VIRIMA IT DISCOVERY CMDB RENEWAL (BRAND ONLY)

The County of Los Angeles, through its Internal Services Department, is soliciting a renewal of the VIRIMA IT Discovery CMDB software subscription under a brand-specific procurement labeled RFB-IS-26201051, requiring exact compliance with the manufacturer's product line and part numbers, with no acceptance of alternate brands. The contract covers a 12-month subscription to VIRIMA Discovery for a designated number of discoverable devices, including desktops, laptops, printers, IoT, network, storage, security, and cloud assets, and a separate 12-month subscription to the VIRIMA Server OS Discovery License for 2,700 units, both effective from July 15, 2026, to July 14, 2027. All software must be new, unused, and current models, with electronic delivery mandated for all software and updates. Bidders must be authorized distributors, resellers, or service providers with the manufacturer and submit a Letter of Certification on official manufacturer letterhead to avoid non-responsiveness. The procurement is set aside for Community Business Enterprises (CBE), with additional preference considerations for Small Business Enterprises, Local Small Business Enterprises, Disabled Veteran Business Enterprises, and Social Enterprises, requiring completion of specific certification forms including Exhibit 6 in Excel format. All proposals must be submitted exclusively through the County’s online Vendor Self Service portal with prior registration in the WebVen system; paper, faxed, or emailed bids will be rejected. Technical compliance is a pass/fail gate requiring precise specification of brand, part number, and packaging. Cyber liability insurance with a minimum of $2 million per occurrence and aggregate is mandatory, covering network security, privacy breaches, technology professional liability, system breaches, denial of service, malicious code, and unauthorized access. Contractors must maintain a company-wide privacy program, ensure all County data is stored and processed only within the continental United States, conduct an annual SOC 2 Type II audit or equivalent, and apply all security and privacy obligations to subcontractors. Data confidentiality is perpetual under Board of Supervisors Policy 6.104, with a requirement to return or destroy all County information upon request or contract termination and provide a complete, portable, secure copy within one day of termination. Termination assistance must be offered at no additional cost during the 90-day period before or after expiration or termination. Payment is net 30 days from invoice receipt via EFT or direct deposit, and vendors must invoice only for completed tasks and deliverables. Delivery must