register and authenticate their details if participating for the first time, and the solicitation materials must be accessed via the Attachments link and START YOUR BID portal to receive updates and ensure compliance with all submission requirements. The RFQ coordinator is Michael Bowker, reachable at bowkerm@uw.edu.

General Info

UW Medicine seeks HVAC vendors for medical centers starting October 2026, up to nine years, bids due September 4, 2026.

Agency

University of WashingtonView Agency

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

Not specified

Set-Aside

NONE

Documents

(4)

RFQQ 1239699 HVAC Services Part 2 Terms and Conditions

DOCX•rfqq-terms-conditions

RFQQ 1239699 HVAC Services Part One Final

DOCX•rfqq

RFQQ 1239699 Amendment No. 1 HVAC Preventative Maintenance Repairs

DOCX•amendment

event-1239699-attachments.zip

ZIP

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseSolicitation

PostedJul 29

Solicitation

Response DeadlineSep 4

Submission deadline

Response Deadline

09/04/2026, 09:00:00 PM UTCin 17 days

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Organization & Contact Information

AgencyUniversity of Washington

Contacts1 person available

OfficeN/A

Organization / Agency

University of Washington

View Agency Profile

Office AddressN/A

Contacts

contact@example.gov

Full Description

PURPOSE: UW Medicine is seeking proposals from qualified and experienced Bidders to establish a pool of qualified vendors to provide heating, ventilation and air conditioning (HVAC), preventative maintenance, repairs and related services at the Hospitals. ISSUED BY: UW Medicine Supply Chain, Seattle, WA. PARTICIPATING ENTITIES: Harborview Medical Center and its Associated Clinics, University of Washington Medical Center, operating at two separate campuses, Montlake and Northwest, and its Associated Clinics PROPOSAL DUE DATE: September 04, 2026 LATE OR INCOMPLETE PROPOSALS MAY NOT BE ACCEPTED Proposals can be submitted on or before the due date. Zip Files or password protected documents will not be accepted. See Section 2.7 PROPOSAL SUBMISSION for full details. RFQQ COORDINATOR: Michael Bowker at bowkerm@uw.edu (Section 2.1) ESTIMATED TIME PERIOD FOR CONTRACT: START DATE OCTOBER 15, 2026 THROUGH OCTOBER 14, 2028 UW Medicine reserves the right to extend this Contract for up to three (3) additional two-year (2 year) and one (1), one-year (1-year) extension options not to exceed a total Contract term of nine (9) years. PROCUREMENT SCHEDULE: See Section 2.2 of the RFQQ Document Part One BIDDER ELIGIBILITY: This solicitation is open to those firms which satisfy the minimum qualifications stated herein and that are available for work in Washington State. Bidders must respond to all required questions and upload all requested documents in order to be considered responsive to this solicitation. Bidders are responsible to ensure they have downloaded all materials and information prior to submitting their bid and other requested documents. IMPORTANT: The Solicitation documents can be accessed by clicking the "Attachments" link above. Click “START YOUR BID” link to access the message portal, timeline, and receive email updates regarding the event. "START YOUR BID" does NOT obligate firms to submit a response. If you have not previously participated in a UW Workday Sourcing Event, clicking "START YOUR BID" will prompt you to register your email and company name and authenticate your log in.