Warehouse Cooler Replacement STEP 1

  STEP 1: QUALIFICATIONS (ALL PROPOSING VENDORS MUST SUBMIT FOR BOTH STEP 1 AND STEP 2) STEP 2: Will be issued after the scheduled Pre-Proposal Conference (see Bid Activities tab)
Failure of Proposer to submit both Step 1 and Step 2 prior to each Step deadline will result in disqualification of Proposer.  Nature of Project: 1. General Information. The Wichita Falls Independent School District, (“WFISD”) (hereafter called the "Owner") will receive Competitive sealed Proposals for:
“Warehouse Cooler Replacement”
(hereafter referred to as "Food Service Center Cooler," "Food Service Cooler, "Cooler," or the "Project") in accordance with the Drawings, Specifications, and other Contract Documents prepared by BYSParchitects. (hereafter called "Architect") on  March 4, 2025. 
This is a “turn-key” Project. All permits, materials, labor, tools and equipment necessary to complete the Project must be included.
This request for Competitive Sealed Proposals (“CSP”) Step 1 and Step 2 to select Supplier or General Contractor for the Project as provided by Chapter 2269, Subchapter D of the Texas Government Code. The CSP provides the information necessary to prepare and submit Competitive Sealed Proposals for consideration and ranking by the Owner. The Owner may select the Proposal that offers the “best value” for the District based on the published selection criteria and weight of criteria, and on its ranking evaluation. As indicated herein, factors other than price will be considered in making this determination. The Owner may first attempt to negotiate a contract with the selected Proposer. The Owner may discuss with the selected Proposer options for a scope or time modification and any price change associated with the modification. If the Owner is unable to reach a contract with the selected Proposer, the Owner may formally end negotiations with that Proposer and proceed to the next ranked Proposer in the order of the selection ranking until a contract is reached or all proposals are rejected.
2. Project Description and Scope: as outlined in the attached manual titled: "WFISD Food Service Center - Cooler Replacement Project Manual"
3. Points-of-Contact. a. The Owner designates the following person, as its District representative with regard to this solicitation.
Lauren Zotz, Director of Purchasing Wichita Falls ISD 1104 Broad Street Wichita Falls, Texas 76301 Phone: +1 (555) 000-0000 x13002 Email: contact@example.gov
Respondents shall restrict contact with the Owner and direct all questions regarding this RFP, including questions regarding terms and conditions and project specifics to the Q&A function within this electronic bidding system, or to contact@example.gov (all inquiries will be posted to the electronic bid "Questions" tab).   Do not contact members of the Board of Trustees or any other employee or representative of WFISD. Prohibited contact after issuance of this CSP and before a contract is finalized, may result in disqualification.
4. Project Planning Schedule. The Owner desires to select a General Contractor that can provide dependable, high-quality services and a substantially complete the Project by the following date:
Substantial Completion: July 8, 2025
 
Form of Proposals:
1. To achieve a uniform review process and obtain the maximum degree of comparability, it is required that proposals be submitted via this electronic bidding platform.
However, WFISD is legally required to accept complete hardcopy proposals, for which all electronic requirements must be present in the hardcopy proposal, with THREE (3) sets provided AND a thumb-drive of all requirements fulfilled (and organized in the manner specified) in the hardcopy submission and the thumb-drive submission. Missing documents, missing portions of documents, missing requirements, or any missing or incomplete information will be grounds for rejection of Proposal.
Hardcopy proposals must be delivered at the time stated herein, in a sealed opaque envelope plainly marked: Competitive Sealed Proposal: “Rider Middle School Refresh” for Wichita Falls I.S.D. RFP 2425-18-S-25” and bearing the name and address of the Proposer. Hardcopy proposal must include ONE (1) original (marked "ORIGINAL") and TWO (2) copies (marked "COPY") of the complete proposal and all requirements. Risk of on-time delivery is that of the Proposer. 2. At the time stated herein, the Proposals (electronic or hardcopy, but not a combination of electronic and hardcopy) will be opened, and the names of each Proposer read aloud. Proposals received after the deadline will not be accepted and will be returned unopened to the Proposer (rejected electronic proposals will be marked "disqualified").
  Faxed or emailed responses will not be considered. Electronic and hardcopy responses can not be combined. If an electronic/online response is submitted, any hardcopy response documents will not be considered.    By submitting a response, Vendor certifies to the best of his/her knowledge that all information is true and correct. Scanned signatures are acceptable where PDF files are requested. Responses must be submitted on the forms provided. Only responses received by the date and time specified will be considered.
Vendor Pricing is firm unless pricing change(s) are accepted in writing by WFISD.
All WFISD purchases must be prefaced by a District-issued approved Purchase Order issued by WFISD Purchasing Department.