VTC HWM
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Navy’s Naval Surface Warfare Center Dahlgren Division is seeking hardware maintenance support for video teleconference infrastructure under solicitation N0017826Q6795, issued as a combined synopsis/solicitation using simplified procedures under FAR Part 12. The requirement is for maintenance services related to VTC equipment from specified manufacturers including Dalite, NEC, Crestron, Cisco, Biamp, and others, with services encompassing Help Desk, Tier 1-2 support, workspace, print, and productivity tools. The contract will be awarded on a Lowest Price Technically Acceptable basis as a firm fixed-price order under sole source authority, with no set-aside provisions, and is open only to authorized resellers who must provide documentation from the original equipment manufacturer confirming their authorization. All quoted prices must include shipping, freight, tariffs, and duties to Virginia Beach, VA 23461, with no post-award cost adjustments permitted, and DFARS 252.225-7013 may apply for duty-free entry where applicable. Quotations are due by 5:00 p.m. EST on July 17, 2026, and must be submitted by firms currently registered in the System for Award Management, with compliance to all FAR and DFARS provisions incorporated by reference, including Buy American or Trade Agreements Act requirements depending on contract value. Offerors are encouraged to provide pricing data to support the government’s fair and reasonable price determination, and failure to submit OEM authorization letters will disqualify submissions. Responses must strictly adhere to the solicitation terms, and exceptions will result in rejection. The point of contact for questions is Taylor Embrey, reachable via email at taylor.r.embrey.civ@navy.mil or by phone at 540-938-9990, with all correspondence required to reference the solicitation number. An anticipated award is expected by July 2026, following evaluation of compliant quotes.
General Info
Agency
NAICS
Place of Performance
Virginia Beach, VA, 23461, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
COMBINED SYNOPSIS/SOLICITATION #: N0017826Q6795
Submitted by: Taylor Embrey
NAICS Code: 334310
FSC/PSC Code: DE01
Anticipated Date to be published in SAM.gov: 010 July 2026
Anticipated Closing Date: 17 July 2026
Contracts POC Name: Taylor Embey
Telephone#: 540-938-9990
Email Address: taylor.r.embrey.civ@navy.mil
PSC/FSC Code and Description: DE01 - IT and Telecom - End User: Help Desk; Tier1-2, Workspace, Print, Productivity Tools (labor)
Basis for award:
__ Brand Name - FAR 6.103-1(d)
_X Sole Source - FAR 6.103-1(b)
__ Full and Open - FAR 6.101
__ Total Small Business Set Aside - FAR 19.104-1
This is a combined synopsis/solicitation for commercial items or service prepared in accordance with FAR Part 12 using the publicizing requirements of FAR Part 5.This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Synopsis/Solicitation N0017826Q6795 is issued as a Request for Quotation (RFQ). The provisions and clauses incorporated in this solicitation are those in effect through the Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement as of the date of issuance and are included in the attached SF 1449.
For commercial acquisitions using simplified procedures under FAR Part 12, Buy American applies unless the value exceeds the applicable Trade Agreements threshold, in which case Trade Agreements apply – except where an exception applies.
The Naval Surface Warfare Center Dahlgren Division (NSWCDD) intends to procure products/service manufactured by Dalite, NEC Corporation, Open Sound Control (OSC) Audio Products, Sound Control Technologies, Audio Visual Furniture International (AVFI), Chief Manufacturing, Crestron Electronics, Inc., Cisco Systems, Inc., and Biamp Corp. as follows: VTC Hardware Maintenance, See the attached materials list and SOW as applicable.
has a requirement to procure hardware maintenance support necessary for maintaining video teleconference infrastructure which is being used to provide mission essential meetings and collaborations. Maintenance on the video teleconference infrastructure is crucial to ensure security and prevent vulnerabilities from being exploited while maintaining the confidentiality of meeting content.
All costs associated with this requirement must be included in the quoted price. This includes shipping and freight to Virginia Beach, VA 23461-2097 as well as any tariff or duty charges. No additional costs may be added after award. Where applicable, DFARS 252.225-7013, Duty-Free Entry, will be incorporated. The Government will utilize Simplified Acquisition Procedures, and the order will be issued on a firm fixed-price basis.
All responsible offerors shall submit a quotation in response to this solicitation. By submission of a quotation, the offeror represents compliance with the applicable representations and certifications, which are incorporated by reference and completed in the System for Award Management (SAM), as applicable. Submission of a quotation shall constitute the offeror’s unconditional agreement to the terms and conditions of this solicitation. The offeror shall provide documentation from the Original Equipment Manufacturer (OEM) confirming the offeror is an authorized reseller or distributor of the brand-name item(s) quoted. Quotations submitted without such documentation may not be considered for award. Quotations that take exception to the terms and conditions of this solicitation may be rejected.
Offerors are encouraged to submit published pricing, historical pricing data, or other information to support the Government’s price analysis and determination of fair and reasonable pricing. Quotes will only be accepted from authorized re-sellers who have provided a Letter of Authorization. Award will be made on a Lowest Price Technically Acceptable basis.
In order to be eligible for award, firms must be registered in the System for Award Management (SAM). Offerors may obtain information on registration in SAM by calling 866-606-8220, or via the Internet at https://www.sam.gov.
Proposal is due by 17 July 2026, no later than 5:00 p.m. EST with an anticipated award date by July 2026. Questions and responses regarding this synopsis/solicitation may be submitted by e-mail to taylor.r.embrey.civ@navy.mil prior to the RFQ closing. Email should reference Synopsis/Solicitation Number N0017826Q6795 in the subject line.
Attachments –
-Materials List
-SF1449: Solicitation
-SOW