V225--Papillion CLC 911 Srvc - NWI (VA-26-00061928)

The Department of Veterans Affairs is proposing a sole-source, firm-fixed-price contract under FAR 6.302-1 to the City of Papillion for emergency medical services in support of the Papillion Community Living Center located in Papillion, Nebraska. This action is justified under 41 U.S.C. 3304(a)(1) because the City of Papillion is the exclusive provider of 911 emergency response services to this facility, and no other entity can legally or operationally fulfill this requirement due to its integrated role as the local 911 dispatch and response agency. The services involve 24/7 emergency patient transfers from the CLC to CHI Health Midlands Emergency Department, encompassing both Advanced Life Support and Basic Life Support levels with a guaranteed 15-minute response time, proper patient handling, and full compliance with federal and state EMS regulations. All equipment, supplies, medications, and personnel are the contractor’s responsibility, and no exchanges with VA property are permitted. The contract is structured as a five-year Indefinite Delivery Indefinite Quantity agreement, with performance spanning from July 1, 2026, through June 30, 2031, in five one-year ordering periods, and will be administered through the Network Contracting Office 23. The procurement is classified under NAICS code 621910 for Ambulance Services and PSC V225 for Ambulance Transportation, with electronic invoicing mandatory through the Tungsten platform, prohibiting any inclusion of personally identifiable information in billing records. The sole-source determination is based on extensive market research confirming the City of Papillion’s unique and irreplaceable role as the designated 911 provider for this location, directly impacting the safety and well-being of veterans who may experience unplanned medical emergencies in the leased facility. While this notice does not constitute a solicitation, responsible sources may submit a capability statement by May 8, 2026, to Erica Miller at erica.miller5@va.gov to be considered for potential competitive reevaluation, though no such action is anticipated. The Contracting Officer’s Representatives responsible for oversight are Rikki Parker and Katie Jackson, with daily coordination handled at the Papillion CLC site. Payment and administrative functions are managed by the Department of Veterans Affairs at the Coralville, Iowa office, and no physical packaging, marking, or delivery specifications apply since this is a service-based contract. The absence of competitive evaluation factors, formal