Video-On-Demand Videography Services

The City of Lebanon, Missouri is seeking proposals from qualified videographers or production firms to provide professional video production services on an as-needed basis to enhance city communications, public education, and community engagement efforts. The contract, with an estimated value between $50,000 and $200,000, requires deliverables such as multiple short-form PSAs and explainer videos annually, all produced in high-definition formats (1080p, with 4K preferred) and optimized for social media platforms. The selected vendor must demonstrate relevant experience, qualified personnel, and adherence to standards including the City’s branding guidelines and ADA digital accessibility requirements. Proposals are due electronically by 2:00 PM CST on November 18, 2025, through Ion Wave Technologies, with comprehensive submission requirements including certifications, affidavits, and detailed work plans. The contract emphasizes compliance with Missouri state laws, notably the employment verification law RSMO 285.530, requiring vendors to submit a sworn affidavit and documentation affirming enrollment in the federal E-Verify program, affirming no employment of unauthorized aliens. The solicitation incorporates various contractual clauses and legal requirements, including compliance with applicable laws, ADA standards, and insurance obligations. It also references multiple exhibits and appendices that define scope, warranties, and compliance statements, which become part of the binding agreement. The evaluation process is point-based, emphasizing qualifications, experience, and technical approach over price, with a best value trade-off methodology. Deliverables are inspected and accepted by the City upon digital receipt, with provisions for disapproval and correction if standards are not met. The contract stipulates that all work must be performed by qualified personnel under the supervision of the vendor, with ownership rights of all produced content retained by the City. Payment is contingent upon proper invoicing and adherence to schedule, with the City reserving rights to modify, negotiate, or reject proposals to ensure the best value and compliance with all legal and technical standards.