This Sources Sought opportunity from Social Security Administration was posted on July 12, 2012. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Verbatim Hearing Recorders

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SSA-12-RFI-VHR-3Federal

Submission Closed07/17/2012, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561492

New

Federal

Transcription and Court Reporting Services for Department of Energy (DOE), National Nuclear Security Administration (NNSA) Albuquerque Complex, Office of Personnel and Facility Clearances and Classif…The National Nuclear Security Administration, an agency of the Department of Energy, is forecasting a requirement for transcription and court reporting services to support the Albuquerque Complex. Specifically, these services will benefit the Office of Personnel and Facility Clearances and Classifications and the Office of Secure Transportation. The work is expected to be performed in New Mexico under NAICS code 561492. This opportunity is designated as a small business set-aside. Montech Inc. is listed as the incumbent contractor for these services. Interested parties may coordinate with the Small Business Program Manager, Chelsea Murphy, regarding this upcoming requirement.

National Nuclear Security Administration

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DEADLINE

Grand Jury Court Reporting and Transcription ServicesThis subcontract opportunity is for Grand Jury Court Reporting and Transcription Services supporting prime contractors on U.S. Attorney’s Office projects in Knoxville, Tennessee. The selected provider will be responsible for performing real-time and post-hearing transcription, including attending Grand Jury proceedings to produce original typed transcripts with specific title page requirements. Deliverables must be submitted via USAfx within timelines ranging from same-day to 10 business days. The contract is a total Small Business Set Aside under NAICS code 561492 for the Department of Justice. Due to the sensitive nature of the work, the provider must strictly adhere to Rule 6(e) of the Federal Rules of Criminal Procedures and EOUSA AI-10-1E security requirements. Responses are due by November 11, 2026.

Eousa-Acquisitions Staff

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DEADLINE

Grand Jury Court Reporting Services; USAO, Eastern District of Tennessee (Knoxville, Chattanooga, Greeneville)

Solicitation # 15JA0527Q00000001

Solicitation 15JA0527Q0000001 is a combined synopsis and request for quotes for Grand Jury Court Reporting Services to support the U.S. Attorney’s Office, Eastern District of Tennessee, in Knoxville, Chattanooga, and Greeneville. This is a Small Business Set-Aside under NAICS code 561492. The resulting contract will be an Indefinite Delivery/Indefinite Quantity (IDIQ), Time-and-Materials agreement consisting of a base period from March 1, 2027, to February 29, 2028, with four subsequent option years, extending the total period of performance through February 29, 2032. The contractor is responsible for providing original transcripts with various turnaround requirements, ranging from same-business-day to ten business days, as well as managing exhibit copies and attendance. Due to the sensitive nature of the work, the contractor must strictly adhere to Rule 6(e) of the Federal Rules of Criminal Procedure and EOUSA security requirements. This includes mandatory double-wrapping of physical transcripts in opaque layers, specific labeling for grand jury materials, and compliance with NIST SP 800-88 guidelines for media sanitization. All personnel must complete annual privacy and cybersecurity training and sign Privacy Rules of Behavior. Award will be based on the best value solution, with technical qualifications and past performance weighted as significantly more important than price. Technical evaluations focus on the resumes of at least two qualified court reporters, while past performance requires up to three references from similar work completed within the last three years. Quotes must be submitted in three separate volumes, including a cover page, technical proposal, and pricing schedule, to Contracting Officer Brandon Wish by November 11, 2026, at 1:00 PM Eastern.

Eousa-Acquisitions Staff

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DEADLINE

Verbatim Transcription ServicesThis subcontract for Verbatim Transcription Services supports prime contractors on Medical Board of California projects under the California Department of Consumer Affairs. The selected provider is responsible for converting digital audio recordings into verbatim written transcripts, which includes preparing draft versions and signed certifications to ensure accuracy through a rigorous review and revision process. To maintain strict data confidentiality, all transmissions must be handled via encrypted email or secure websites utilizing SSL, SHTTP, or secure FTP. The final deliverables consist of completed verbatim transcripts accompanied by signed certifications of accuracy. This opportunity is categorized under NAICS code 561492, with a response deadline of November 4, 2026.

