Vendor Discount Program

Fauquier County Government and Public Schools have established a Local Vendor Discount Program under Contract Number 25-111-C-S to encourage engagement with local businesses in Virginia by providing discounted goods and services to county departments and public schools. The program, effective from July 1, 2025, through June 30, 2026, with provision for annual renewal, aims to create convenience contracts that facilitate purchases from vendors located near County and School facilities. Participating vendors must submit a signed agreement along with pricing, insurance certificates, W-9 forms, and applicable tax exemption documentation. Once approved, vendors are added to a publicly accessible list on the County’s Contract Listing webpage, enabling departments and schools to procure goods and services through purchase orders or credit card payments, subject to a $10,000 spending cap per purchase without requiring competition from other vendors. All purchases are governed by Fauquier County Procurement Policy, ensuring compliance with local purchasing rules. The contract governs various administrative and compliance requirements, including new and first-class condition for goods, indemnification of the County, adherence to drug-free workplace policies, and nondiscrimination statutes. Vendor submissions must demonstrate no conflicts of interest, certification of legal compliance such as the Federal Immigration Reform and Control Act, and specific certifications when servicing school facilities, including clearance on crimes against children. Invoices must be detailed and submitted to the County’s Procurement Division, with payment remitted to the address indicated on purchase orders. Deliveries are made f.o.b. destination at specified “Ship To” addresses. While the contract allows for a trade-off award process balancing price and other factors, final awards prioritize responsiveness and overall value to the Owner. The program explicitly excludes employee personal use and limits purchases to local vendors proximate to County and School operations to support local economic activity. Administrative contacts and procurement specifics, including proposal submission procedures and deadlines, are managed through the Fauquier County Procurement Division, with Jeffrey Campbell as the primary point of contact.