This Solicitation opportunity from Department Of State was posted on May 28, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Venue for Award Ceremony

Awarded

19TH2026Q0037Federal

Submission Closed06/10/2026, 09:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 721110

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AI Contract Overview

The U.S. Embassy Bangkok, under the Department of State, is seeking a vendor to provide a ballroom and light refreshments for an award ceremony scheduled for Friday, December 4, 2026, for 700 attendees. The venue must be within approximately one kilometer of the Embassy’s compounds on Wireless Road in Bangkok and must accommodate a theater-style seating arrangement with two sides of seating, a stage featuring one stair on each side, a backdrop or screen for the Embassy emblem measuring at least one meter, two podiums, and a photographer platform. Additional requirements include chair covers differentiated by color or ribbon for VIPs, guests, and awardees; directional signboards; floral decorations on stage and podiums; registration tables with power extension cords; shared Wi-Fi; sound and lighting systems with at least three microphones; and twelve small bottles of water per attendee. Light refreshments, to be ready by 2:00 PM, must include assorted pastries, cocktail food, dessert, fresh fruit, juice, coffee, and tea. The ballroom must be available for setup from 8:00 AM to 12:00 PM, with the ceremony running from 1:00 PM to 4:00 PM Bangkok local time. All submissions must be in English, submitted electronically as PDF files not exceeding 25MB to [email hidden] by June 10, 2026, at 4:00 PM Bangkok time. Offerors must be registered in the System for Award Management (SAM) prior to submission, with proof including the Unique Entity Identifier (UEI), and must provide evidence of an established business with a permanent address and telephone listing in Thailand. The solicitation requires completion of the SF-1449 form, pricing section, representations and certifications, a technical proposal with a Google Maps link confirming venue proximity, a list of refreshments, equipment details, and a company profile or brochure. Awards will be made to the lowest priced, acceptable, responsible offeror, with no set-aside applied. Contractors must comply with numerous FAR clauses including whistleblower rights, combating human trafficking, child labor protections, data safeguarding, and prohibitions on inverted domestic corporations, among others. Payment will be made via electronic fund transfer within 30 days of receipt of services and proper invoices, issued to [email hidden], and must adhere to FAR 32.905(e) requirements.

General Info

U.S. Embassy Bangkok requests venue and refreshments quotes for award ceremony, deadline June 10, 2026.

Agency

Department Of State → US Embassy Bangkok

Contract Value

$19,934.05

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

Bangkok, DC, THA

Set-Aside

NONE

Awardee

CONRAD BANGKOK

Award Issued Date

07/14/2026, 12:00:00 AM UTC

Documents

RFQ 19TH2026Q0037 Venue and Refreshments for Award Ceremony

rfq

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseAwarded

PostedMay 28

Solicitation

AwardedJul 14

Contract was awarded

Submission Closed

06/10/2026, 09:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of State → US Embassy Bangkok

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / AgencyDepartment Of State → US Embassy Bangkok

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Ramon Menendez-Carreira

contact@example.gov

Katekarn Chandsoda

contact@example.gov

Full Description

Enclosed is a Request for Quotations (RFQ) for venue and light refreshment for award ceremony. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown in the solicitation within the quotation submission deadline.

The U.S. government intends to award a purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Direct any questions regarding this solicitation in writing to Ramon Menendez-Carreira, Contracting Officer, email: contact@example.gov. Questions must be written in English. Closing date for question submission will be on June 2, 2026 at 4:00 PM (Bangkok local time).

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.203-1. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.