California Department of Consumer Affairs

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DEADLINE

Real-Time Reporting and Communication Access Real-time Translation (CART)This subcontract opportunity with the State Water Resources Control Board in California involves providing real-time reporting and Communication Access Real-time Translation (CART) services. The selected provider will deliver instantaneous computerized translation of proceedings to support prime contractors, specifically offering accessibility services for the hearing impaired. Key technical requirements include the use of specialized hardware and software to display live text on monitors, the development of job-specific dictionaries, and strict adherence to NCRA CART Style and Format Guidelines. The project is based in Alameda and falls under NAICS code 561492. Interested parties must submit their responses by the deadline of November 5, 2026. Further details regarding the solicitation can be accessed through the Cal eProcure portal.

State Water Resources Control

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DEADLINE

Legal Transcription and Document ProductionThis subcontract for Legal Transcription and Document Production supports prime contractors on State Water Resources Control Board projects in Alameda. The selected provider will be responsible for transcribing audio, video, or shorthand notes into official written transcripts, ensuring all documents are formatted according to Division 24 of Title 16 of the California Code of Regulations using Windows-compatible software. Final deliverables must be provided in both Word and PDF formats and transmitted via secure FTP, encrypted email, or USB. To qualify for this engagement, candidates must possess a minimum of five years of professional transcription experience. Interested parties should note that the response deadline is November 5, 2026. The project falls under NAICS code 561492 and is managed through the California state procurement system.

State Water Resources Control

POSTED

DEADLINE

Certified Shorthand Reporting ServicesThis subcontract opportunity is for Certified Shorthand Reporting Services to support prime contractors on projects for the State Water Resources Control Board. The selected provider will be responsible for creating verbatim records using machine shorthand for proceedings involving hearing officers, administrative law judges, and arbitrators throughout Northern, Central, and Southern California. Qualified candidates must possess the necessary stenographic equipment, have passed the CSR Exam, and demonstrate a minimum of five years of professional experience. The contract is categorized under NAICS code 561492, with a response deadline of November 5, 2026. Performance for these services is centered in Alameda, California.

State Water Resources Control

POSTED

DEADLINE

Certified Court Reporting

Solicitation # 26-012-210

Invitation for Bid No. 26-012-210 is issued by the State Water Resources Control Board for certified court reporting and transcription services. The contract, with a maximum ceiling of 260,000 dollars, is anticipated to run for 36 months from December 1, 2026, through November 30, 2029. The scope of work is divided into two primary categories: providing Certified Shorthand Reporters to create verbatim records of proceedings and providing transcription services for audio or video recordings. Services will be performed primarily virtually, though rare occurrences may require presence at the contractor's place of business or various California facilities. Deliverables include computer-readable transcripts in Word and PDF formats, with a requirement that any deficient transcripts be corrected within five business days at no additional cost. To be considered responsive, bidders must be physically located in California and possess at least five years of experience in both shorthand reporting and transcription services. Mandatory requirements include providing a valid Certified Shorthand Reporter certificate, staff resumes, and proof of 3% Disabled Veteran Business Enterprise participation. Bidders must also maintain specific insurance coverages, including 1 million dollars per occurrence for Commercial General Liability and 1 million dollars for Automobile Liability. The evaluation process is a pass/fail responsiveness review followed by a low-price award determination based on a submitted cost sheet. Bids must be submitted electronically by November 5, 2026, and must include all required certifications, including the Darfur Contracting Act and various state preference declarations.

State Water Resources Control

POSTED

DEADLINE

DRS RFP 26-07 Court Reporting Services

Solicitation # 28487

The Washington State Department of Retirement Systems is soliciting bids for certified court reporting services to support its Appeals Unit. The selected provider will be responsible for providing legal transcription and reporting for pre-hearing conferences, oral arguments, and hearings conducted under the Administrative Procedure Act. These services must be delivered either in person across Washington State or electronically via Zoom or similar web-based platforms. The workload typically consists of five to ten hearings or oral arguments annually, with a requirement for reporters to be available during standard business hours from Monday through Friday. This solicitation, identified as RFP 26-07 with solicitation number 28487, was posted on October 15, 2026. Interested bidders must submit their responses by the deadline of November 19, 2026, at 8:00 a.m. The contract focuses on ensuring accurate records for disputes involving state and local government employees, teachers, law enforcement, and firefighters, as these records may be subject to review by Washington Superior Courts.

Washington State Department of Retirement Systems

POSTED

DEADLINE

DRS RFP 26-07 Court Reporting Services

Solicitation # 26-07

The Washington State Department of Retirement Systems (DRS) is soliciting proposals for court reporting services to support its Appeals Unit. The scope of work includes providing both in-person and remote court reporting via web-based services like Zoom, with a requirement for statewide coverage across Washington. The primary deliverable is the production of certified transcripts, which must be delivered within ten business days of the conclusion of a legal proceeding. The contract is scheduled to begin upon execution and run through December 30, 2029, with a possible extension of up to three years. Award decisions will be based on best value criteria, with scoring heavily weighted toward the technical proposal and the firm's qualifications, training, and experience. Bidders must have at least five years of experience as a certified court reporter and must adhere to strict security and data protection requirements for Category 3 data. Required insurance includes Commercial General Liability, Professional Liability, Crime, Workers Compensation, Employer Liability, and Cyber Liability. Preference may be given to certified small or veteran-owned businesses for contracts valued at 150,000 dollars or less. Proposals must be submitted by November 19, 2026, and include a detailed fee schedule, bidder certifications, and a comprehensive questionnaire.

Department of Retirement Systems

POSTED

DEADLINE

Professional Transcription and Court Reporting ServicesThis subcontract for Professional Transcription and Court Reporting Services supports prime contractors on Bureau of Indian Affairs projects under the Department of the Interior. The scope of work involves converting audio and video recordings into cleaned-up, edited written transcripts with a required accuracy rate of 95 to 98 percent. All final deliverables must be Section 508-compliant and adhere to SCLS Occupation Code 01035. To ensure data integrity and security, the provider must utilize secure file transfer systems and perform certified destruction of materials. This opportunity is designated as an Indian Small Business Economic Enterprise set-aside under NAICS code 561492. Responses are due by October 28, 2026.

Bureau Of Indian Affairs

POSTED

DEADLINE

Transcription Services (Nov 2026) for RACA

Solicitation # 140A1627Q0102

Solicitation 140A1627Q0102 is a combined request for firm-fixed-price transcription services for RACA, issued by the Bureau of Indian Affairs under the Department of the Interior. This requirement is set aside 100% for Indian Small Business Economic Enterprises (ISBEEs) under NAICS code 561492. The anticipated period of performance runs from November 19, 2026, to December 21, 2026, with services performed in Oklahoma City, Oklahoma. The contractor is responsible for providing all necessary equipment and must ensure that final transcripts are 508-compliant, produced in a cleaned-up edited style with 95-98% accuracy, and delivered within 20 business days after the event. Award will be made to the responsible offeror whose proposal is most advantageous to the government, based on technical alignment with the Statement of Work and price reasonableness. Offerors must provide a signed IEE Representation Form and self-certify their status under DIAR Part 1480. Key administrative requirements include electronic invoicing via the Invoice Processing Platform (IPP) and strict adherence to security protocols, including the secure transmission and eventual destruction of all working materials. The contract is subject to Service Contract Labor Standards for Court Reporters and incorporates various FAR clauses, including several RFO deviations.

Bureau Of Indian Affairs

POSTED

13 days ago

DEADLINE

in 2 days

General Info

Agency

Social Security Administration → SSA Ofc Of Acquisition Grants

NAICS

561492 - Court Reporting and Stenotype Services

Place of Performance

Throughout the United States, MD, USA

Set-Aside

NONE

Documents

No documents available

Documents will appear here when they are available.

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Timeline

PhaseClosed

PostedJul 12

Sources Sought

Response DeadlineJul 17

Deadline has passed

Submission Closed

07/17/2012, 04:00:00 PM UTC

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Organization & Contact Information

AgencySocial Security Administration → SSA Ofc Of Acquisition Grants

Contacts1 person available

OfficeBALTIMORE, MD, 21235, USA

Organization / AgencySocial Security Administration → SSA Ofc Of Acquisition Grants

Office AddressBALTIMORE, MD, 21235, USA

Contacts

Linda Shaw

contact@example.gov

Full Description

This is a Request for Information to enable the Social Security Administration (SSA) to make an appropriate business size, set-aside determination for the services described below. This is not a solicitation. SSA requests interested vendors provide the following information by email to Linda.Shaw@ssa.gov: -their size status and what NAICs code they perform under -what Region(s) they would be interested in -brief capability statement (no longer than 2 pages) SSA anticipates awarding labor-hour contracts for the services described below on a Regional basis. One contract would provide all services needed for an entire Region. The Regions are defined as follows: Region 1 - Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont Region 2 - New York, New Jersey, Puerto Rico, US Virgin Islands Region 3 - Delaware, Maryland, Pennsylvania, Virginia, West Virginia, District of Columbia Region 4 - Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, Tennessee Region 5 - Illinois, Indiana, Michigan, Minnesota, Ohio, Wisconsin Region 6 - Arkansas, Louisiana, New Mexico, Oklahoma, Texas Region 7 - Kansas, Missouri, Iowa, Nebraska Region 8 - Colorado, Montana, North Dakota, South Dakota, Utah, Wyoming Region 9 - Arizona, California, Nevada, Hawaii Region 10 - Alaska, Idaho, Oregon, Washington Contractors may be awarded one or more Regions. Following is the draft Statement of Work. Background: The Social Security Administration's (SSA) Office of Disability Adjudication and Review (ODAR) requires disability appeals heard before an Administrative Law Judge (ALJ) be recorded. Hearings are held at SSA Hearing Offices (HOs) and at other sites throughout the United States as well as in Guam, Puerto Rico, and American Samoa. Tasks: - 1. The contractor shall provide qualified and trained personnel to attend and record disability appeal hearings in HOs or remote sites as scheduled by the HO. - 2. The contractor shall be responsible for training its staff on required procedures and the use of the Government furnished equipment. - 3. The contractor shall be responsible for ensuring all hearing equipment is set-up correctly and functioning properly prior to the start of each hearing. - 4. The contractor shall provide notes on each scheduled hearing that contains at minimum: Claimants name, last four digits of the claimants Social Security number, hearing date, ALJ name, number of exhibits, and any directives the ALJ asks the contractor to make note of. The notes will be typed into a government provided computer using Word. - 5. The contractor shall collect all documents the ALJ indicates are related to each hearing, and label the documents according to the ALJ's instructions (i.e. Exhibit 1, etc) in addition to indicating on the document label the Claimants name, last four digits of the claimants Social Security number, hearing date, and ALJ name. - 6. The contractor shall provide the Government with a complete and audible digital recording of the hearing. Additional Tasks: In addition to the tasks listed above, the contractor shall be responsible for the following when the Hearing Office Director (HOD) or National Hearing Center indicate these tasks are required. - 1. The contractor shall be responsible for transporting equipment to the site if the equipment is stored elsewhere. - 2. The contractor shall be responsible for opening the hearing room and setting up Government-provided hearing equipment such as a laptop computer, video teleconferencing equipment, and electronic folder viewing equipment. - 3. The contractor shall be responsible for greeting and ushering claimants into the hearing room. - 4. The contractor shall be responsible for initiating or accepting the video teleconferencing call. - 5. The contractor shall be responsible for presenting the case file to Claimants for their viewing. - 6. The contractor shall be responsible for repacking any hearing-related equipment as well as transporting it back to its storage location. Hearing Sites and Times Hearing Offices and sites are listed in Attachment 1. Hearings are usually conducted between 8:00am and 5:00pm on non-federal holiday weekdays.